Accountant

Job Summary

Under the general supervision of the Chief Financial Officer, the employee serves as a financial and fiscal advisor, acts as a source of reference, and enacts and exercises general accounting functions. Employee contributes to reports, maintains accurate records, processes accounts, records value of assets, and ensures established processes and procedures are followed. The accountant assembles, analyzes, and interprets data, and projects financial impact. This is a highly responsible job with good judgement and knowledgeable approaches being essential. This job is considered security-sensitive and is subject to a pre-employment background check and random drug screenings.

Essential Functions

ESSENTIAL FUNCTIONS: The following list was developed through a job analysis; however, it is not exhaustive and other duties may be required and assigned. A person with a disability which is covered by the Americans with Disabilities Act (ADA) must be able to perform the essential functions of the job unaided or with the assistance of a reasonable accommodation.

ESSENTIAL FUNCTION: Financial Analyst. Performs analysis and continuous fiscal assessments to act as a source of reference and provide information on the status of programs and the organization.

1. Acts as a source of information and point of reference.

2. Utilizes monthly financial statements and commitments and periodically confers with Chief Financial Officer, Executive Director, and Department Managers on current financial status of programs.

3. Serves as an advisor on financial management, advising the Executive Director and Chief Financial Officer of programs and the availability of funds for future programmatic direction.

4. Monitors the fiscal status of all programs.

5. Performs an analysis and assessment of SEARPDC's programs, financial status of the organization and availability of funds.

ESSENTIAL FUNCTION: Accounting and Financial Operations. Performs general accounting duties to include accounts payables and receivables in support of the SEARPDC's financial functions and responsibilities.

1. Produces accounts payable records; maintains accounts payable documentation for review and audit.

2. Compiles outstanding invoices.

3. Reviews and checks invoices for approval, appropriate signature, and accuracy; matches invoices with appropriate documentation and checks for accuracy.

4. Prepares vouchers for invoices; enters invoices into computer system.

5. Generates vendor checks weekly as needed; prepares and transfers electronic check stubs to vendors.

6. Distributes checks to vendors via mail or in person.

7. Prints and files checks and accounts payable registers.

8. Reconciles accounts within the general ledger.

9. Prepares and generates invoices for payment; codes appropriate information.

10. Receives payments and funds; receives cash deposits; counts, records in general ledger and balances.

11. Receives, post, and balances, receipted payments; prepares bank deposits as needed.

12. Invoices contractors and meal sponsors; bills monthly; updates contracts as needed.

13. Prepares and compiles data when requested for audit by funding sources.

14. Assists with annual audit of financial records of various SEARPDC programs.

15. Reviews approved original budget and amended budget into accounting system.

16. Provides support to employees of the Finance Department.

ESSENTIAL FUNCTION: Fiscal Reporting and Recordkeeping. Prepares, reviews, verifies, and validates reports such as financial, time and tax for accuracy and compliance.

1. Prepares and submits the fiscal reports required by the various funding agencies.

2. Reviews and verifies reports such as monthly financial and time reports for accuracy and compliance.

3. Corrects reports and documents in case of errors; notifies preparer of corrections.

4. Verifies consistency of service units and time reported by matching reports.

5. Reviews and verifies financial data from department managers.

6. Serves as administrator for electronic filing system.

7. Scans and files documentation.

8. Maintains general accounting and statistical records and prepares periodic reports for submission.

9. Maintains detailed records of budget estimates and expenditures, equipment ledgers, perpetual inventory records and other subsidiary accounting records.

10. Prepares and monitors purchase orders for all departments within the agency.

ESSENTIAL FUNCTION: Payroll and Financial Functions. Performs general accounting duties in support of the SEARP&DC’s payroll and financial functions.

1. Prepares and maintains payroll records.

2. Prepares and files payroll taxes and tax reports; prepares monthly, quarterly, and annual payroll reports such as W-2's ,1099 's, 1095’s etc.

3. Calculates bi-weekly tax liability for the SEARPDC payroll and makes tax deposits according to federal guidelines using the Electronic Federal Tax Payment System (EFTPS).

4. Creates and maintains master payroll files in accounting software for all agency employees.

5. Receives and reviews all employee timesheets for accuracy and compliance with policies.

6. Imports timesheets into software bi-weekly to produce timesheet reports and reviews reports for accuracy.

7. Maintains records of employee leave balances to include excess leave time; posts time sheets and sick/annual leave to computer.

8. Prepares and posts any necessary payroll adjustments for benefits, deductions and withholding changes.

9. Generates payroll reports including leave balance report, payroll register, and check register.

10. Prepares and transfers electronic payroll direct deposit payroll file to bank and ensures accuracy.

11. Prepares payroll checks, prints, and distributes where applicable.

12. Makes cash transfers to General Fund account from other bank accounts.

13. Performs and calculates salary breakdown of all wages paid during the program year on all funds for worker’s compensation auditors.

NON-ESSENTIAL FUNCTION:

Performs other job-related duties as required or assigned.

Knowledge, Skills and Abilities (*Can be acquired on the job)

1. *Knowledge of SEARPDC rules, regulations, policies, and procedures.

2. Knowledge of computerized accounting systems.

3. Knowledge of professional accounting functions and systems.

4. Knowledge of budget preparation and financial management.

5. Knowledge of principles of management and the ability to apply them.

6. Knowledge of financial administration including double entry bookkeeping, budget control, inventory control, payroll, purchasing, and related procedures.

7. Knowledge of accounting procedures as required in the management of state and federally funded programs/projects

8. Knowledge of federal and state income tax regulations/procedures as applied to the Commission and its employees.

9. Knowledge of laws, regulations, policies, and guidelines affecting the Commission's activities.

10. Reading skills to comprehend manuals, directives, procedures, and instructions, and to understand administrative policies and procedures, laws, guidelines, contracts, and a variety of complex material.

11. Verbal skills to communicate effectively with department heads and the board, to transmit information, give instructions, and explain complex procedures.

12. Writing skills to revise, update, and develop policies, procedures, produce technical reports, and other technical writing, forms, and records, and to prepare financial management policies and procedures clearly and concisely.

13. Analytical skills to perform advanced calculations, to prepare/interpret and develop technical reports, interpret financial documents, and to prepare and assess data and projections.

14. Public relation skills to work with general public, state, and federal agencies, and to coordinate with officials.

15. Skills to use computers and specialized software, including spreadsheets.

16. Skills to consider multiple sources, options, opportunities, and implications regarding impacts on SEARPDC prior to making decisions.

17. Ability to establish priorities and work without close supervision.

18. Ability to establish priorities and action plans.

19. Ability to provide leadership to minimize risks and liabilities.

20. Ability to maintain confidential information.

21. Ability to consistently represent SEARPDC in a positive, professional manner.

Minimum Qualifications

1. Possess a bachelor's degree in accounting from an accredited college or university and/or combination of experience and education.

2. Minimum of three (3) years of professional work experience in accounting.

3. Professional work experience within a governmental entity is preferred.

4. Possess a current and valid driver's license; must be insurable and provide proof of insurance.

5. Ability to be bonded.

6. Ability to work non-standard hours.

7. Ability to travel overnight to participate in training and continuing education.

8. Ability to successfully pass a pre-employment background check and an initial drug and alcohol screen.

9. Ability to drive.

Physical Demands

The work is sedentary. Typically, the employee may sit comfortably to do the work. However, there may be some walking; standing; bending; carrying of light items such as papers, books, small parts; driving an automobile, etc. No special physical demands are required to perform the work.

Work Environment

The work environment involves everyday risks or discomforts which require normal safety precautions typical of such places as offices, meeting and training rooms, libraries, and or commercial vehicles, e.g., use of safe work practices with office equipment, avoidance of trips and falls, observance of fire regulations and traffic signals, etc. The work area is adequately lighted, heated, and ventilated.

Job Type: Full-time

Pay: $45,489.00 - $53,102.40 per year

Benefits:

• 401(k)
• Dental insurance
• Disability insurance
• Employee assistance program
• Flexible schedule
• Health insurance
• Life insurance
• Paid sick time
• Paid time off
• Professional development assistance
• Retirement plan
• Travel reimbursement
• Tuition reimbursement
• Vision insurance

Physical Setting:

• Office

Schedule:

• 8 hour shift
• Monday to Friday

Education:

• Bachelor's (Required)

Experience:

• Accounting: 3 years (Preferred)

Shift availability:

• Day Shift (Preferred)

Ability to Relocate:

• Dothan, AL 36303: Relocate before starting work (Required)

Work Location: In person

Salary : $45,489 - $53,102