Job Posting for QA Compliance Specialist at State of Washington

Please note: Based on the compensation range we are advertising, the starting salary offer will be determined based on the successful candidates’ qualifications within the budgeted salary range of $56,000 - $80,000 annually. However, there is ability for longevity growth and progression in salary for the individual once employed.

Who we are:
Our work at the Office of Financial Management (OFM) serves as a crucial part of the decision-making that the governor, Legislature and state agencies do each year. As an employee of OFM, you will be part of a team of dedicated professionals who work hard every day to provide the vital information and services they need to serve the people of Washington.

The Serve Washington organization is dedicated to changing communities and lives within Washington through multiple programs to include AmeriCorps, Washington Climate Corp Network and Community Emergency Response Team training (CERT), community volunteer recognition with a concentration of serving those communities who are underrepresented.

If playing a key role in supporting and improving state government matters to you, you’ve found the right place!

What this job is about:
The Quality Assurance Compliance Specialist contributes to ensuring AmeriCorps grantees comply with all applicable state and federal regulations and contract provisions by conducting annual audits on Serve Washington policies and procedures, ensuring compliance. This role includes staying current on AmeriCorps regulations, as well as assisting with developing processes, resources and training materials, while working closely with each program’s assigned Program Officer as they coach and support AmeriCorps program staff.

What we offer our employees:

An environment focused on diversity, equity, inclusion and belonging. We strive to hire, cultivate and retain a competitive workforce that reflects the communities we serve.
A hybrid working environment where we encourage a healthy life/work balance by offering flexible/alternative work schedules, a wellness program, mobile arrangements and telework opportunities.
Employees (and their families) have coverage options for medical, dental, vision and basic life insurance.
Opportunity to enroll in state retirement programs and a deferred compensation plan.
A minimum of 14 days of vacation leave per year and 12 paid holidays throughout the calendar year.
A commute trip reduction program, tuition reimbursement, membership to statewide Business Resource Groups and an Infants-at-Work program.

See our Benefits page for more information!What you’ll do:

Develop expertise in federal and state rules and regulations governing AmeriCorps state and national grants.
Develop expertise in grant making initiatives outside of AmeriCorps.
Conduct risk-assessments of grantees and develop an appropriate program monitoring plan for each grantee based on risk-assessment results.
In conjunction with the Program Officers, conduct grant monitoring audits, including in-person site visits and documentation review, as outlined in the yearly Monitoring Plan.
Lead the National Service Criminal History Check (NSCHC) training and compliance monitoring process; ensure all programs are enrolled and utilizing NSCHC vendors (Truescreen and Fieldprint) or other approved means.
Support the annual analysis of SW’s grantee portfolio risk-based Monitoring Plan; provide recommendations based on prior years monitoring.
Stay up to date, reviews, and analyzes federal regulations, state laws and AmeriCorps requirements to develop appropriate policies, procedures, and interpretation to guide successful implementation of subgrantee programs, along with all Serve Washington and Commission staff.
Collaborate with Director of Programs and other members of the AmeriCorps portfolio team in developing, reviewing and updating annual Program Handbook; ensure federal and state compliance.
Review all programs/subgrantees’ policies for: subgrantee NSCHS policy/procedure; Member Service Year templates; and Host Site MOUs at the beginning of each PY.
Conduct annual internal audits on Serve Washington policies and procedures to ensure alignment with all state and federal regulations; create and revise documentation as needed.
Contribute to the assessment of current processes and tools to assess gaps, and improve prevention of compliance issues.
Collaborate with other team leaders to solve problems regarding issues and concerns affecting Serve Washington strategies by utilizing open communication, strategic problem solving, root cause analysis, process improvement; creates resolutions; communicate decisions to Executive Director and Deputy Director for final decision(s) once recommendations for resolution have been identified.

Required Qualifications:

4 years of concurrent and/or cumulative experience in the following:
- Experience interpreting complex state and federal policies, rules, and regulations (preferably AmeriCorps).
- Experience conducting state/federal grant monitoring and compliance.
- Experience delivering training and technical assistance on grant requirements.
1 year utilizing continuous improvement tools and methodologies.
Experience working effectively with all levels of an organization, one on one development and team development.
Ability to work with data to measure operational performance and compliance.

Desired Qualifications:

Bachelor's degree in public administration, organizational development, applied behavioral sciences, human resources management, business administration or other related field.
- Note: Relevant professional experience may substitute for the educational requirement on a year-for-year basis. Relevant experience includes: expert knowledge of AmeriCorps rules and regulations, auditing experience, grant management and compliance efforts.
Experience with AmeriCorps and National Service.
Experience with legislative process and high-level stakeholder engagements; preparing and facilitating communication Lean training, certification and application.

Application Process:
How to Apply
Click “Apply” at the top of this page to start your application (you can save the application and come back to it, if needed).

To be considered for this position, please include the following along with your application:

Letter of interest: describing your specific qualifications.
Resume: that details your applicable experience and education.
References: at least three professional references with current telephone numbers.

We will directly contact the top candidates to interview for this position. Because we base our selection on the information you provide, it is in your best interest to identify the knowledge, skills and abilities that address the required and desirable qualifications we described above.

Questions:
For questions about this recruitment or to request reasonable accommodation in the application process, please email Leila Vandiver at TalentAcquisition@ofm.wa.gov. For TTY service, please call the Washington Relay Service at 7-1-1 or 1-800-833-6388.

The Office of Financial Management is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, and disabled and Vietnam-era veterans are encouraged to apply.

This position is exempt from civil service rules. For more information, please see WAC 357-19-195.

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