Fundraising Coordinator jobs in Bozeman, MT

Museum of the Rockies (MOR) is Montana’s most visited museum. In 2021, the museum received over 226,000 general visitors and served thousands of additional visitors through school, youth, and public programs. MOR is a college-level division of Montana State University, an independent 501©(3) organization, a Smithsonian Affiliate, an accredited AAM museum, and a repository for state and federal fossils. The interdisciplinary museum has one of the finest collections of paleontology in the world and a significant cultural collection from the Northern Rocky Mountain region. Located on a 22-acre museum site, it includes a 120,000-square-foot-facility, the state-of-the-art Taylor Planetarium, the 220 seat Hager Auditorium, Martin Children’s Discovery Center, and Living History Farm, along with an off-site 553-acre paleontology preserve.

MOR is located in Bozeman, MT, one of the country’s fastest growing and prosperous communities. Nestled into the Rocky Mountains, the community offers bountiful outdoor recreation activities along with a vibrant culture of good food, art, and music.

Benefits: MOR pays a competitive salary with an exceptional benefits package (Package includes: health, dental, and life insurance along with an employer matching retirement plan and the possibility for tuition reeducation for staff and dependents).

Application: A 1 – 2-page cover letter should be submitted with the required application materials that demonstrates the candidate’s ability to meet the listed minimum qualifications and any applicable preferred qualifications.

Duties and Responsibilities

• The Fundraising Events Manager works as part of a dedicated team within the Development and Membership Department at Museum of the Rockies and reports to the Director of Development & Membership.
• Works with the Director of Development and Membership along with museum administration to establish and meet event budgets.
• Responsible for successfully planning and implementing a publicly engaging annual schedule of events that support Museum of the Rockies’s diverse mission, including:
  • Major fundraising events such as Evening at the Museum and MOR’s Taste of the Rockies,
  • Small donor and member cultivation events,
  • Exhibit openings for members.
  • Other VIP events.

• Responsible for tracking fundraising event expenses and revenue and ensuring timely payments to vendors and fulfillment of sponsor pledges.
• Working with the development team, execute an event sponsorship and solicitation strategy and maintain tracking of solicitation levels, benefits, response, and fulfillment.
• Recruits and sets expectations for volunteer involvement on event committees, developing agendas, and maintaining clear communications with committee members and staff.
• Solicits proposals from vendors to provide sound and visual production, food and beverages, and equipment.
• Keeps timely records of bids and activities of vendors. Works with University and County officials, including facilities and health officials when appropriate.
• Collaborates with Marketing Department to deploy timely messaging to museum members and general public.
• Manages/implements online ticketing module and database to successfully run programs and record donor or member information as needed.
• Oversees fundraising event logistics, timelines, operation memos, and communications with vendors, staff, volunteers, and participants to ensure the success of programs.
• Manages all day-of logistics of events, including directing a team of volunteers and staff during and after events.
• Maintains the highest level of customer service to ensure that event participants, donors, and members have a remarkable experience.
• Conducts financial reporting and evaluation after event concludes and ensures that each event meets or exceeds revenue goals.

Required Qualifications – Experience, Education, Knowledge & Skills

• Demonstrated success with fundraising events that meet or exceed budgets.

• Experience cultivating and stewarding donor relationships.

• B.A. or equivalent work experience.

• Proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint.

Preferred Qualifications – Experience, Education, Knowledge & Skills

• Three or more years of experience successfully planning a variety of small- and large-scale events.

• Experience with or interest in learning event sponsorship solicitations.

• Museum or non-profit experience in a Development Department.

• Customer Relationship Management (CRM) fundraising database experience.

• Some supervisory experience with staff and/or volunteers.

The Successful Candidate Will

Position Special Requirements/Additional Information

Continuation of employment is contingent upon availability of funding.

This job description should not be construed as an exhaustive statement of duties, responsibilities or requirements, but a general description of the job. Nothing contained herein restricts Montana State University’s rights to assign or reassign duties and responsibilities to this job at any time.

Physical Demands

This position has supervisory duties?

Yes

Number of Vacancies

1

Desired Start Date

Upon a successful search

Position End Date (if temporary)

Open Date

Close Date

Applications will be:

Special Instructions

Diversity Statement

Montana State University values diverse perspectives and is committed to continually supporting, promoting and building an inclusive and culturally diverse campus environment. MSU recognizes the importance of work-life integration and strives to be responsive to the needs of dual career couples.

In compliance with the Montana Veteran’s Employment Preference Act, MSU provides preference in employment to veterans, disabled veterans, and certain eligible relatives of veterans. To claim veteran’s preference please complete the veteran’s preference information located in the Demographics section of your profile.




MSU’s Non-Discrimination Policy and Discrimination Grievance Procedures can be located on the MSU Website: https://www.montana.edu/hr/recruitment/dualcareer.html