Sample Job Description for Medical Administrative Assistant
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Medical Administrative Assistant Job Overview
Medical Administrative Assistant Job Description Sample
Provides secretarial support to clinical staff.
JOB LEVEL
A02
EDUCATION/DEGREE
High School Diploma or Technical Certificate
REPORTS TO
Supervisor or Manager
Salary Range
BASE 50%
$45,300
TOTAL 50%
$45,400
Job Responsibilities for Medical Administrative Assistant
Performs various secretarial and clerical duties, such as typing reports and correspondence, transcribing written notes, maintaining records and files, answering phones, and arranging clinician schedules. May be responsible for entering clinician charges into medical billing system. Requires knowledge of medical terms and vocabulary.
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|---|---|---|
| 1 | Legal Administrative Support Specialist I | The Legal Administrative Support Specialist I prepares legal documents, contracts, briefs, motions, summonses, complaints and general correspondence. Performs secretarial and administrative duties for an attorney or group of attorneys. Being a Legal Administrative Support Specialist I requires knowledge of legal terminology and standard formats and procedures. Maintains files and schedules. In addition, Legal Administrative Support Specialist I requires a high school diploma. Typically reports to a supervisor or manager. Being a Legal Administrative Support Specialist I works under the close direction of senior personnel in the functional area. Possesses a moderate understanding of general aspects of the job. May require 0-1 year of general work experience. |
| 2 | Legal Administrative Support Specialist II | The Legal Administrative Support Specialist II prepares legal documents, contracts, briefs, motions, summonses, complaints and general correspondence. Performs secretarial and administrative duties for an attorney or group of attorneys. Being a Legal Administrative Support Specialist II utilizes document creation software and other legal reference software. Maintains files and schedules. In addition, Legal Administrative Support Specialist II may have some interaction with clients. Requires knowledge of legal terminology and standard formats and procedures. Requires a high school diploma. Typically reports to a supervisor or manager. Being a Legal Administrative Support Specialist II works under moderate supervision. Gains or has attained full proficiency in a specific area of discipline. Working as a Legal Administrative Support Specialist II typically requires 1-3 years of related experience, or may need 0 years of experience with additional specialized training and/or certification. |
| 3 | Legal Administrative Support Specialist IV | The Legal Administrative Support Specialist IV prepares legal documents, contracts, briefs, motions, summonses, complaints and general correspondence. Performs secretarial and administrative duties for an attorney or group of attorneys. Being a Legal Administrative Support Specialist IV utilizes document creation software and other legal reference software. Maintains files and schedules. In addition, Legal Administrative Support Specialist IV may need to interact with clients or participate in meetings discussing sensitive or confidential matters. May act as a team expert and guide or train more junior secretaries. Requires knowledge of legal terminology and standard formats and procedures. Requires a high school diploma. Typically reports to a manager or head of a unit/department. Being a Legal Administrative Support Specialist IV independently performs a wide range of complex duties under general guidance from supervisors. Has gained full proficiency in a broad range of activities related to the job. Working as a Legal Administrative Support Specialist IV typically requires 5-7 years of related experience. |
| 4 | Legal Administrative Support Specialist III | The Legal Administrative Support Specialist III prepares legal documents, contracts, briefs, motions, summonses, complaints and general correspondence. Performs secretarial and administrative duties for an attorney or group of attorneys. Being a Legal Administrative Support Specialist III utilizes document creation software and other legal reference software. Maintains files and schedules. In addition, Legal Administrative Support Specialist III may need to interact with clients or participate in meetings discussing sensitive or confidential matters. Requires knowledge of legal terminology and standard formats and procedures. Requires a high school diploma. Typically reports to a manager or head of a unit/department. Being a Legal Administrative Support Specialist III works independently within established procedures associated with the specific job function. Has gained proficiency in multiple competencies relevant to the job. Working as a Legal Administrative Support Specialist III typically requires 3-5 years of related experience, or may need 2 years experience with additional specialized training and/or certification. |
| 5 | Provider Claims Process and Controls Manager | The Provider Claims Process and Controls Manager ensures that all claims are reviewed, settled, and processed in compliance with and according to contract provisions and regulatory requirements. Manages and implements corporate policy and process for medical provider and other reimbursements. Being a Provider Claims Process and Controls Manager requires a bachelor's degree of finance, business or healthcare administration. Evaluates and develops policies and provider reimbursement guidelines to effectively manage and control medical claims cost. In addition, Provider Claims Process and Controls Manager typically reports to head of a unit/department. The Provider Claims Process and Controls Manager manages subordinate staff in the day-to-day performance of their jobs. True first level manager. Ensures that project/department milestones/goals are met and adhering to approved budgets. Has full authority for personnel actions. Extensive knowledge of department processes. Working as a Provider Claims Process and Controls Manager typically requires 5 years experience in the related area as an individual contributor. 1 to 3 years supervisory experience may be required. |
Medical Administrative Assistant Skills & Proficiency Level
| Skills | Proficiency Level |
|---|---|
| Attention to Detail | Level 3 |
| Confidentiality | Level 3 |
| Time Management | Level 3 |
