APPLICATION:  CANDIDATES FOR THIS POSITION SHOULD COMPLETE AN APPLICATION AVAILABLE ONLINE AT www.buffaloschools.org  Applications successfully received will generate a confirmation email to the account listed on the application. If you do not receive a confirmation email, we cannot guarantee that your application was received. You must submit an application until you receive a confirmation email.               

TYPICAL WORK ACTIVITIES 
 

• Assists department head/administrator in carrying out the details of a business office;
  • -reads incoming mail, conducts general correspondence and routes balance to proper official or unit;
  • -processes and follows up various types of requests and claims;
  • -interviews office callers, media, salesmen and others and furnishes general information about departmental functions and activities;
• Coordinates and supervises the maintenance of departmental account-keeping records, personnel records and preparation of payrolls;
• Supervises the requisitions, purchasing, receipt and inventory of departmental supplies and equipment and the processing of related records;
• Assists in the preparation of departmental budget, secures budget estimates, performs budget estimate studies and maintains budget control;
• Collects and compiles data and statistics, prepares organizational workflow and efficiency studies and submits recommendations for the improvement of procedures and solutions of administrative problems;
• Maintains contacts with units within the department, with other city departments, public and private agencies to assists in solving mutual problems, developing improved services and building good will;
• Coordinates compliance with civil service job procedures, appointments, promotions and transfers; Provides guidance and training for new employees in office procedures, routines and methods;
• Monitors departmental programs or projects and recommends adjustments when needed;
• Maintains and updates various departmental records to be used in carrying out the details of a business office;
• Inputs data and information in word processor, personal computer etc.;
• Performs related work as required.

• Thorough knowledge of the principles and practices of office management and personnel management;
• Working knowledge of principles of account keeping and budgets;
• Ability to organize, assign, coordinate and review the work of others;
• Public Relations;
• Ability to understand and interpret written material;
• Ability to get along well with others;
• Ability to present oral comments and opinions clearly and concisely;
• Ability to operate a personal computer in the use of application programs etc.;
• Physical condition commensurate with the demands of the position.

MINIMUM QUALIFICATIONS

Open Competitive