Office Manager

Overview

LEO A DALY is a leader in the design of the built environment dedicated to transforming the human experience through the power of design. For more than 100 years, we’ve created places that inspire wonder, connect communities and enable great things. Our creative teams combine planning, architecture, engineering, interiors and program management to deliver truly integrated design.

We are a diverse collection of inventive problem solvers united by a passion for great design.

We own the impact of our work, socially, economically and environmentally. In collaboration with our clients and each other, we create innovative, thoughtful and sustainable solutions to the urgent challenges that face our world.

Click WHO WE ARE to learn more about us! 

Responsibilities

• Discretely handle sensitive, confidential company and client information
• Perform in a fast paced, multi-cultural and changing environment by responding effectively to changes and deadlines; be readily accepting of new ideas and approaches; and able to act with a sense of urgency
• Have a positive, professional attitude and presence, ability to interact with many levels both inside and outside the organization.
• Work directly with building management and outside vendors for all facilities issues including access cards, use of public spaces, and other facility needs.
• Assist with onboarding of new hires to include studio orientation and upkeep of new hire reference guide.
• Assist project managers with Contracts, Sub-Consultant agreements, insurance requirements and other project related documents.
• Coordinate travel for all employees and maintain the office Out-of-Office calendar. Track usage and company vehicle and coordinate maintenance as needed.
• Have experience with event planning (company outings, parties, etc.) Be able to set up internal and external meetings, including catering set-up and clean-up
• Support Managing Principal, Director of Operations and Finance Manager by composing memos, letters, emails and other correspondence with little or no guidance
• Be willing and able to answer the phone and complete filing, typing, scanning, copying, printing, organizing files, decluttering spaces, etc. as needed.
• Assist in helping to maintain a clean and professional work environment
• Monitor inventory of office supplies and place orders for timely delivery.
• Ensure operation of office equipment by coordinating preventative maintenance requirements; follow manufacturers’ instructions; troubleshoot malfunctions; call for repairs; maintain equipment inventories; evaluate new equipment and techniques.

Qualifications

• Enjoy providing quality service in a team environment and be able to collaborate effectively.
• Possess a strong knowledge of organizational systems and understanding of the business needs of the functions supported.
• Be multi-task oriented and able to prioritize effectively and be solution oriented.
• Have an impeccable eye for detail with excellent follow through skills.
• Possess a Positive, Proactive, Optimistic, Can-Do attitude and a strong work ethic.
• Possess excellent Communication (both verbal and written) and interpersonal skills.
• Have the ability to maintain sensitive information in a confidential manner
• Focus on not only keeping up but moving forward.
• Work well under stress in a deadline-oriented environment.
• Flexibility to work beyond normal business hours as required.
• Demonstrate the highest ethical and professional standards.
• Communicate in a direct and respectful manner with both internal and external clients.
• Have the desire and willingness to grow and learn.
• Possess advanced MS Office skills including MS Word, Excel, Outlook & PowerPoint and BlueBeam.

LEO A DALY Company is an Equal Opportunity Employer and gives consideration for employment to qualified applicants for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. LEO A DALY Company, is committed to ensuring equal employment opportunities, including providing reasonable accommodations to individuals with a disability. Applicants with a physical or mental disability who require a reasonable accommodation for any part of the application or hiring process may contact the Human Resources Department by phone at 469-357-4232 or by email at Recruiting@LEOADALY.com . For more information about your rights under the law, see EEO is the law.