Office Manager jobs in Charleston, WV

Qualifications

Accounts receivable: 1 year (Preferred)

Customer service: 1 year (Preferred)

computer basics: 1 year (Required)

Full Job Description

POSITION SUMMARY:

This position provides customer service, administrative assistance and bookkeeping support for the Lincoln Public Service District by performing and assisting with accounts payables and receivables..

A person in this position provides accurate information to maintain the financial records for the district and in preparing information for budgets and accounting reports. Responsibilities include various financial functions, in accordance with all applicable laws, regulations, policies and procedures. The employee exercises considerable discretion in carrying out work details. This employee is under general supervision.

ESSENTIAL FUNCTIONS:

Performs accounts receivables; including maintaining computerized accounts receivables

software (ASI experience preferred), generates and sends out statements, posting deposits, collects and allocates payments, balances daily receipts and performs account reconciliations

Research and resolve payment discrepancies

Prepare and coordinate deposit activities for all funds.

Maintains accounts receivables customer files and records

Performs accounts payables; reconciles statements, assigns codes, balances, analyzes discrepancies and submits vouchers for payment

Consults with vendors, customers, operators and county personnel to discuss, formulate and resolve issues for accounts payable

Prepares, distributes and reconciles monthly statements, balances monthly report, prepares balance sheets and conducts reconciliation for each account

Completes and maintains all payroll duties

Provides cash and budget summaries, resolves discrepancies and recommends changes if needed

Assists the Public Service Commission by providing information, reports and responding to requests

Compiles information for new accounts, performs data entry and maintains files related to accounts.

Answers questions from the public regarding questions concerning the district and informs new customers of policies and procedures

Prepares monthly and annual reports and submits to the district manager, board, and state agencies

Provides back-up for the district manager

Maintains records and filing systems, scans documents as necessary, operates standard office equipment

Answers a multi-line telephone and receives complaints and inquiries

Assists the district manager with duties as needed

Provides positive public relations with co-workers and others

Provides for regular and predictable attendance

SECONDARY FUNCTIONS:

Performs clerical and miscellaneous work assignments as required

Attends meetings, conferences and training

Maintains work area in a clean and safe manner

Performs related work as required

Job Type: Full-time

Pay: $15.00 - $20.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• Dental insurance
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift

Experience:

• Management: 1 year (Preferred)

Work Location: In person