Payroll Administrator jobs in Colorado Springs, CO

Do you strive to lead, follow, and act with integrity?

Are you the one who honors your commitments?

Is building trusting relationships an integral part of why you do what you do?

Do you push limits and challenge the status quo?

If you answered YES, keep reading to find out how you can contribute to the success of Team USA! 

Here's a summary of responsibilities:

The Payroll Administrator will support the Payroll department by accurately processing the bi-weekly payroll for our diverse workforce of over 550 employees. The Payroll Administrator will collect timekeeping information, process payroll, and support the Payroll Manager for various tax-related tasks. This position combines administrative duties, customer service, and collaboration with other departments to maintain efficient payroll operations. 

Here's how you'll have an impact:

• Collect and summarize timekeeping information, ensure completeness and accuracy, and promptly address any missing approvals.
• Process and close bi-weekly payrolls, including generating necessary pre and post-payroll reports.
• Handle wire transfers if required to resolve bank-rejected employee payments efficiently.
• Process newly hired employees on the payroll side, setting up PTO and Time Management in Ultipro.
• Manage the processing of final pay, wires, state and government forms for employee terminations, adhering to relevant regulations.
• Collaborate with the People & Culture department to ensure timely updates of employee changes in the payroll system.
• Assist employees with inquiries related to payroll topics and resolve any issues promptly.
• Contribute to developing payroll-related reports and communications to facilitate effective organizational communication.
• Ensure accurate processing of month-end payroll reports, maintaining precision and attention to detail.
• Manage incoming tax mail and electronic notifications to ensure UltiPro taxes are current.
• Assist the Payroll Manager in handling new tax setups from State, County, City, School, etc., especially during payroll processing on short notice.
• Ensure accurate tax processing during payroll to avoid post-payroll corrections, particularly for local taxes due to employee relocations.
• Provide quick response and support to the Payroll Manager for urgent tax matters, considering the complexity of tax regulations across multiple states.
• Support the Payroll manager in integrating tax setups into UltiPro and Payment Solutions, adapting to varying state requirements.
• Support the Payroll Manager during quarter-end tax reconciliations and annual audits by retrieving necessary documents or data as required.
• Keep Payroll Guides in the Payroll "Toolbox" up to date.

Here are the skills and experience you'll need to be effective:

• High school diploma or equivalent
• 2-3 years of experience in processing payroll within an HRMS, preferably UltiPro
• Comprehensive understanding of payroll methods, procedures, and terminology
• Proficiency in Microsoft Office applications, including Outlook, Word, and Excel.
• Detail-oriented with exceptional accuracy in data entry.
• Strong customer service skills with the ability to address employee inquiries effectively.
• Excellent organizational abilities to manage multiple tasks efficiently, particularly in high-pressure situations.
• Commitment to maintaining strict confidentiality of sensitive payroll information.
• Effective verbal and written communication skills for clear and concise interaction.

Here are some things that will make you super competitive for this role: 

• Familiarity with Multi-State Taxation and Federal Tax regulations preferred
• Experience with UltiPro

Here are the tools, equipment, & conditions:

• Standard office equipment
• Office environment in a multi-story building on a multi-building site
• Prolonged sitting
• Periods of prolonged use of hands, wrists, and arms
• Regular attendance at work is an essential job function 

Here's where you'll work:

•  This hybrid-based role will work regularly from our Downtown Colorado Springs Headquarters and remotely.

Here's some more information you need to know:

• Hiring Pay Range: $24.97 to $29.34 per hour. 
• This part-time, non-exempt position is intended to work 20 hours per week.
• Bonus: This position will be eligible for the Annual Incentive Award Program at a 5% target. This program is subject to change or elimination by the USOPC at any time at its sole discretion.