Field Operations Assistant jobs in the United States

U
Deputy Assistant Secretary for Field Operations
  • US Assistant Secretary for Community Planning and...
  • Washington, DC FULL_TIME
  • Duties

    The Deputy Assistant Secretary for Field Operations (DASFO) is located in the Office of the Assistant Secretary for Community Planning and Development responsible for the strategic oversight and implementation of CPD's programs administered through its field structure.

    Major Duties include:

    • Partnering with Senior Leadership in stewarding the overall needs of CPD's workforce and program priorities.
    • Ensuring field perspectives in driving CPD strategic plans, budget decisions, policy and program reforms, workforce planning, and organizational changes.

    • Annually aligns with HUD and CPD strategic goals and operationalizing them through organizational initiatives and program implementation in the field.

    • Leads, directs, and guides 10 regional directors whose responsibility is to support the field offices have diverse talents to administer programs, implement policies and procedures consistently, build organizational excellence, and achieve programmatic performance.

    • Drives human capital planning and ensures field leaders and workforce are properly engaged, understand expectations, equipped with timely information and guidance, and have the strategic resources to achieve organizational and program goals and priorities.

    • Plays a vital role in enterprise risk management by remaining systematically aware of organizational, fiscal, legal, reputational, and programmatic vulnerabilities. This includes proactively working with appropriate offices and leaders in addressing them and responsibly reporting serious deficiencies or violations to Senior Leadership and appropriate authorities.

    • Makes recommendations to the GDAS/PDAS/AS on improving field office organizations and management of CPD programs and functions and provides follow-up to assure that appropriate actions were taken.

    • Provides leadership and management support and guidance to Regional and Field Directors on a broad range of issues, which are varied and frequently complex in nature.

    • Regularly briefs the Assistant Secretary and GDAS on the status of significant pending actions and issues. Recommends strategies for resolving complex problems.

    • Serves as the first line supervisor to the Associate Deputy Assistant Secretary (ADAS) for Field Operations and second line supervisor for CPD's Field Regional Directors. Responsibilities include establishing performance standards, evaluating performance, approving, and disapproving leave, and providing work assignments. Work assignments are generally provided in broad guidelines and work is reviewed in the overall context of office performance.

    • Serves as liaison with other Federal Departments and agencies at the national level for the purpose of enhancing the progress of CPD programs, together with other Federally assisted programs being implemented jointly at the field level. Represents CPD Field Directors in the resolution of issues with Headquarters and other HUD Headquarters offices.

    • Represents CPD in the resolution of cross-cutting and other coordination issues with Regional Directors, Field Office Directors, and Program Directors.

    • Represents field offices in Headquarters with respect to disposition of field issues and policy development with CPD program issues.
    • Perform other duties as assigned.

    Requirements

    Conditions of Employment

    • U.S. Citizenship is required.
    • Ability to complete personnel security vetting (e.g., investigation, evaluation, and adjudication).
    • A one-year probationary period is required, if not previously completed.
    • Males must be registered with the Selective Service System. Visit www.sss.gov
    • Will be required to submit a Public Financial Disclosure Report (OGE Form 278e).
    • Will be required by PL 104-134 to have federal payments made by direct deposit.

    Qualifications

    Current or Former Political Appointees: The Office of Personnel Management (OPM) must authorize employment offers made to current or former political appointees. If you are currently, or have been within the last five (5) years, a political Schedule A, Schedule C, Noncareer SES or Presidential Appointee employee in the Executive Branch, you must disclose this information on your resume and to the Human Resources Office.

    As a basic requirement for entry into the SES, applicants must provide evidence of progressively responsible executive leadership and supervisory experience that is indicative of senior executive level managerial capability. This experience should be sufficiently broad in scope and at a major management level in a large or complex organization. The ideal candidate will have experience supervising many employees through subordinate supervisors and have experience hiring, developing, and evaluating employees. Typically, experience of this nature is at the GS-15 or equivalent level in the federal service or its equivalent in the private sector.

    Your application should demonstrate that you possess the knowledge, skills, and abilities to successfully fulfill responsibilities inherent in SES positions such as:

    • Leading the work of an organizational unit
    • Ensuring the success of one or more specific major programs or projects
    • Monitoring progress toward strategic organizational goals, evaluating organizational performance and taking action to improve performance
    • Supervising the work of employees, developing policy and other executive functions

    If your experience does not include these basic qualifications, you will not be determined qualified for this position.

    YOU MUST FULLY ADDRESS EACH MTQ AND ECQ TO BE RATED FOR FURTHER CONSIDERATION.

    Current or former career SES employees, or OPM/QRB Candidate Development Program (CDP) candidates are not required to address the ECQs, but MUST fully address the MTQs.

    In addition to the qualifying experience, applicants must possess the following technical qualifications that represent the knowledge, skills, and abilities essential to perform the duties and responsibilities of the position.

    MANDATORY TECHNICAL QUALIFICATIONS (MTQs): All applicants must submit a written narrative addressing each MTQ separately, not to exceed one (1) page per MTQ. You must fully address each MTQ to be rated for further consideration.

    MTQ 1 - Advanced knowledge and experience in overseeing and implementing homelessness, affordable housing, community development, disaster recovery, or related federal programs. This includes demonstrated ability to provide targeted resources and technical assistance to low-capacity grantees and underserved communities.

    MTQ 2 - Strong ability to drive organizational performance, build effective leadership teams, and oversee a large field-based organization with offices, supervisors and workforce that vary in scope and geographic locations.

    MTQ 3 - Demonstrated experience in effectively engaging and partnering with high-level officials locally, regionally, and nationally including Congress, White House, other federal partners, and diverse stakeholder groups on complex housing and community development-related matters.

    EXECUTIVE CORE QUALIFICATIONS (ECQs): All applicants must submit a written narrative addressing each ECQ, not to exceed two (2) pages per ECQ for a total of no more than 10 pages. You must fully address each ECQ to be rated for further consideration. Current or former career SES employees, or OPM/QRB Candidate Development Program (CDP) candidates are not required to address the ECQs.

    Introduction: The Office of Personnel Management (OPM) has identified five Executive Core Qualifications (ECQs). The ECQs were designed to assess executive experience and potential - not technical expertise. They measure whether an individual has the broad executive skills needed to succeed in a variety of SES positions - not whether they are the most superior candidates for a particular position. Successful competence in the SES requires competence in each ECQ. Candidates must demonstrate executive experience in all five (5) ECQs. Your application should reflect an overall record of the knowledge, skills and abilities necessary to succeed in the SES.

    Examples of good qualifications statements and the use of the C-C-A-R model (Challenge/Context/Action/Results), the preferred method of writing your ECQs, is provided in OPM's Guide to SES Qualifications.

    Format: For each of the five ECQs, provide two examples of your qualifications using the four C-C-A-R elements.

    1. Challenge - Describe a specific problem or goal.

    2. Context - Talk about the individuals and groups you worked with, and/or the environment in which you worked to tackle a particular challenge (e.g., clients, co-workers, members of Congress, shrinking budget, low morale).

    3. Action - Discuss the specific actions you took to address a challenge.

    4. Results - Give specific examples of the results of your actions. These accomplishments demonstrate the quality and effectiveness of your leadership skills.

    NOTE: Your responses to the five ECQs must describe the context and the results of your achievements in lay terminology, free of jargon and excessive reliance on acronyms.

    ECQ 1 - LEADING CHANGE - This core qualification involves the ability to bring about strategic change, both within and outside the organization, to meet organizational goals. Inherent to this ECQ is the ability to establish an organizational vision and to implement it in a continuously changing environment. (Competencies: creativity and innovation, external awareness, flexibility, strategic thinking and vision).

    ECQ 2 - LEADING PEOPLE - This core qualification involves the ability to lead people toward meeting the organization's vision, mission, and goals. Inherent to this ECQ is the ability to provide an inclusive workplace that fosters the development of others, facilitates cooperation and teamwork, and supports constructive resolution of conflicts. (Competencies: conflict management, leveraging diversity, developing others and team building).

    ECQ 3 - RESULTS DRIVEN - This core qualification involves the ability to meet organizational goals and customer expectations. Inherent to this ECQ is the ability to make decisions that produce high-quality results by applying technical knowledge, analyzing problems, and calculating risks. (Competencies: accountability, customer service, decisiveness, entrepreneurship, problem solving and technical credibility).

    ECQ 4 - BUSINESS ACUMEN - This core qualification involves the ability to manage human, financial, and information resources strategically. (Competencies: financial management, human capital management and technology management).

    ECQ 5 - BUILDING COALITIONS - This core qualification involves the ability to build coalitions internally and with other Federal agencies, State and Local governments, nonprofit and private-sector organizations, foreign governments, or international organizations to achieve common goals. (Competencies: partnering, political savvy and influencing/negotiating).

    Detailed information on the Executive Core Qualifications is available here.

    Should you require additional guidance in writing your ECQs, please click below:ECQ Template

    Education

    This job does not have an education qualification requirement.

    Additional information

    The U.S. Department of Housing and Urban Development strives to ensure that the public perceives HUD as a fair and equitable agency that administers its programs in an objective and impartial manner. As such, HUD is committed to its government ethics program which advises employees on applicable ethics laws and regulations designed to protect the agency against real and apparent conflicts of interest.As a federal employee, you will be subject to the Standards of Ethical Conduct, and the U.S. criminal conflict of interest statutes. As a HUD employee, you will also be subject to the HUD Supplemental Ethics Regulations which includes restrictions on working in a real estate related business, and having Section 8 tenants, along with other prohibited interests and outside activities and employment. To review applicable ethics rules, including HUD specific rules, please visit https://portal.hud.gov/hudportal/HUD?src=/program_offices/general_counsel/ethics.

    Depending on your position, you may also be required to file a Public Financial Disclosure Report (OGE Form 278e) within 30 days of your appointment. Upon your new appointment, you will receive guidance regarding your ethics obligations. You will also be required to attend a mandatory ethics training within 3 months of your appointment. If you have any questions or concerns about the ethics requirements, please contact the Ethics and Appeals Division at email address: EthicsLawDivision@hud.gov


    • Benefits

      A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.

      Review our benefits

      Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.

    How You Will Be Evaluated

    You will be evaluated for this job based on how well you meet the qualifications above.

    Applicants are required to submit a narrative statement for each Executive Core Qualification (ECQ) listed and each Technical Qualification (TQ). If you are currently serving under a career Senior Executive Service (SES) appointment, are eligible for reinstatement into SES, or have successfully completed a SES Candidate Development Program (CDP) approved by the Office of Personnel Management (OPM) and had your ECQs certified by OPM, then you only need to address each TQ, and you do not need to submit an ECQ narrative.

    All other applicants are required to respond to all ECQs and TQs, addressing each ECQ and TQ separately. Please give a complete and detailed answer for each qualification. Please keep in mind each ECQ and TQ are unique qualifications. Therefore, duplicate responses are not sufficient in determining if you meet that specific qualification.

    Do not enter "Refer to Resume" to explain your answer. Applications directing the reader to search within the application or to "See Resume" are considered incomplete and WILL NOT BE CONSIDERED.

    Failure to submit a narrative statement or address any of the ECQs and/or TQs is also considered incomplete and WILL NOT BE CONSIDERED. As a result, you will be rated as "INCOMPLETE".

    How you will be evaluated:
    The servicing Human Resources Specialist will forward all minimally qualified applicants to be evaluated by a Rating and Ranking Panel of senior managers to determine the degree to which they possess the executive core and professional/technical qualifications, and best qualified candidates may undergo an interview and a reference check. The Panel will make recommendations on best/highly qualified candidates to the appointing authority. Applicants will be evaluated on the quality and extent of their total accomplishments, experience, the ECQs, and the TQs.

    Veterans' preference: Is not applicable to positions in the Senior Executive Service.

    • Benefits

      A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.

      Review our benefits

      Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.

    • Required Documents

      As a new or existing federal employee, you and your family may have access to a range of benefits. Your benefits depend on the type of position you have - whether you're a permanent, part-time, temporary or an intermittent employee. You may be eligible for the following benefits, however, check with your agency to make sure you're eligible under their policies.

      REQUIRED DOCUMENTS:

      1. Resume: In addition to your written statements fully addressing the Mandatory Technical Qualifications (MTQs), Executive Core Qualifications (ECQs), and other qualifications as applicable, submit a resume to describe your qualifications. It should include: full name, mailing address, and day and evening telephone numbers and email addresses. Educational information, including the name, city and state of the colleges or universities you attended, as well as the type and year of any degrees received. Information about your paid and non-paid work experience related to the position including:

      • Job title (including series and grade, if Federal job)
      • Duties and accomplishments
      • Employer's name and address
      • Supervisor's name and telephone number (indicate if we may contact your current supervisor)
      • Starting and ending dates of employment (month/year)
      • Hours per week
      • Annual salary
      • Information about honors, awards, and special accomplishments
      • Country of citizenship

      2. OPM-Certified SES Candidate Development Program graduates: Provide proof of OPM Qualifications Review Board certification.

      3. Written statements fully addressing each of the Mandatory Technical Qualifications (MTQs).

      4. Written statements fully addressing each of the Executive Core Qualifications (ECQs). Current or former Career SES employees, or OPM/QRB Candidate Development Program (CDP) candidates are not required to address the ECQs, but MUST address the MTQs.

      5. As applicable, SF-50, Notification of Personnel Action (indicating highest grade level held, tenure group, promotion potential and salary). Reinstatement eligibles must submit their SF-50 documenting their career appointment to SES if applying for noncompetitive consideration.

      Current or Former Political Appointees: The Office of Personnel Management (OPM) must authorize employment offers made to current or former political appointees. If you are currently, or have been within the last five (5) years, a political Schedule A, Schedule C, Noncareer SES or Presidential Appointee employee in the Executive Branch, you must disclose this information on your resume and to the Human Resources Office.

    • How to Apply

      Applicants must submit all the required information. Please follow the instructions listed for submitting your complete application package. Application procedures are specific to this vacancy announcement. Please read all instructions before you begin. To begin the process, click the APPLY button at the right side of this screen to create an account or log in to your existing USAJOBS account. Follow the prompts to complete the occupational questionnaire. Please ensure you click the SUBMIT MY ANSWERS button at the end of the process. If you have never applied through USA Jobs for a position with the Federal Civil Service, you will need to create a USA Jobs account. To change or update your application, simply reapply through My USAJOBS, before the closing date. New or updated resumes are considered "incomplete" applications until the required virus scan is cleared. To check the status of your application, log into your USAJOBS account USA Jobs Account Login, select Application Status and click on the more information link under the application status for this position. It is your responsibility to verify that information entered, uploaded, and sent is received and is accurate. Your complete application package (including required documents) must be received no later than 11:59 PM Eastern Standard on 05/17/2024.

      ADDITIONAL INFORMATION: HUDprovides reasonable accommodations to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please contact the Office of Executive Resources listed in this vacancy. The decision on granting reasonable accommodation will be made on a case-by-case basis.

      Notice Concerning Materially False, Fictitious, or Fraudulent StatementsAnything you claim in the occupational questionnaire or in your resume may be subject to verification. By completing the electronic application process, you are certifying that any statements you make are true, complete, and correct to the best of your knowledge and belief and are made in good faith. Materially false, fictitious, or fraudulent statements or representations are subject to disciplinary action.

      Extraneous documents provided with your application package will not be considered.

      Agency contact information

      Office of Executive Resources

      Email

      executiveresources@hud.gov

      Address

      Asst Sec for Community Planning and Development
      451 7th Street SW
      Washington, DC 20410
      US

      Next steps

      You will receive notification that your application has been received. Applicants who meet the mandatory requirements for their MTQ's and ECQ's will be considered qualified for this position. Rating and ranking to determine the "Best Qualified" will be conducted by a panel of experts and will be based upon consideration of the degree to which applicants meet the mandatory requirements as described in the vacancy announcement. Interviews and qualifications inquiries may be required. Once the selectee accepts a tentative job offer, the selectee's application will be forwarded to the OPM Qualification Review Board (QRB) where the selectee's ECQs must be reviewed and approved as a prerequisite to the official job offer (unless the selectee is a current career SES member, SES reinstatement eligible, or is an OPM-certified graduate of a Senior Executive Service Candidate Development Program). Upon receipt of OPM's QRB approval, all applicants will be notified of the outcome. To check the status of your application for this position, please follow these steps:

      • Login to your USAJOBS account, select the "Applications" tab section and click on the vacancy that you have already applied to.
      Please notify us if your contact information changes after the closing date of the announcement. Also, note that if you provide an email address that is inaccurate or if your mailbox is full or blocked (e.g., spam-blocker), you may not receive important communication that could affect your consideration for this position.
    • Fair and Transparent

      The Federal hiring process is set up to be fair and transparent. Please read the following guidance.

      • Equal Employment Opportunity (EEO) Policy
      • Reasonable accommodation policy
      • Financial suitability
      • Selective Service
      • New employee probationary period
      • Signature and false statements
      • Privacy Act
      • Social security number request

    Required Documents

    REQUIRED DOCUMENTS:

    1. Resume: In addition to your written statements fully addressing the Mandatory Technical Qualifications (MTQs), Executive Core Qualifications (ECQs), and other qualifications as applicable, submit a resume to describe your qualifications. It should include: full name, mailing address, and day and evening telephone numbers and email addresses. Educational information, including the name, city and state of the colleges or universities you attended, as well as the type and year of any degrees received. Information about your paid and non-paid work experience related to the position including:

    • Job title (including series and grade, if Federal job)
    • Duties and accomplishments
    • Employer's name and address
    • Supervisor's name and telephone number (indicate if we may contact your current supervisor)
    • Starting and ending dates of employment (month/year)
    • Hours per week
    • Annual salary
    • Information about honors, awards, and special accomplishments
    • Country of citizenship

    2. OPM-Certified SES Candidate Development Program graduates: Provide proof of OPM Qualifications Review Board certification.

    3. Written statements fully addressing each of the Mandatory Technical Qualifications (MTQs).

    4. Written statements fully addressing each of the Executive Core Qualifications (ECQs). Current or former Career SES employees, or OPM/QRB Candidate Development Program (CDP) candidates are not required to address the ECQs, but MUST address the MTQs.

    5. As applicable, SF-50, Notification of Personnel Action (indicating highest grade level held, tenure group, promotion potential and salary). Reinstatement eligibles must submit their SF-50 documenting their career appointment to SES if applying for noncompetitive consideration.

    Current or Former Political Appointees: The Office of Personnel Management (OPM) must authorize employment offers made to current or former political appointees. If you are currently, or have been within the last five (5) years, a political Schedule A, Schedule C, Noncareer SES or Presidential Appointee employee in the Executive Branch, you must disclose this information on your resume and to the Human Resources Office.


    Help

    This job is open to

    • Federal employees - Competitive service

      Current or former competitive service federal employees.

    • Senior executives

      Those who meet the five Executive Core Qualifications (ECQs).

    • The public

      U.S. Citizens, Nationals or those who owe allegiance to the U.S.

    Clarification from the agency

    Open to all qualified U.S. citizens. Open to current employees within the Federal civil service. SES reinstatement eligibles and SESCDP graduates may also apply for noncompetitive consideration.

  • 21 Days Ago

B
Guardrail Installer
  • BK Field Operations LLC
  • Austin, TX FULL_TIME
  • Requires physical labor repairing and installing guardrail. Driver's license is required. Experience Required: operate skid steer, pulling a gooseneck trailer. Must be able to handle the heat -- avg. ...
  • 5 Days Ago

U
Field Correspondence Coordinator
  • US Assistant Secretary for Public and Indian...
  • Seattle, WA FULL_TIME
  • Duties As a Field Correspondence Coordinator, you will: Guide staff, assign correspondence response work, establish priorities and package responses to forward to the Office of Coordination and Compli...
  • 1 Day Ago

F
Administrative Assistant - Field School (2024-25 SY)
  • Field School
  • Weston, MA FULL_TIME
  • Position Overview The Weston Public Schools is seeking an Administrative Assistant to support the Field Elementary School Principal with the daily operations of the school. This is a 12-month position...
  • 1 Month Ago

C
Operations Manager (EWR)
  • CLEAR - Field
  • Newark, NJ FULL_TIME
  • About CLEAR: Have you ever had that green-light feeling? When you hit every green light and the day just feels like magic. CLEAR's mission is to create frictionless experiences where every day has tha...
  • 10 Days Ago

C
Operations Manager (CVG)
  • CLEAR - Field
  • Cincinnati, OH FULL_TIME
  • About CLEAR: Have you ever had that green-light feeling? When you hit every green light and the day just feels like magic. CLEAR's mission is to create frictionless experiences where every day has tha...
  • 10 Days Ago

D
OPERATIONS ASSISTANT MANAGER
  • Dollar Tree
  • Gainesville, VA
  • Job Description Work where you love to shop! Dollar Tree is hiring in your neighborhood. Avoid long commutes and set you...
  • 5/19/2024 12:00:00 AM

D
OPERATIONS ASSISTANT MANAGER
  • Dollar Tree
  • Vienna, VA
  • Job Description Work where you love to shop! Dollar Tree is hiring in your neighborhood. Avoid long commutes and set you...
  • 5/18/2024 12:00:00 AM

N
Finance and Operations Assistant
  • National Association of Schools of Music
  • Reston, VA
  • Job Description Job Description Benefits: 401(k) Dental insurance Health insurance Paid time off Vision insurance The Na...
  • 5/18/2024 12:00:00 AM

D
Administrative Operations Assistant
  • Department Of The Interior
  • Reston, VA
  • What General Information Do I Need To Know About This Position? There is one vacancy; however, this announcement may be ...
  • 5/18/2024 12:00:00 AM

G
Dept Operations Assistant Temp
  • George Washington University
  • Washington, DC
  • I. DEPARTMENT INFORMATION Job Description Summary: The George Washington University is seeking a temporary Department Op...
  • 5/18/2024 12:00:00 AM

T
Operations Assistant
  • The Catholic University of America
  • Washington, DC
  • Posting Title: Operations Assistant Overview: The Operations Assistant provides high-level administrative support for Ca...
  • 5/17/2024 12:00:00 AM

N
Finance and Operations Assistant
  • National Association of Schools of Music
  • Reston, VA
  • Job Description Job Description The National Association of Schools of Music, a not-for-profit specialized accrediting a...
  • 5/17/2024 12:00:00 AM

N
Legal Operations Assistant
  • Neal R Gross & Co
  • Washington, DC
  • Neal R. Gross and Co. is seeking a Legal Administrative Assistant to join our team. We are a leading Court Reporting and...
  • 5/17/2024 12:00:00 AM

Income Estimation for Field Operations Assistant jobs
$43,333 to $58,219