Hourly Wage for GENSLER Administrative Assistant Salary in the United States

Your Role

Do you enjoy a fast paced, creative environment surrounded by bright and driven colleagues? Do you approach every challenge with a can-do spirit? Use your passion for service and attention to detail to help the Gensler team bring designs to life. As an Administrative Assistant, you will provide administrative support to the Executive Assistant supporting our Co-CEO.

What You Will Do

• Helps screen incoming calls and maintenance of call logs.
• Builds and maintains excellent client relationships; stays on top of relevant client information. This includes interface with internal partners and executives.
• Extensive calendar and time management; supports the Executive Assistant to ensure Co-CEO's schedule is efficiently maintained and coordinated and  meeting preparation is thorough. Consistently reviews calendar for changes, continually monitors and handles conflicts as directed by the Executive Assistant.
• Coordinates detailed domestic and international travel reservations and oversees that changes or problems are resolved and communicated.
• Prioritizes and manages multiple projects simultaneously and follows through on issues in a timely manner.
• Prepares both routine and confidential correspondence, reports, presentations and other complex documents.
• Ensures CRM database (Salesforce) and Outlook Contacts are up to date and accurate.
• Maintains and coordinates renewals of licenses and continuing education documentation.
• Compiles and submits accurate expense reports as required and reconciles credit card statements monthly.
• Addresses miscellaneous tasks as requested or designated by leadership and Executive Assistant.

Your Qualifications

• Minimum 5 years of experience as an Administrative Assistant supporting Executive-Level Management in a corporate environment; experience in the architecture, design or commercial real estate development/brokerage industries strongly preferred.
• Demonstrates initiative and planning; capable of anticipating a manager's needs and staying "two steps ahead".
• Professional appearance and calm demeanor; capable of consistently maintaining a high level of composure, confidentiality and job focus.
• Excellent verbal and written communication skills.
• Strong problem solving, prioritizing, organizational and time management skills.
• Ability to work independently with minimal guidance.
• Proven attention to detail, with excellent organizational and technical skills
• Must be able to determine priorities, take ownership of tasks, and exhibit a high level of initiative and follow-through
• Established success working on multiple tasks/projects as the same time
• Excellent communication and relationship management skills
• Ability to interact professionally with all levels of the firm, clients, and subcontractors
• Must be able to work overtime on an as-needed basis
• **Strong proficiency with Microsoft Office suite including Word, Excel, and PowerPoint; proficiency with InDesign, Illustrator and/or Photoshop preferred.

Life at Gensler

At Gensler, we are as committed to enjoying life as we are to delivering best-in-class design. From curated art exhibits to internal design competitions to “Well-being Week,” our offices reflect our people’s diverse interests.

We encourage every person at Gensler to lead a healthy and balanced life. Our comprehensive benefits include medical, dental, vision, disability, wellness programs, flex spending, paid holidays, and paid time off. We also offer a 401k, profit sharing, employee stock ownership, and twice annual bonus opportunities.

As part of the firm’s commitment to licensure and professional development, Gensler offers reimbursement for certain professional licenses and associated renewals and exam fees. In addition, we reimburse tuition for certain eligible programs or classes. We view our professional development programs as strategic investments in our future.

Gensler is proud to be an equal opportunity workplace and is an affirmative action employer. All aspects of employment decisions will be based on merit, competence, performance, and business needs. We do not discriminate on the bases of any status protected under federal, state, or local law. If you need assistance or an accommodation due to a disability you may contact us here . We celebrate diversity and are committed to creating an inclusive environment for our colleagues.