What are the responsibilities and job description for the Office Coordinator position at The Planet Group?
Job Description
Office Coordinator
6-month contract
Location: Des Moines, IA (onsite)
$25-26/hr
Must Haves:
- HS diploma
- At least 2 years of relevant office coordination experience
- Microsoft Office Suite (proficient)
- Bachelor’s degree
Job Description:
Responsibilities:
- Manage reception area and common spaces like conference rooms to ensure they maintain a professional appearance.
- Welcome employees, vendors, and visitors – handle the “door traffic”
- Liaise with facilities staff as necessary to maintain general appearance of the office
- Manage conference room calendars including scheduling internal and external appointments, confirming meetings, and coordinating with others as needed
- Ensure copy room and supply closets are stocked with paper and supplies
- Manage and coordinate supply ordering with admin team
Security
- Onboarding new employees - create and maintain badges through Genetec and working with the security team
- Manage visitor and visitor badges
- Coordination with building management for employee and visitor parking
Health and Safety
- Act as point of contact and floor warden for evacuation drills and events
- Manage daily safety protocols to ensure the offices are clean, surfaces are being disinfected, and PPE is stocked
Mail/Deliveries
- Open, organize and distribute incoming mail and other deliveries
- Manage the outgoing mail/package process
In Office Events/Townhalls/Meetings
- Provide support for events in the office, including Townhalls and events to be determined, but responsibilities may include:
- Sourcing and scheduling support vendors
- Arranging furniture as needed
- Communicating with office regarding high-touch visitors / meetings
- Working with IT to coordinate AV support
- Support of daily lunch program – ordering, receiving, set-up as needed
- Pantry/office supply ordering, inventory, provisioning as needed
Projects/Support
- Assisting with special projects and performing other administrative duties and functions as requested.
- Working with the Hartford Admin team to provide additional support when needed
- Coordinate the iOffice seating reservation system and provide support to onsite employees and contractors
- 2 plus years of relevant experience
- Proficient with MS Office Suite, including Outlook, Excel, Teams, PowerPoint, Word
- This is an in-office position that is required to be in the office 5 days per week
- Technically advanced, ability to learn new systems
- Ability to maintain confidentiality
- Must be able to maintain a professional attitude
- Skilled communicator – written and verbal
- Able to multitask, manage time wisely; detail-oriented
- Team-player with a positive attitude
- Self-motivated and highly organized with the ability to prioritize, communicate clearly and demonstrate a sense of urgency
- Strong service orientation and willingness to learn
- This role is not eligible for visa sponsorship now or in the future
About the Company:
The Planet Group
Salary : $25 - $0
Office Coordinator
Culligan 54IA -
Pella, IA
Dental - Front Office Coordinator
D4C Dental Brands, Inc -
Urbandale, IA
Front Office Coordinator
Starch Pet Hospital -
Des Moines, IA
