Human Resources Specialist - Administration Center

240 Day/Temporary Duration of need Contract

7.5 hours/day

Grade 70: $14.90-$17.10

Begins 12-8-21     

                                         Edmond Public Schools

                                               Edmond, Oklahoma

                                              JOB DESCRIPTION

Title:                                       Human Resources Specialist          

Department:                           Human Resources

Immediate Supervisor:          Human Resources Administrator

Job Goal:  As a member of the Human Resources team make a meaningful contribution to the success of Edmond Public Schools by supporting efficient management of personnel actions and administration of policies affecting and defining the relationship between the District and its employees.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

1. Process personnel actions, including new hires, terminations and changes of status.

1. Work with Human Resources team and District Administrators to manage all technical and procedural aspects of the application process.

1. Manage technical and procedural aspects of posting/announcement of vacant positions.

1. Confidentially and efficiently maintain employee records.

1. Assist Administration in certain aspects of assessing and verifying employee credentials, including appropriate certifications and eligibility to work under state and federal law.

     6. Interface with payroll department and benefits coordinator to ensure timely and                   accurate transfer of employee information necessary to process payment of wages               and benefits.

1. Prepare schedules of employee status changed as required for the Board agenda.
2. Provide various reports for internal and external analysis and legal/regulatory compliance.
3. Within parameters established by HR Administrators, communicate with employees regarding District policies and Administrative and Board actions.

1. Assist with administration of employee recognition and awards programs.

1. Assist/coordinate departmental efforts in employee recruitment, including participation in and presentation at job fairs.

1. Assist with new employee orientation, including scheduling, preparing communication pieces, and presenting information at orientation programs.

1. Provide support for collective bargaining negotiations for the assigned employee group.

1. Generate re-hire/no-hire employee list by site and category and prepare end-of-year intent to rehire letters.

1. Generate employee list by site and category for evaluation purposes and enter evaluations into software.

1. Distribute, collect and document wage calcs, contracts, criminal questionnaires District wide.

1. Order personnel forms for the District and distribute to sites.

1. Annually maintain the Collective Bargaining Agreement, Support Employee’s Manual and Before/After School daycare manual per any changes from Negotiations.

1. Other duties as assigned consistent with achievement of the District mission.

Length of Contract:       Two hundred forty (240) contract days.  Salary commensurate with experience on the negotiated agreement of the Support Employees of Edmond (SEE).

Evaluation:    Performance of this job will be evaluated by the Director of Human Resources in accordance with the provisions of the Board's policies, state law, and the negotiated agreement with the Support Employees of Edmond (SEE).

SUPERVISORY RESPONSIBILITES:

None.

QUALIFICATION REQUIREMENTS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skill, and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION AND/OR EXPERIENCE:

High School Diploma or General Education Degree (GED), one year of clerical or office experience.

CERTIFICATES, LICENSES, REGISTRATIONS:

None required.

COMMUNICATION/LANGUAGE SKILLS:

Ability to communicate in both form and substance in a manner that affects a positive and professional image for the District and the Human Resources Department.

Ability to read, analyze, and interpret technical procedures and governmental regulations.  Ability to write reports, business correspondence, and procedure manuals.  Ability to effectively present information to and respond to questions from individuals and groups, including employees, parents, and the general public.

MATHEMATICAL SKILLS:

Ability to plan budgets and use the mathematical skills required to do so.  Maintain accurate records and support documentation for projects under the supervision of the position.

REASONING SKILLS:

Ability to define problems, collect data, establish facts, and draw valid conclusions.  Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.

OTHER SKILLS AND ABILITIES:

Ability to use computer and computer related programs and other technologies needed to perform essential job functions.  Ability to learn and adapt to changes in software products and other advancements in technology. Ability to apply knowledge of current research and theory.  Ability to establish and maintain effective working relationships with students, staff, and the community.  Ability to organize and chair or facilitate committees and meetings.  Ability to communicate clearly and concisely both in oral and written form.  Ability to perform duties with awareness of all district requirements and Board of Education policies. Ability to develop and maintain positive, effective and collaborative relationships with co-workers.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individual with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to stand, walk, sit, and talk or hear.  The employee is occasionally required to reach with hands and arms and stoop, kneel, crouch, or crawl.  The employee must occasionally lift and/or move up to 50 pounds.  Specific vision abilities required by this job include close vision, distance vision, and depth perception.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The information contained in this job description is for compliance with the Americans with Disabilities Act (A.D.A.) and is not an exhaustive list of the duties performed for this position.  Additional duties are performed by the individual currently holding this position and additional duties may be assigned.

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