What are the responsibilities and job description for the Program Assistant - 519075 position at The University of Alabama?
Pay Grade/Pay Range: 55 Hourly (non-exempt) - Minimum - $ 12.88 Midpoint - $ 18.81
Department/Organization: 217101 - HES Dean's Office
Normal Work Schedule: Monday - Friday 8:00am to 4:45pm, an occasional night or weekend event.
Job Summary: Under limited supervision, assists the department head or director in the day-to-day operations of a program. Oversees the program support, general office, administrative and secretarial duties with some variety and complexity. Typical duties may include overseeing some aspects of the program, acting as the main liaison to other offices within the University as well as external contacts, maintaining budget records, supervising other support staff and-or students, arranging meetings-itineraries-agendas, typing a variety of material, compiling data and preparing reports, and purchasing office and program supplies and materials.
Additional Department Summary: Under limited supervision, performs confidential, administrative duties for four (4) Assistant and Associate Deans, and when required, for the Dean, with some variety and complexity. Uses discretion and independent judgment to handle day to day operations. Involves interacting with faculty, staff, student and parents. Will arrange all Assistant and Associate Deans' travel, meetings, itineraries, and agendas, compile data, prepare reports and financial forms.
Will also be assisting our Director of Development. Will be responsible for maintaining effective communication among CHES, UA, and all community and education stakeholders. Responsible for increasing and maintaining alumni relations for CHES, as well as planning and implementing special events. Will assist in communicating with donors. As part of these duties, will partner with our events team in events targeted for donors, alumni, and benefactor events. Will also be assisting with Bama Blitz promotion.
Required Minimum Qualifications: High school diploma or the equivalent and three (3) years of general office experience; OR Associate's degree and one (1) year of general office experience; OR a Bachelor's degree.
Skills and Knowledge: Ability to organize, prioritize, and perform multiple/diverse activities with limited supervision while maintaining confidentiality. Present a professional demeanor, communicate effectively, exercise good judgement, be very attentive to details, and a skilled multi-tasker. Quick learner, very responsible and a team player that takes initiative. Ability to use and working knowledge of various computer software packages including Microsoft Word, Excel, Outlook and PowerPoint.
Preferred Qualifications: Prior experience with Banner, Argos, CONCUR, buyBAMA, Digital Measures, and/or other UA software programs is preferred, but not required.
Background Investigation Statement: Prior to hiring, the final candidate(s) must successfully pass a pre-employment background investigation and information obtained from social media and other internet sources. A prior conviction reported as a result of the background investigation DOES NOT automatically disqualify a candidate from consideration for this position. A candidate with a prior conviction or negative behavioral red flags will receive an individualized review of the prior conviction or negative behavioral red flags before a hiring decision is made.
Equal Employment Opportunity: The University of Alabama is an Equal Employment/Equal Educational Opportunity Institution. All qualified applicants will receive consideration for employment or volunteer status without regard to race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, pregnancy, age, genetic or family medical history information, disability, protected veteran status, or any other legally protected basis, and will not be discriminated against because of their protected status. Applicants and employees of this institution are protected under Federal law from discrimination on several bases. Follow the link below to find out more. "EEO is the Law" Poster
Salary : $13 - $19
