Administrative Services Manager jobs in Utica, NY

What is Job Corps? It is the country's most extensive nationwide residential career training program and has been operating for over 60 years. The program helps eligible young people ages 16 through 24 complete their high school education, trains them for meaningful careers, and assists them with obtaining employment. Job Corps has trained and educated over two million individuals since 1964.

Oneonta Job Corps offers training in the Medical Trades: Certified Nursing Assistant, Certified Medical Assistant, and Medical Administrative Assistant. Automobile trades: Auto Body Collision and Repair, Auto Mechanics, and Auto Technology. Construction Trades: Tile Setting, Cement Mason, and Electrical. Advanced Trades: Overhead Line Electrical, Rural Underground Distribution, SMART Meter, and Drone Piloting.  

Position Available: Administrative Assistant - Career Services

Performs complex administrative tasks and provides administrative support to a department head, or manager. May also train clerical support staff. 

Responsibilities: 

• Types up business letters, memorandums, reports, charts, etc.
• Composes and prepares routine correspondences for signatures
• Establishes and maintains confidential files and records
• Proofreads and corrects grammatical, punctual, and spelling errors
• Maintains calendars and schedules appointments; sends/receives incoming and outgoing mail and faxes; and follows up on dates for action items
• Attends departmental meetings; takes notes, prepares and distributes meeting minutes
• Orients new personnel to Job Corps as well as the center’s policies and procedures
• Answers telephones and directs calls to the appropriate people
• Orders and maintains office supplies and equipment 
• Operates office machines and instructs others in doing so also

Note: This job description is not intended to be all-inclusive. Employees will perform other related duties to meet the organization's ongoing needs. 

Skills/Competencies:

• Ability to generate standard business letters, forms, contracts, proposals, presentations, etc. 
• Strong understanding and ability to use Internet search engines
• Excellent interpersonal skills and communication skills both verbal and written
• Meticulous documentation, and recording skills
• Excellent time management and organizational skills
• Ability to Multi-Task
• Proficient in using computer software such as Microsoft Word, Excel, PowerPoint, Desktop Publishing, Outlook, etc. 
• Ability to operate office equipment 

Educational Requirements:

• High School Diploma or equivalent
• Three years’ experience preferred 
• Must have a valid NYS Driver’s License with an acceptable driving record

Benefits: 

• Company Paid Premiums for Medical Coverage (Employee only) and reduced rates for Family Coverage, Dental, Vision
• Paid vacation and sick time (2 weeks each which you will accrue as you work)
• Twelve Paid Holidays (Thanksgiving and Christmas are two-day holidays)
• Short Term Disability, 401K Retirement Plan, Employee Assistance Plan
• Additional Life Insurance, and Other Add-Ons 
• Free access to our Weight Room and Cardio Rooms
• Low-cost meals daily from our dining hall ($3.00 per meal)

Oneonta Job Corps provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, creed, sex (including pregnancy, childbirth, or related condition), age, national origin or ancestry, citizenship, disability, marital status, sexual orientation, gender identity or expression (including transgender status), genetic predisposition or carrier status, military or veteran status, familial status, status a victim of domestic violence, or any other status protected by law.

As of September 17, 2023 - Under the NYS DOL Pay Transparency Law, employers are prohibited from retaliating against employees who discuss their compensation with coworkers.