Resource Development Coordinator - Higher Ed. jobs in Chico, CA

Description

JOB SUMMARY: Oversees and administers the recruitment and on-boarding of agency volunteers.  Assists the Human Resources department with administrative support functions.

ESSENTIAL DUTIES & RESPONSIBILITIES:

Supports the administration of day-to-day operations of the HR department by carrying out responsibilities in the following areas:

1. Volunteer Coordinator
   • Facilitates recruitment tasks according to agency policies and procedures for agency volunteers.
   • Oversees volunteer recruitment postings, responds to volunteer candidates, and routes volunteer application packets to appropriate team members.
   • Answers enquiries from potential volunteers about volunteer opportunities; responds to candidates either verbally or in writing.
   • Tracks commpletion of required items and the return of documents prior to the on-boarding date for new volunteers.
   • Attends recruitment events such as volunteer fairs, and participates in varius outreach events.
   • Tracks and ensures completion of applicable pre-volunteer screening requirements, such as reference checks, background checks, etc.
   • Schedules and conducts HR volunteer on-boarding meetings, coordinating with \relevant team members, as applicable.
   • Maintains any required compliance documents for current volunteers and updates status on a monthly basis.
   • Coordinates volunteer recognition program activities.

1. Human Resources Assistant
   • Maintains current familiarity with various labor laws and regulations pertaining to employment, including, but not limited to, the Equal Employment Opportunity Commission (EEOC), California Labor Code, the Fair Labor Standards Act (FLSA), Title VII of the Civil Rights Act, California Fair Employment Housing Act (FEHA), as well as Americans with Disabilities Act (ADA).
   • Creates and maintains personnel files and the HR department’s general filing system in accordance with record retention requirements. Responds to requests for info from personnel files. Maintains file tracking for required documentation ensuring compliance with regulations.
   • Performs various file/record audits to ensure that all required documentation is collected and maintained.
   • Establishes and maintains effective working relationships with those contacted in the course of work.
   • Provides resources and information to employees of the agency, responding to inquiries and providing guidance on policy and procedures.
   • Creates and distributes various documents and correspondence as requested by the HR team.
   • Reviews forms, documents, and other finished materials for completeness, accuracy, format, and compliance.
   • Works on special projects, and other duties, as assigned.
   • Acts in a manner consistent with agency values.

Qualifications

EDUCATION &/or EXPERIENCE:

1. Required:
   • Associate’s degree with emphasis in human resources, communications, business administration, or other related discipline.

OR

• • Minimum of one (1) years of experience in the human resources field.

OR

• • Minimum of one (1) years of administrative support experience.

1. Preferred:
   • Experience working in a confidential, centralized human resources setting and/or for a diverse organization with 100 employees or more.
   • Experience with HRMS/HRIS systems.
   • Experience working for a health or social services organization.
   • Bilingual English/Spanish.

LICENSES OR CERTIFICATES:

1. Valid California Driver’s License, and personal auto liability insurance required. Must have a personal vehicle in good driving/operating condition, insured for State minimum liability requirements, and that can be used for the applicable job functions noted above.
2. HR Certification Institute Professional of Human Resources (HRCI-PHR) or Society of Human Resources Management Certified Professional (SHRM-CP) preferred.

PRE-SCREENING REQUIREMENTS:

1. Requires clearance of a DOJ and FBI criminal history background check.
2. Requires Motor Vehicle Report verification.
3. COVID-19 and Influenza (flu) vaccines preferred.

JOB SKILLS/KNOWLEDGE:

1. Broad, general working knowledge of recruitment and on-boarding practices.
2. Ability to collect, research, analyze, interpret, evaluate, and audit information from various sources.
3. Basic recordkeeping skills and ability to maintain accurate files and records.
4. Ability to prepare comprehensive reports, forms, correspondence, and other written materials.
5. Ability to interpret and comply with state and federal law, and program requirements, regulations, and contracts.
6. Ability to learn quickly and work in a constantly changing environment with individuals of various backgrounds and abilities.
7. Ability to be self-directed, work independently, and to self-monitor with limited direction.
8. Ability to communicate clearly and concisely, both written and orally, with co-workers, community members and in presentations and/or meetings.
9. Ability to prioritize tasks, manage time effectively, and meet deadlines without reminders.
10. Excellent interpersonal and social interactions that demonstrate ability to work well as part of a team and contribute to effective work relationships.
11. Demonstrates good judgment, positive attitude, resourcefulness, flexibility, attention to detail, and problem-solving skills.
12. Ability to act with integrity, professionalism, and confidentiality.
13. Ability to maintain excellent attendance and punctuality.
14. Ability to keep immediate and surrounding work area neat and organized in a manner consistent with a professional administrative environment.
15. Ability to be dependable, follow instructions, respond to management direction, and improve performance through feedback.
16. Proficiency in Microsoft Office, including Word, Excel, PowerPoint, Outlook, relevant computer programs and software (e.g., HRIS software) and web-based applications such as timekeeping, training, and email programs.

SUPERVISORY REQUIREMENTS:

1. This position has no supervisory requirements.

PHYSICAL REQUIREMENTS:

1. Physical abilities sufficient to move between different staff work areas, communicate with co-workers and the public, operate a computer for prolonged periods of time, produce reports, talk on the telephone, and travel to other agency worksites.

ANALYSIS OF PHYSICAL DEMANDS:

Key (Based on typical week): N=Never; R=Rarely (Less than 1 hour per week); O-Occasional (1%-33% of time); F=Frequent (34%-66% of time); C=Constant (over 66% of time)

The above statements are intended to describe the general nature of work performed.  They are not to be considered an exhaustive list of all job tasks performed.  The agency reserves the right to change job descriptions, work hours or work sites as required by the program.

The Humboldt Senior Resource Center is a private, non-profit, multi-purpose senior center providing a continuum of social and health related services. The agency currently holds contracts with the California Department of Aging and Area One Agency on Aging.

The Humboldt Senior Resource Center is an equal opportunity employer.  We will not unlawfully discriminate against qualified applicants or employees with respect to any terms or conditions of employment based on race, color, national origin, ancestry, sex, sexual orientation, age, religion, physical or mental disability, medical condition, pregnancy, breastfeeding, gender identity, marital status, citizenship status, military or veteran status, genetic information, or other basis protected by applicable Federal or State law.