GODDARD RIVERSIDE COMMUNITY CENTER Administrative Assistant, Baxter Safe Haven Salary in the United States

Description

Intro/Program Description: The Baxter Safe Haven is a transitional housing residence for homeless adults, many with mental illness. On-site services include case management, housing readiness entitlement assistance, medical and psychiatric care, substance abuse counseling, a meals program, 24 hour/7 day per week front desk security, and group activities.

Purpose of Position: To provide administrative support to the Program Director, office, and staff.

Schedule: Monday through Friday - 9:00am to 5:00pm 

Role, Responsibilities & Essential Duties

• Assist Program Director in all aspects of office functioning
• Manage the phone system and help direct phone calls and messages to appropriate staff
• Greet clients and visitors and direct them to appropriate staff person
• Manage the traffic of the office during high traffic/service times
• Organize all documentation, forms and vital resource information for case management staff
• File, organize and track client charts, incident reports and other forms as needed
• Track Petty Cash receipts and submit monthly Petty Cash reports
• Track, code and submit all monthly invoices into the online Intacct financial system
• Track organize and order office and program supplies and PPE
• Create appointment slips for onsite medical and psychiatric treatment teams
• Organize and track the daily office supplies
• Track and organize all office paperwork to determine what should be kept onsite or shredded
• Track monthly levels of service provided in AWARDS
• Assist Program Director in the creation and submission of monthly funder reports
• Assist Building Manager with updating tenant records

Qualifications/Educational Requirements

• High School Diploma or GED required, Associate’s Degree preferred

Skills, Knowledge and Abilities

• Prior work experience with homeless/ mentally ill individuals is helpful
• Computer Literate
• Highly organized
• Strong communication skills
• Detail orientated and systems savvy
• Compassionate and personable
• Team-orientated

Computer Skills: To perform this job successfully, an individual should be:

• Proficient in Microsoft Office programs including Excel, Word, Power Point etc.
• Able to use or learn multiple data bases including AWARDS and Intacct

Physical Requirements

• Moderate computer work
• Occasional lifting of up to 30 lbs
• Walking to visit clients

Work Environment

• Indoor office