Sample Job Description for Secretary I
Job Description Management
A sample job description outlines the essential duties, responsibilities, and requirements of a specific role within an organization. It provides a clear and concise summary of what the job entails, the expectations for the position, the qualifications, and skills and competencies required to perform the job successfully.
An accurate, well-written job description example can attract qualified candidates and ensure that both the employer and employee have a clear understanding of the role. It can also serve as a basis for performance evaluations and career development plans.
Additionally, sample job descriptions are helpful in other areas of HR, such as to determine pay structure, create a sound job architecture, and ensure legal compliance with labor laws and regulations.
Matching the right person with the right background and skills to the appropriate role is critical to the success of any organization and it starts with an accurate job description.
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Secretary I Job Overview
Secretary I Job Description Sample
Provides administrative support to an individual, team, department or group in an organization.
JOB LEVEL
A01
EDUCATION/DEGREE
High School Diploma or Technical Certificate
REPORTS TO
Supervisor or Manager
Salary Range
BASE 50%
$46,500
TOTAL 50%
$47,200
Job Responsibilities for Secretary I
Collects, reviews and analyzes data and prepares reports, charts, budgets, and other presentation materials utilizing word processing, spreadsheet, or specialized software. Prepares and distributes reports or other communications on a regular schedule. Maintains files, databases, and archives of relevant records. Screens calls and responds to or routes routine inquiries from external or internal sources with appropriate correspondence or other messaging. Schedules and coordinates meetings, travel, and other group activities. May manage expense reporting, invoicing, office supply inventory, or other routine processes.
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| 3 | Front Desk Coordinator I | The Front Desk Coordinator I completes security procedures such as issuing badges or visitor passes. Greets visitors and maintains visitor logs. Being a Front Desk Coordinator I responds to internal and external inquiries. Performs administrative activities such as booking meeting rooms, arranging transportation, receiving and sending mail and packages. In addition, Front Desk Coordinator I may provide back up for clerical projects or route phone calls. Requires a high school diploma or equivalent. Typically reports to a supervisor. Being a Front Desk Coordinator I works under the close direction of senior personnel in the functional area. Possesses a moderate understanding of general aspects of the job. May require 0-1 year of general work experience. |
| 4 | Employee Benefits Processing and Documentation Clerk | The Employee Benefits Processing and Documentation Clerk informs employees of eligibility, verifies validity of claim forms, and maintains benefit records. Processes and files benefits forms and related information. Being an Employee Benefits Processing and Documentation Clerk requires a high school diploma or its equivalent. Assists with setting up informational meetings and distributing proper documentation. In addition, Employee Benefits Processing and Documentation Clerk typically reports to a Manager. Being an Employee Benefits Processing and Documentation Clerk possesses a moderate understanding of general aspects of the job. Works under the close direction of senior personnel in the functional area. May require 0-1 year of general work experience. |
| 5 | Data Analysis/Statistician I | The Data Analysis/Statistician I compiles reports, charts, and tables based on established statistical methods. Analyzes and interprets data from various sources. Being a Data Analysis/Statistician I typically reports to a supervisor or manager. Requires a bachelor's degree in area of specialty. Working as a Data Analysis/Statistician I typically requires 0-2 years of related experience. Works on projects/matters of limited complexity in a support role. Work is closely managed. |
Secretary I Skills & Proficiency Level
| Skills | Proficiency Level |
|---|---|
| Knowledge of Organization | Level 1 |
| Attention to Detail | Level 2 |
| Confidentiality | Level 2 |
