Payroll Supervisor jobs in Windham, ME

Department of Administrative and Financial Services (DAFS)

Public Services Coordinator I

Opening Date: April 22, 2024
Closing Date: May 6, 2024

Job Class Code: CA 25
Grade:  25
Salary: $57,990.40 - $78,707.20 annually         
Position Number: 03000-1051
 
This is only open to those with promotional status within the State of Maine

Agency information: 

The Department of Health and Human Services (DHHS) Service Center is seeking a talented and organized HR professional to join our team. Well-qualified candidates for this HR Generalist opening will have a demonstrated ability to communicate, advise, and consult with others.  As a Human Resources Generalist in the DHHS Service Center, you will use critical thinking, creativity, positivity, and best practices to assist our department in all human resource matters.

Some of the day-to-day responsibilities of this HR Generalist position include: 

• Oversight of the day-to-day operations of payroll for approximately 3,500 DHHS employees, which includes two psychiatric hospitals.
• Supervision of seven (7) Human Resources Assistants. Oversight of the State of Maine reimbursement program payment process. 
• Providing guidance concerning payroll and other human resource-related issues to supervisors and Human Resources Managers which is consistent with collective bargaining agreements, Civil Service Laws and rules, and current human resource processing procedures.
• Ensuring timely processing of retroactive, lump sum and settlement payments.
• Distribution of pertinent information to DHHS employees via email, i.e., catastrophic leave requests, early payroll notifications, storm release information, etc.

Minimum Qualifications:

1.    Demonstrated education and/or experience in human resources or a related field.
2.    Demonstrated ability and experience in providing a broad range of HR-related support and training to managers and supervisors, and sound decision-making.
3.    A successful history of providing exceptional customer service and partnering with agencies in providing meaningful HR services with an emphasis on being innovative.
4.    Knowledge of and prior experience working with bargaining unit contracts and merit systems principles.
5.    A demonstrated ability of working in a fast-paced, team-based environment with proficiency in meeting shifting priorities.
 
PREFERENCE WILL BE GIVEN TO CANDIDATES WHO POSSESS THE FOLLOWING:
•    Experience processing payroll for State of Maine agencies or departments.
•    At least 1 year of supervisory experience.
•    Proficiency with DAFS analytics.

Application Information:

Please submit all documents or files in  PDF format.

For additional information about this position please contact HR Service Center Director, Wendy Malinowski, at (207) 287-4289 or by e-mail at        Wendy.Malinowski@maine.gov. To apply, please upload a resume and cover letter addressing the competency areas identified in the above section.   To request a paper application, please contact Ashley.Smith@Maine.gov .

Benefits of working for the State of Maine:

No matter where you work across Maine state government, you find employees who embody our state motto—"Dirigo" or "I lead"—as they provide essential services to Mainers every day. We believe in supporting our workforce's health and wellbeing with a valuable total compensation package, including:

• Work-Life Fit – Rest is essential. Take time for yourself using 13 paid holidays, 12 days of sick leave, and 3 weeks of vacation leave annually. Vacation leave accrual increases with years of service, and overtime-exempt employees receive personal leave.
• Health Insurance Coverage – The State of Maine pays 85%-100% of employee-only premiums ($10,523.28-$12,380.40 annual value), depending on salary. Use this chart to find the premium costs for you and your family, including the percentage of dependent coverage paid by the State. 
• Dental Insurance – The State of Maine pays 100% of employee-only dental premiums ($350.40 annual value).
• Retirement Plan – The State contributes the equivalent of 18.21% of the employee's pay towards the Maine Public Employees Retirement System (MainePERS). 

State employees are eligible for an extensive and highly competitive benefits package, covering many aspects of wellness. Learn about additional wellness benefits for State employees from the Office of Employee Health and Wellness.

Note: Benefits may vary somewhat according to specific collective bargaining agreements and are prorated for part-time employment.

There's a job and then there's purposeful, transformative work. Our aim is to create a workplace where you can learn, grow, and continuously refine your skills. Applicants demonstrate job requirements in differing ways, and we appreciate that many skills and backgrounds can make people successful in this role. 

As an Equal Opportunity employer, Maine State Government embraces a culture of respect and awareness. We are committed to creating a strong sense of belonging for all team members, and our process ensures an inclusive environment to applicants of all backgrounds including diverse race, color, sex, sexual orientation or gender identity, physical or mental disability, religion, age, ancestry, national origin, familial status or genetics. 

If you’re looking for a great next step, and want to feel good about what you do, we’d love to hear from you. Please note reasonable accommodations are provided to qualified individuals with disabilities upon request.

Thinking about applying?

Research shows that people from historically excluded communities tend to apply to jobs only when they check every box in the posting. If you’re currently reading this and hesitating to apply for that reason, we encourage you to go for it! Let us know how your lived experience and passion set you apart.