ABILITIES IN MOTION Bilingual in Spanish Payroll/Billing Clerk Salary in the United States

As a Center for Independent Living (CIL), Abilities in Motion is a community-based, cross-disability, consumer controlled, non-profit human services organization. The core of who we are is based upon the Independent Living Philosophy (IL Philosophy), which emphasizes consumer control and the belief that people with disabilities are the most important experts on their own needs with a crucial and invaluable perspective on how they can contribute. The IL Philosophy also recognizes that consumers deserve equal opportunity to decide how to live, work and participate in their communities, particularly regarding services that powerfully affect their day-to-day lives and access to independence, which is a civil right. We ensure consumer control through both our governance and staffing in that 51% of our staff and board must have a disability.

Through our core services of Advocacy, Information and Referral, Peer Support, Skills Training and Transition/Youth Services we work with our consumers to maintain an independent life full of choice and power. Our staff is an integral part of our work. They stand side-by-side with consumers to demand equality, independence and to ensure their voices are heard.

Job Title: Payroll/Billing Clerk

FLSA status: Non-exempt

Department: Fiscal

Location: Wyomissing

Reports to: Payroll Billing Coordinator

Supervisory: None

Full-time or Part-time: Full-time

Schedule: Monday-Friday 8:30am 4:30pm with a 30-minute unpaid meal break

Written: January 2012

Revised: September 2020

Position Summary: Responsible for performing various payroll, billing and general accounting duties for Abilities in Motions Fiscal Department. Provides support in verifying timesheets. Also assists with bi-weekly and monthly billing.

Organizational

• Adheres to the organizations mission, vision and values.
• Adheres to the organizations policies regarding time and attendance.
• Complies with accepted dress code and maintains a professional image.
• Demonstrates reliability and trustworthiness.
• Manages time and other resources to meet established goals within the agreed upon time frames.
• Demonstrates flexibility in the acceptance and completion of work assignments.
• Maintains consumer/employee confidentiality in the management of information.
• Observes AIMs compliance policies.

Job Specifications:

Essential Functions (Primary Duties):

• Under the general direction of the Payroll Billing Coordinator, provides support to the payroll and billing processes.
• Assists with the initial timesheet verification procedures.
• Updates information changes and communicates to other departments staff regarding changes (i.e. address and phone number changes).
• Handles requests for timesheets and other forms (direct deposit forms, tax forms, payroll schedules, etc.)
• Assists with research of duplicate timesheet errors and consistently reviews and responds to time entry system report of errors.
• Effectively responds to consumers, SSWs and staff regarding payroll questions as dictated by the Payroll Billing Coordinator. Call backs are done timely (within 48 hours).
• Assists department in answering consumer and attendant phone inquiries.
• Matches paystubs with timesheets, verifies that hours paid equal to hours worked.
• Verifies pay rate matches both billing and accounting systems.
• Assist with billing entries.
• Assist identifies billing issues
• Inputs consumer case note information into computer database every time contact is made.
• Assists with general administrative duties (i.e. filing, faxing, copying, etc.)
• Other job duties as assigned.

Role Qualifications:

Education/Relevant Work Experience:

• An Associate degree or college related coursework with experience preferred.
• Excellent computer skills with knowledge of Word, Excel, and Web-based systems.
• Function as part of a team, working cooperatively with colleagues and supervisor.
• Excellent organizational skills.
• Excellent attention to detail.
• Flexibility to adapt to rapidly changing work environment.
• Excellent interpersonal skills.
• Excellent customer service and telephone skills.

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Work Schedule:

• During the first 90 days of employment, the Payroll/Billing Clerk is in his/her 90-day Probationary Period.
• The Payroll/Billing Clerks schedule is Monday thru Friday 8:30 am-4:30 pm with a 30-minute unpaid meal break for a total of 37.5 hours per week.
• Overtime is only approved by the Executive Director.
• The Payroll/Billing Clerk will be required to attend all trainings and quarterly Agency All Staff Meetings.

Physical demands & work environment: The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Physical demands: While performing duties of job, employee is occasionally required to stand; walk; sit, use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms, talk and hear. Employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
• Mental Demands: Stressful due to time constraints and multiple tasks//procedures occurring at the same time.
• Work environment: The noise level in the work environment is usually moderate.
• Manual Dexterity Required: Must be able to manipulate small electronic parts and controls.

Compliance Provision:

• This position requires compliance with AIMs written standards, including its Standards of Conduct and policies and procedures. Such compliance will be an element considered as part of the employees regular performance evaluation.
• Failure to comply with AIMs Written Standards, which may include the failure to report any conduct or event that potentially violates legal or compliance requirements or AIMs Written Standards will be met by enforcement of disciplinary action up to and including termination of employment.

Americans with Disabilities Act Statement:

External and internal applicants, as well as position incumbents who become disabled, must be able to perform the essential job specific functions (listed within each job specific responsibility) either unaided or with the assistance of a reasonable accommodation to be determined by the organization on a case-by-case basis.

EEO Statement: AIM is an equal opportunity employer.