COUNTY OF DOOR Administrative Assistant 2 - Jail Salary in the United States

This position is responsible for various confidential clerical and record keeping functions of the Door County Jail.  Serves as the primary accounts clerk for jail revenues, jail expenses, inmate trust fund and processes billing. Serves as the Door County Jail receptionist and performs duties of answering incoming calls and providing assistance to the public at the Jail Lobby window during normal business hours. Regular attendance and punctuality along with being prepared to commence work at designated work locations, on the assigned or scheduled days and hours is expected.
       1.   Answers the telephone and provides information or refers to appropriate authority,
            provides information and assistance to general public at the Jail.
      2.   Responsible for bi-weekly balancing of cash drawer and bank deposits.
      3.   Receive, process, and distribute inmate funds utilizing the inmate accounting software program.
      4.   Prepare billing reports for contract inmates which require daily, weekly and monthly reviews.
      5.   Process weekly inmate commissary orders, credits and adjustments with vendors.
      6.   Process commissions and proceeds from inmate purchases.
      7.   Monthly reconciliation of inmate trust fund account with assistance of Jail Lieutenant.
      8.   Process Huber laundry revenue funds with assist of assigned Jail staff.
      9.   Prepare detailed revenue reports and submit to the Door County Treasurer.
    10.   Track inmate statistics and prepare reports to federal, state and local agencies.
    11.   Respond to inmate requests for inmate fund transactions.
 
General Job Functions
 

1. Maintenance of and filing of department records.
2. Receive, process and distribute jail division mail.
3. Maintain inventory of office supplies, forms, etc.
4. Receipt monies from the public for inmate trust fund.
5. Conduct prisoner intake procedures which include medical/mental health screenings administering a PBT, pat-down search, fingerprinting, photos, inventory property, receipt money, enter data into records management system, assign clothing/bedding and appropriate housing assignments.
6. Use own judgment in deciding course of action in dealing with routine duties, emergency situations, and overall jail operations.
7. Prepare reports including daily activity logs, visitation logs, intake and release paperwork, commissary records, incident reports, medical/mental health screening forms, etc.
8. Process Huber prisoners in and out of the facility for work release.
9. Carry out duties in conformance with Federal, State, County and City laws and within departmental policies and procedures.

 Training and Experience
 

1. High School diploma or equivalent.
2. Ability to type a minimum of 40 words per minute determined by a standard keyboard test desirable.
3. One (1) to three (3) years clerical office experience with competency in Microsoft applications, including Word, Excel and Outlook.
4. One (1) year accounting experience preferred.
5. Successful completion of Correction Training Officer (CTO) training and evaluation program within one year of hire and obtain Wisconsin State Jail Officer certification.

 
Knowledge, Skills, and Abilities Required

1. Ability to read, comprehend, and communicate, both verbally and in writing as well as effectively administer by written, and verbal communications.
2. Possess good command of spelling, grammar, and sentence structure.
3. Knowledge of practical office procedures and terminology.
4. Possess good organizational skills with the ability to work with limited supervision and make independent decisions concerning matters with established policy and procedures.
5. Ability to draft and prepare a variety of reports, forms, and letters.
6. Capable of processing and maintaining confidential and personal information.
7. Ability to use tack and courtesy in maintaining an effective working relationship with department employees, county supervisors, county officials, and general public.
8. Working knowledge and ability to use a computer and current software programs.
9. Knowledge of laws, regulations, ordinances and departmental policies and procedures which impact duties in jail.
10. Knowledge of current policing jail methods and procedures.
11. Ability to use tact and discretion to optimize safety and control.
12. Ability to react quickly, both mentally and physically, to any situation.
13. Ability to prepare accurate reports.
14. Ability to operate: radio, handcuffs, computer, first aid equipment, copy machine, fax machine, camera, fingerprint equipment, PBT, Taser, SCBA equipment, and other related equipment.

Nearly 100% of time work is performed in a normal office setting with little or no discomfort from temperature, dust or noise. Interacting with other employees, general public, whether walking in or on the telephone may be encountered.
 
Over 75% of work is performed seated at a desk, working on a computer keyboard and/or telephone with about 10% of work performed standing and walking. Over 75% of the work is performed by talking, hearing, and using both far and near vision. Occasional lifting is required up to 10 lbs. (i.e. paper and equipment).
 
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is frequently required to sit and talk or hear. The employee is occasionally required to stand; walk; use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl; and taste or smell.
The employee must occasionally lift and/or move up to 60 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
 
In an effort to provide for continuity of County government and to cope with the problems of the emergency, you may be required to work during a proclaimed state of emergency, consistent with Sec 323.14 Wis. Stats. and County emergency management plans and programs. 
 
The above is intended to describe the general content of the requirements for the performance of this job. It is not to be construed as an exhaustive statement of duties, responsibilities or requirements. They may be subject to change at any time due to reasonable accommodation or other reasons.