Office Manager jobs in Abbeville, AL

Position: Office Manager

Location: Retail and Restaurant Management Company

Summary:

We are seeking an experienced Office Manager to join our retail and restaurant management company. The ideal candidate will be responsible for overseeing the daily administrative operations of our office environment, ensuring efficiency and effectiveness across various departments. This role requires excellent organizational skills, attention to detail, and the ability to manage multiple tasks simultaneously. The Office Manager will play a crucial role in maintaining a productive and harmonious workplace environment.

Responsibilities:

1. Office Administration:

- Oversee and execute daily administrative tasks, including managing phone calls, emails, and correspondence.

- Maintain office supplies inventory and place orders as necessary.

- Coordinate and schedule appointments, meetings, and conferences.

- Ensure the office premises are clean, organized, and presentable at all times.

- Manage office budgets and expenses effectively.

2. Human Resources Support:

- Assist with the recruitment process by coordinating job postings, scheduling interviews, and conducting initial screenings.

- Maintain employee records and ensure compliance with company policies and procedures.

- Coordinate employee onboarding and training programs.

- Handle employee inquiries and address any concerns or issues in a timely manner.

3. Financial Management:

- Assist with accounts payable and accounts receivable processes.

- Prepare and maintain financial reports, budgets, and expense records.

- Work closely with the finance department to ensure accurate and timely processing of invoices and payments.

4. Vendor Management:

- Liaise with external vendors and suppliers to negotiate contracts and pricing agreements.

- Monitor vendor performance and address any issues or concerns as needed.

- Ensure timely delivery of goods and services.

5. Facility Management:

- Oversee facility maintenance and repairs, including coordinating with external contractors and service providers.

- Ensure compliance with health and safety regulations and implement appropriate measures to maintain a safe working environment.

Requirements:

- Bachelor's degree in Business Administration, Management, or related field preferred.

- Proven experience as an Office Manager or relevant administrative role, preferably in a retail or restaurant management setting.

- Strong organizational and multitasking skills with the ability to prioritize tasks effectively.

- Excellent communication and interpersonal abilities.

- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and office management software.

- Knowledge of human resources processes and procedures.

- Familiarity with financial management principles and practices.

- Ability to work independently with minimal supervision.

- Attention to detail and high level of accuracy.

The Office Manager plays a pivotal role in ensuring the smooth functioning of our retail and restaurant management company. If you are a highly motivated individual with a passion for organization and efficiency, we encourage you to apply for this exciting opportunity.

Job Type: Full-time

Pay: $13.00 - $15.00 per hour

Expected hours: 30 – 35 per week

Benefits:

• Professional development assistance

Schedule:

• 8 hour shift
• Monday to Friday
• Weekends as needed

Application Question(s):

• What is the salary range offered for this position?
• Are you proficient in using office software such as Microsoft Office Suite and office management systems?

Education:

• Bachelor's (Preferred)

Experience:

• Office management: 3 years (Preferred)

Work Location: In person