RFP Manager jobs in Williston, VT

We are seeking a highly organized and detail-oriented RFP (Request for Proposal) Specialist to join our dynamic team. The RFP Specialist will be responsible for managing and coordinating the entire RFP process, from initial request through to submission. This role requires excellent communication skills, strong project management abilities, and a deep understanding of our software products and services.

Key Responsibilities:

• RFP Management:

  • Review, analyze, and understand RFP requirements.

  • Coordinate with various departments to gather necessary information and content for the RFP response.

  • Develop and maintain a centralized database of RFP content, including templates, case studies, and other relevant materials.

  • Ensure all RFP responses are accurate, complete, and submitted on time.

• Content Creation:

  • Write, edit, and format compelling and clear RFP responses.

  • Collaborate with subject matter experts to develop technical and solution-oriented content.

  • Customize standard RFP templates to meet the specific needs of each proposal.

• Project Coordination:

  • Manage multiple RFP projects simultaneously, prioritizing tasks and deadlines.

  • Coordinate internal review processes to ensure quality and compliance with RFP requirements.

  • Track and report on RFP progress, including status updates and metrics.

• Relationship Management:

  • Build and maintain relationships with key stakeholders, including sales, marketing, product development, and executive teams.

  • Communicate effectively with potential clients to clarify RFP requirements and gather additional information as needed.

• Continuous Improvement:

  • Stay up-to-date on industry trends, best practices, and competitor offerings to enhance the quality and competitiveness of RFP responses.

  • Recommend and implement process improvements to streamline the RFP process and increase efficiency.

Qualifications:

• Bachelor’s degree studies (completed or still in progress) in Legal, Information Systems or a related field.

• Excellent written and verbal communication skills.

• Strong project management and organizational abilities.

• Proficiency in Google Workspace and other relevant software tools.

• Knowledge of CRM and RFP management software is a plus.

• Ability to work effectively in a fast-paced environment and meet tight deadlines.

ABOUT VIDA

Other things that we care about:

• Our mission is to enable trust, so what we do is pretty serious stuff – we work hard and we have audacious goals. We balance it through humor and making sure we have fun at work. We take our work seriously, but we don’t take ourselves too seriously.
• We are a startup so at times we will do things that are outside our scope. We do it to learn but we also do it because it takes a village.
• We believe feedback is a gift and should be given freely, constructively, and in a respectful manner.
• We are accountable to many stakeholders, but first and foremost, we are accountable to our mission and each other