Executive Assistant / Office Manager
Job Posting for Executive Assistant / Office Manager at The Tandym Group
A pharmaceutical company in New York City is currently seeking an experienced Administrative professional to join their staff as their new Executive Assistant / Office Manager.
Responsibilities:
The Executive Assistant / Office Manager will:
Responsibilities:
The Executive Assistant / Office Manager will:
- Manage CEO, COO, and CMO’s meetings/calendars and assist in travel arrangements when needed
- Serve as the company’s initial point of contact for customers/clinical sites (phone, voicemail, email, and web inquiries)
- Proactively inform management of key daily issues
- Coordinate meetings and phone conferences between team members, consultants, and external collaborators
- Coordinate company meetings, social events, and other activities
- Field phone calls while in the office and attend to mail received, organize payables for accounting
- Manage office and kitchen supplies, including taking inventory, ordering/shopping, and stocking
- Manage communications to the Board of Directors, including executing documents via DocuSign and calendaring Board and Board committee meetings
- Assist with document control, including routing Change Orders for signatures, Nondisclosure Agreements (NDAs), and contracts
- Evaluate services and the costs of select vendors and assist Operations with vendor/product approval process at new customer and/or clinical sites
- Assist with internal document audits and organization of the company’s electronic files
- Schedule interviews and track hiring candidates
- Assist in onboarding/offboarding new team members, including desk setup, swag, coordinating with IT on computer and software needs and setup
- Perform other duties, as needed
- 3 years of experience as an Executive Assistant and/or Office Manager
- High School Diploma / GED
- Experience with financial and/or HR-related reporting
- Experience planning corporate events
- Experience managing and coordinating global travel arrangements
- Computer savvy
- Solid problem solving and time management skills
- Exceptional phone etiquette
- Great interpersonal skills
- Excellent communication skills (written and verbal)
- Strong attention to detail
- Highly organized
- 5 years of related Administrative experience
- Associate's and/or Bachelor's Degree
- Working knowledge of QuickBooks
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