Recruitment Administrator

Overview

Overview:

Hours: 37.5 per week

Contract: Permanent 

Salary: Competitive

Location: Edinburgh

As Recruitment Administrator you will sit within our HR function to support the needs of the wider HR and Recruitment Teams. You will be expected to undertake HR and recruitment administrative duties and contributing to the smooth running of our busy seasonal recruitment operation. This is the ideal opportunity for candidates who are looking to start a career in HR and recruitment.

Responsibilities

Who you’ll deal with:

• Internal: Operations Managers, HR Team
• External: Candidates and external stakeholders

What you’ll be doing:

• This is primarily a remote role with the option to sit onsite at one of our stations, should you wish to do so.
• Support our workforce taking applicants through our application process, helping with application forms, screening CVs submitted in person by current colleagues or sent through on an ad hoc basis
• Contacting candidates to arrange interviews
• Answering and actioning telephone queries where appropriate
• Support our busy on-boarding process by producing contracts and offer letters and supporting with other recruitment processes as and when required
• Support team members in workload if required deliver overall team effectiveness
• Producing standard HR letters and any other applicable documentation and correspondence
• Contribute to the development of improvements to the department's services, procedures and systems
• Assisting where needed for the maintenance of Compliance administration ie Right to Work documents, Criminal Record Check and 5 year references
• Contribute to project work individually or collectively.
• Prioritise and manage own workloads effectively, ensuring SLA's are adhered to
• Responsible for other ad-hoc duties as and when instructed
• Highlight any areas of concern and process improvements and discuss Recruitment Managers or Head Of Recruitment

This list is not exhaustive, accountabilities may vary dependent on locality or role complexity and may include any other duties considered reasonable by the line manager.

Qualifications

What you’ll have:

• You will have previous administrative experience and be confident using Microsoft Word, Excel and Outlook
• You will possess excellent communication and interpersonal skills, both verbally and written, with experience of professionally liaising with colleagues and managers on the phone daily
• You will demonstrate a high level of attention to detail and organisation, be disciplined in your work and have a can do attitude
• You will need to be hands on and able to hit the ground running
• You will understand the importance of and demonstrate a professional and commercial attitude and approach at all times
• You will be self-motivated with a high level of enthusiasm and commitment