Office Manager jobs in Jamestown, NY

This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).**

To be considered for appointment through NY HELPS, or 55 b/c, candidates must meet the open-competitive minimum qualifications for this position. The qualifications are:

Either 1. six years of experience working in a park, recreational facility, or campus* in any two of these functional areas: administration (business, personnel, finance); capital or operational planning; recreational programming; public relations/visitor services; maintenance; or environmental education/interpretation. This experience must have included two years of supervisory experience;

Or 2. a bachelor's or higher-level degree in environmental education, environmental management, environmental policy, environmental sustainability, forestry, golf course management, historic preservation, horticulture, natural resources management, park administration, park management or recreation management AND two years of supervisory experience working in a park, recreational facility, or campus* as described in any of the functional areas listed in option 1 above.

Examples of non-qualifying experience include but are not limited to: working at a gym, ski area/resort, and sport stadiums.

Examples of non-qualifying degrees include but are not limited to: accounting, anthropology, archaeology, biology (all majors), business, history, hospitality, physical education, recreation therapy and sports management.

• A park, recreational facility, or campus is defined as a location that offers at least three of the following elements: athletic fields, skating rink, campgrounds, golf courses, hiking trails, historic structures, marinas, picnic areas, playgrounds, recreation programs, swimming facilities or education, environmental or interpretive programming. You must clearly list this information on your application.

Candidates may also be qualified for permanent competitive appointment if reachable from the appropriate Civil Service eligible list or eligible for reassignment or transfer in accordance with Civil Service Law.

Transfer Opportunity: Candidates must be current New York State employees and have one year of permanent competitive or 55-b/55-c service in a title eligible for transfer under Section 52.6 or 70.1 of the Civil Service Law.

Additional Comments:
**For the duration of the NY HELPS Program, this title maybe filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply. At this time, agencies may recruit and hire employees by making temporary appointments. In May 2024, if a temporary NY HELPS employee is satisfactorily performing in the position, the appointment will be changed from temporary pending Civil Service Commission Action to permanent non-competitive and the official probationary period will begin.

At a future date (within one year of permanent appointment), it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified.

Under the direction of a higher-level park manager, the incumbent will serve as first-in-command for the Night Operations Department which provides after-hours operational coverage and responds to non-emergency calls for service from campers within Allegany State Park, which offers year-round camping accommodations. Duties include, but are not limited to:

• Provide on-site management and supervision for all aspects of the Night Operations Department within Allegany State Park.
• Provide management and supervision for the Regional Night Desk; and provide local general oversight for the Region’s Park Ranger program.
• Directly supervise, schedule, and evaluate permanent and seasonal staff to ensure that assigned tasks are completed correctly, safely, and in a timely fashion.
• Provide training with respect to Agency and departmental policies and procedures, park rules and regulations, and assigned equipment operation.
• Ensure accurate time and attendance records are maintained and processed in a timely fashion.
• Coordinate with regional management and other department heads regarding projects and tasks.
• Identify, procure, and allocate resources to ensure efficient departmental operation.
• Develop seasonal maintenance schedules to ensure completion of necessary operational obligations.
• Manage assigned departmental budgets.
• Obtain approval, procure materials and supplies, and reconcile purchases using the Budget Expenditure Tracking System and Statewide Financial System in a timely fashion following state purchasing guidelines.
• Responsible for assigned inventory of departmental tools and equipment.
• Complete assigned inventory and usage reports as assigned.
• Assist in executing the Agency’s emergency response functions.
• Hazardous tree removal and storm cleanup that requires operation of a chainsaw.

OPERATING NEEDS:

• The schedule and work shift for this position will vary seasonally; the candidate will be expected to work weekends and evenings and be available for call-ins as needed.
• Must possess and maintain a valid driver’s license that allows the candidate to legally operate a motor vehicle in New York State as a term and condition of employment.
• Must obtain First Aid/CPR training within the probationary period and maintain it as a term and condition of employment.
• Must obtain training and certification in chainsaw operation within the probationary period and maintain certification as a term and condition of employment.
• Must have attended or be willing to attend the Facility Manager’s Institute at the next available opportunity.
• Must be proficient with MS Outlook, Word, and Excel, and other applications as assigned.
• Experience with Statewide Financial System, Asset Management System, Attendance and Revenue programs is preferred but not required.
• Must have the ability to follow directions and communicate in a positive manner with staff and the public.
• Must have the ability to respond to patrons concerns or complaints in an effective and positive manner.

HOUSING:
The successful candidate will be required to reside within the park and will be assigned rent-free housing (security deposit required).

BENEFITS:
Generous benefits package, worth approximately 65% of salary, including:

• Paid Time Off
• PEF and CSEA: 44 days - 13 Vacation days, 13 Sick days, and 5 Personal Leave days, 13 Holidays
• Three (3) days of professional leave annually to participate in professional development

Health Care Benefits:

• Eligible employees and dependents can pick from a variety of affordable health insurance programs
• Family dental and vision benefits at no additional cost

Additional Benefits:

• New York State Employees’ Retirement System (ERS) Membership
• NYS Deferred Compensation
• Access to NY 529 and NY ABLE College Savings Programs, as well as U.S. Savings Bonds
• Public Service Loan Forgiveness (PSLF)
• Paid Parental / Family Leave

Learn more about our benefits for permanent state employees, visit: https://parks.ny.gov/employment/benefits.aspx.