JOB DESCRIPTION 

POSITION TITLE:   Senior Director of Administration

DEPARTMENT:      Executive         

FLSA STATUS:        Exempt             

                                              REPORTS TO:        President/CEO              

GENERAL DESCRIPTION OF DUTIES 

The purpose of this position is to support the Agency’s needs by providing responsibility for management of agency business functions including property management, contract management, commercial insurance, weatherization and energy in compliance with mandated requirements and strategic objectives.

ESSENTIAL JOB FUNCTIONS 

The list of essential functions, as outlined herein, is intended to be representative of the tasks performed within this classification. It is not necessarily descriptive of any one position in the class. The omission of an essential function does not preclude management from assigning duties not listed herein if such functions are a logical assignment to the position. 

·         Oversee the operations and management of Property Management Services and ensure properties are managed effectively and efficiently. Ensure compliance with tax credits. 

·         Direct all aspects of leasing, compliance and reporting, and internal systems related to achieving the highest outcomes for quality and occupancy.

·         Participate in preparation of property asset management and accounting reports.

·         Ensure thorough, accurate and complete reporting to all funders and regulators.

·         Manages and reviews contracts (e.g. leases, equipment, service and maintenance agreements) for the purpose of complying with Agency policies and funder requirements.

·         Maintains a risk management program of the Agency commercial lines insurance coverages including recommending and securing proper levels of insurance coverage, maintenance of policies, inventory and appraisal documents. Acts as liaison with insurance company, broker and program staff to process claims and ensure effective policy management.

·         Works with broker on annual renewal and rates for commercial insurance.

·         Provide leadership and oversight for all aspects of CRTs programs delivering services to residential customers in areas of DOE-DEEP, HES-IE Weatherization and Energy Assistance.

·         Manage all related program operations to achieve production, financial and quality objectives in compliance with all state and federal regulations and funding source requirements.

• Lead and manage the staffing, development and performance of all department employees.
• Establish and maintain positive external relationships and provide effective client service with funding sources, regulatory agencies, contractors, vendors, clients and the community.

·         Writes research and project proposals.

·         Special projects as assigned by the President/CEO.

ADDITIONAL JOB FUNCTIONS

·         Perform all other duties as assigned.

MINIMUM TRAINING AND EXPERIENCE

Education:  Bachelor’s Degree in relevant field required. Master’s Degree/MBA strongly preferred. 

Minimum Years of Experience: 10 years of senior operational or administrative experience, preferably in a non-profit environment. 

Demonstrated Skills: Possession of strong budgeting and financial management skills. Excellence in communicating ideas and framing issues to management, particularly in writing. Demonstrated experience in working with funders and government agencies. A high-energy, independent self-starter with highly developed problem-solving skills. Prioritizes and organizes to achieve the highest value outcomes. Enjoys and excels at analyzing issues and problems to achieve solutions. Excellent leadership and oral and written communications skills and instincts, with experience requiring the ability to negotiate and persuade. Constantly on the lookout for opportunities to drive excellence on behalf of the function and the organization. Ability to relate to a diverse population by adapting interpersonal styles as needed. 

Knowledge: Knowledge of tax credits and housing. Demonstrated successful project management experience. Familiarity with best practices and processes regarding organizational function and quality control. 

Driving Required:    YES                 Agency Vehicle:    NO              Employee’s Own Vehicle: YES 

Active Driver License in good standing required upon hire and throughout employment.     

ADA COMPLIANCE 

Physical Ability: Tasks involve sedentary to light work, involving some reaching, handling, fingering and/or feeling of objects and materials.

Sensory Requirements: Some tasks require visual perception and discrimination. Some tasks require oral communications ability.

Environmental Factors: Tasks are regularly performed without exposure to adverse environmental conditions, such as dirt, dust, pollen, odors, wetness, humidity, rain, fumes, temperature and noise extremes, machinery, vibrations, electric currents, traffic hazards, animals/wildlife, toxic/poisonous agents, violence, disease, or pathogenic substances.