SELECT MEDICAL Administrative Assistant- Baylor Scott and White Institute for Rehabilitation - Neuro Transitional Center Salary in the United States

Baylor Scott & White Institute for Rehabilitation

Dallas, TX

Administrative Assitant

Baylor Scott & White Institute for Rehabilitation, a joint venture between Baylor Scott & White Health and Select Medical, carries a well-known reputation for patient care and exceptional quality outcomes. We serve all people through exemplary healthcare, education, research and community service. Since opening in 1981, our flagship inpatient rehab hospital in Dallas has received repeated recognition by U.S. News & World Report as one of the best rehab hospitals in the nation.  All of our inpatient hospitals are accredited by The Joint Commission, including specialty accreditation for our stroke rehab programs. And for five consecutive years we have been recognized as a “Best Place to Work” by the Dallas Business Journal.

With the combined expertise of our joint venture partners, Baylor Scott & White Rehabilitation has become one of the most recognized and largest rehabilitation providers in the nation. We have continuously grown in size, scope and excellence across North Texas, and in the summer of 2018 our footprint has expanded to include new partners in Central Texas. With this expansion, we have more than 2,300 talented, caring and compassionate team members working in the following environments:

• 4 inpatient rehab hospitals (free-standing)
• 2 inpatient rehab units in Baylor Scott & White Health acute hospitals
• 9 acute therapy units in Baylor Scott & White Health acute hospitals
• 87 outpatient therapy locations (and growing)
• A home health division covering all of North Texas

Administrative assist to assist in a variety of tasks to help the Neuro Transitional Center function more efficiently and effectively.

Employees in this position will:

1. Performs a wide variety of word processing tasks in order to prepare correspondence, memoranda,
reports, and so forth, which are often confidential in nature, and may require taking and
transcribing shorthand and/or Dictaphone dictation. Compose correspondence which does not
require a dictated reply.
2. Prepare or assists in preparing various administrative reports, analyses, budget reconciliations,
personnel documents, schedules, etc.; gathers data from a variety of sources to be used as input
into assigned reports, performs complex computations, and drafts special reports/analyses for
supervisor’s review.
3. Receives and screens visitors and telephone calls, ascertains callers’ needs and tactfully refers caller
to appropriate person. Takes and relays messages for supervisor, responds to inquiries concerning
general administrative activities and operations, and refers complex and/or sensitive inquiries to the
supervisor or other appropriate individual.
4. Arranges meetings, conferences, schedules interviews and appointments; completes travel
arrangements; responsible for Supervisor’s expense/reimbursement reports and maintains
Supervisor’s business calendar.
5. Opens, sorts, and distributes mail. Reads incoming correspondence, reports, memoranda, etc.,
handles routine items, and forwards remaining materials to supervisor or other appropriate
individuals along with the necessary background information.
6. Establishes, maintains and reviews record-keeping and filing systems, classifies, sorts and files
correspondence, articles, records, and other documents.
7. Reviews correspondence, memoranda, and reports prepared by others for Supervisor’s signature to
check format, typographical accuracy; ensures that all the necessary background information is
attached.
8. Engages in contacts with persons influential to the Hospital; schedules meetings and exchanges
information that require a high degree of poise and tact.
9. Maintains regular contact with all levels of management within the Hospital gathering data, relaying
and redirecting messages, obtaining information, and so forth.
10. Attends meetings, takes, transcribes, and distributes minutes to appropriate personnel.
11. Requisitions regularly used office supplies.
12. Performs a wide variety of special projects, as requested, which relate to job responsibilities of immediate Supervisor and functional area.

Minimum Skills, Knowledge & Abilities (including licensure, certification and other job-related credentials)

1. High level of proficiency in Microsoft Office.
2. Require 3 years of experience in support of executive or multiple managers.
3. Exceptional customer service.
4. Hospital and/or healthcare experience preferred.

Select Medical is an equal opportunity employer committed to dealing with employees in a nondiscriminatory manner and based on job-related qualifications and abilities. The Company will recruit, hire, train, and promote all persons without regard to race, color, sex, religion, national origin, veteran status, age (40 and over), marital status, disability or history of disability (except where physical or mental abilities are a bona fide occupational qualification) or any other protected status.