Accounts Payable Supervisor jobs in Georgiana, AL

Posting Date: December 15, 2022 Posting End Date: February 28, 2023

Position Title: Accounts Payable Specialist I Department: Accounts Payable

Status: Full-time

Position Statement
In keeping with the President's commitment to Tuskegee University becoming "One Tuskegee", the ideal candidate will possess the willingness to use their expertise in transforming Tuskegee into a leading 21st century living and learning environment.

Essential Duties and Responsibilities

• Timely and accurate processing of transactions
• Match invoices with POs, packing slips, and other documentation. Compare purchase orders, prices, terms of payment and other charges to invoices received from vendors
• Ensure bills, reimbursements, travel advances, check requests, and refunds are paid in a timely and accurate manner while adhering to departmental procedures
• Reconcile, code, and post payables and invoices
• Prepare and issue check runs
• Assist in check matching and processing for distribution and mailing
• Assist auditors and other departments in researching payment related questions
• Establish and maintain timely communication and relationships with vendors and internal University customers
• Efficiently utilize Ellucian Colleague ERP Software and other programs to manage accounts payable processing
• Review and update of accounts payable workflow processes
• Make certain that all documents and reports are prepared, distributed, and filed/stored properly
• Maintain accurate historical records of all invoices, reports, receipts, checks, and verbal / written communication by scanning, saving and filing documents properly impacting Accounts Payable activity and customer/vendor relations
• Support training of accounts payable clerical staff and University admin staff
• Prepare documents to order and purchase supplies, equipment and printed materials
• Follow all University Health and Safety programs and actively participate in training to gain knowledge and understanding
• Perform related duties as assigned to support the Accounting and Fiscal Affairs Departments

Qualifications

• Intermediate Data Entry Skills / 10 Key Touch
• Comfortable with math and calculation
• Computer literacy skills in spreadsheet (MS-Excel) and word processing (MS-Word), MS-Outlook
• Demonstrated good listening and communication skills (oral and written).
• The ability to interact with diverse vendors, faculty and staff populations, and a commitment to excellent customer service.
• Working knowledge of office procedures
• High school or equivalent and 2 Year Associates degree in accounting or business administration required
• Bachelor's degree (preferably in accounting or business administration) desired, but not required
• 3-5 years accounts payable, purchasing, general accounting, or related experience
• Skilled in time management

This job description is not all-inclusive as it related to the prescribed functions, duties, skills, knowledge and experience to do the job. Incumbent may be required to attend training, and perform other duties as assigned.

Salary
Commensurate with education, training and experience

**The statements contained in this job announcement reflect general details as necessary to describe the principal functions of this job, the level of knowledge and skill typically required and the scope of responsibility. It should not be considered an all-inclusive listing of work requirements. **

Applications are available at the following link:
https://www.tuskegee.edu/Content/Uploads/Tuskegee/files/HR/Fillable-TU-EMPLOYMENT-APPLICATION.pdf

Each applicant, including all current/existing employees, must complete and submit a Tuskegee University employment application, resume/CV, a list of (3) to (5) references (with detailed contact information) and copies of unofficial transcripts (official transcript(s) will be required upon hire). Applicants must meet the minimum qualifications and submit a completed application packet in order to be considered for the position. The University reserves the right not to fill the position in the event of budgetary or operational constraints.

Office of Human Resources
1200 West Montgomery Road
101 Kresge Center
Tuskegee University
Tuskegee, Alabama 36088
Email Address: employment@tuskegee.edu

Equal Employment Opportunity Employer-Male/Female/Veteran/Disabled
Federal law requires identity and employment eligibility verifications on Form I-9 within three (3) business days of employment.
Must be able to pass a background check.