Secretary jobs in Williamsfield, IL

Job Title:    Program Compliance Representative
Division:     Program Compliance
Union:         SEIU
Location:    127 Prairie St, Lacon, IL – Marshall County

Salary:        Starting at $4,079.00 monthly, commensurate with experience
          
Overview: 
Performs assignments within a designated district of the state of a technical, complex, confidential and sensitive nature with entities audited, regulated or in a fiduciary relationship with the Secretary of State’s Office including but not limited to financial institutions, currency exchanges, remittance agents, driver facilities and salvage inspection stations.

Duties and Responsibilities:

• Serves as liaison for the Secretary of State’s Office for the Over the Counter Sticker Program; inspects financial institutions applying for participation in the Over the Counter Sticker Sales Program; audits sales records to insure sales and deposits are accurate and remitted on a timely basis; establishes proper sales systems connected with this program; promotes good working relationships between the Secretary of State’s Office and financial institutions enrolled in the Over the Counter Sticker Program; determines compliance with all requirements set forth by the Secretary of State.
• Performs Returned Check collecting functions within an assigned geographic area; independently contacts the individual, their bank or other financial institutions from which the check is drawn; if needed, works with local law enforcement or Secretary of State Police to either collect the outstanding funds or removal of license plates; collects funds and converts to money order and sends a money order and reports the collection to the Returned Check Section; and files appropriate status reports of collections.
• Performs audits of temporary registration permits on all remittance agents and driver facilities; confidentially reports any violations of policy and assists with corrective measures or may refer violations to the Secretary of State Police for further investigation; supplies any additional related Secretary of State forms to all participating entities.
• Inspects businesses applying for license to act as remittent agents for the Secretary of State; recommends bonding levels in conformance with the Illinois Vehicle Code to the Department of Vehicle Services; annually reestablishes bonding levels through the audit process.
• Serves as district representative for credit card program which includes but is not limited to training new staff on policies and procedures; informs all participating entities on new or revised policy and procedures.
• Participates in special projects of a confidential nature; participates in the development of new and improved methods for expediting deposits or reducing discrepancies.
• Performs other related duties as required or assigned.

• Requires ability to perform detailed work involving numerical and financial data.
• Requires ability to make rapid and accurate arithmetic calculations manually or by machine.
• Requires ability to prepare comprehensive written and oral reports.
• Requires ability to exercise sound judgment and discretion in analyzing facts.
• Requires ability to work independently in scheduling work activities and managing assignments.
• Requires ability to apply laws, rules and regulations appropriately.
• Requires willingness to travel frequently and to keep irregular work hours.
• Requires ability to develop and maintain good working relationships.
• Requires willingness to travel, access to an automobile, possession of a valid Illinois Driver’s License, and proof of automobile insurance.

• Please visit https://ilsos.applytojob.gov/apply to apply by completing the online application; you may also upload a resume or other attachments as needed.
• Preference will be given to Illinois residents in the hiring and selection process, in accordance with the Illinois Secretary of State Merit Employment Code.
• Questions regarding this posting or Illinois Secretary of State employment practices may be directed to Job Counselors at our Personnel offices in Chicago (312-793-5515) or Springfield (217-782-4783).  

 
Equal Employment Opportunity Employer. Applicants must be lawfully authorized to work in the United States.

Applicants are considered for all positions without regard to race, color, religion, sex, national origin, sexual orientation, age, marital or veteran status, or the presence of a non-job-related medical condition or disability.