Office Manager jobs in New Suffolk, NY

We are looking to hire an Office Manager to join our team!
You will be responsible for overseeing the administrative activities of the organization.

Responsibilities:
Create, revise and implement office policies and procedures.
Supervise front office workers by mentoring, training and developing them.
Assist with HR duties such as time-card management, approval of PTO, announcements of policy changes, request for OSHA posters...etc.
Provide administrative assistance to management team, including delegating tasks to maximize productivity, following up with projects to ensure deadlines are met, gathering and presenting reports as needed.
Plan work events such as charity events, fundraising events, holiday parties...etc.
Ensure stock level for office supply and equipment. Approve equipment requisition forms.
Point person for facilities maintenance and for communications with outsourced service vendors such as IT, ground keeping, cleaning service...etc.
Handle priority house accounts by processing purchase orders, quoting and invoicing for these few key accounts.
Perform basic accounts receivable activities.
Manage records and information.
Encourage and improve cross-department internal communication.
Perform other office tasks as needed.
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Qualifications:
Previous experience in administrative services or other related fields
Understanding of accounting/bookkeeping
Expert in the use of Microsoft word, excel and outlook.
Ability to prioritize and multi-task
Strong organizational skills
Deadline and detail-oriented
Strong leadership qualities
Excellent written and verbal communication skills
Must be computer savvy and have the ability to learn and understand new software quickly.
Proficiency in Netsuite a plus.
Fluency in English. Proficiency in Spanish or Mandarin a plus.

Who are we?

Lutech Industries, Inc. is committed to bring high-quality technology to our customers at affordable prices. Our customers are our first priority. Everything we do revolves around the needs of our customers. Quality is absolutely intrinsic in the development of any product carried by Lutech.
Regardless of size or business volume, each and every customer is treated with respect and care. Every effort is made to maintain an open line of communication. We treat our customers the way we would want to be treated. Lutech has worked hard to earn the trust of our customers and we will continue to work hard to keep it. The company message is very clear: we shall not sell to a customer something they do not need, we shall honestly and clearly communicate all information requested, and we shall follow up diligently until we satisfy the requirements of our customers.