Records Management Specialist Salary in the United States

How much does a Records Management Specialist make in the United States?

As of August 01, 2026, the average salary for a Records Management Specialist in the United States is $40,322 per year, which breaks down to an hourly rate of $19.

However, a Records Management Specialist's salary can vary significantly. Here’s a look at the typical salary range:

  • Top Earners (90th percentile): $47,792
  • Majority Range (25th-75th percentile): $35,975 to $44,232
  • Entry-Level (10th percentile): $32,017
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View as table View as graph 25% $35,975 10% $32,017 90% $47,792 75% $44,232 $40,322 50%(Median) Didn’t find job title? Click

Records Management Specialist Salaries by Percentile

Annual
Salary
Monthly
Pay
Weekly
Pay
Hourly
Wage
75th Percentile $44,232 $3,686 $851 $21
Average $40,322 $3,360 $775 $19
25th Percentile $35,975 $2,998 $692 $17
Check out Records Management Specialist Job Openings in the United States
Medical Records Data Entry Specialist

Visa Boards - Columbus, OH

Health Information Management Specialist

Equitas Health, Inc. - Columbus, OH

Utilization Management Specialist

ST VINCENT FAMILY SERVICES - Columbus, OH

Project Management Specialist II

AA2IT - Columbus, OH

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Key Factors That Influence Records Management Specialist Salaries

A Records Management Specialist's salary isn't a fixed number. It's shaped by several important factors. Below, we'll explore how your years of experience, geographic location, education and company size can directly affect your earning potential.

How Experience Level Affects Records Management Specialist Salaries?

Experience is a primary driver of a Records Management Specialist's salary. As you build your skills and take on more complex tasks, your compensation generally increases. Here’s how the average salary grows at different career stages:

  • Entry-Level (less than 1 year): $41,227
  • Early Career (1-2 years): $54,002
  • Mid-Level (2-4 years): $62,611
  • Senior-Level (5-8 years): $82,172
  • Expert (over 8 years): $97,578
Levels Salary
Records M... Level Records Management Specialist$41,227
HR Operat... Level Records Management Specialist$54,002
HR Operat... Level Records Management Specialist$62,611
HR Operat... Level Records Management Specialist$82,172
HR Operat... Level Records Management Specialist$97,578
$41,227 0 yr
$54,002 < 2 yrs
$62,611 2-4 yrs
$82,172 5-8 yrs
$97,578 > 8 yrs
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What Am I Worth?

Top Paying Cities for Records Management Specialists

Salaries can also vary between different cities. Major metropolitan areas or cities with a high demand for technicians often offer more competitive pay. Here are a few examples of average annual salaries in different U.S. cities:

  • San Jose: $50,858
  • San Francisco: $50,301
  • Oakland: $49,241

What Skills Can Increase a Records Management Specialist's Salary?

Demanded Skills for the Role:

  • Customer Service (Mentioned in 4.98% Job Postings): Customer service is the provision of service to customers before, during and after a purchase. The perception of success of such interactions is dependent on employees "who can adjust themselves to the personality of the guest". Customer service concerns the priority an organization assigns to customer service relative to components such as product innovation and pricing. In this sense, an organization that values good customer service may spend more money in training employees than the average organization or may proactively interview customers for feedback. From the point of view of an overall sales process engineering effort, customer service plays an important role in an organization's ability to generate income and revenue. From that perspective, customer service should be included as part of an overall approach to systematic improvement. One good customer service experience can change the entire perception a customer holds towards the organization.
  • Talent Acquisition (Mentioned in 1.93% Job Postings): Talent acquisition is the process of identifying organizational staffing needs, recruiting qualified candidates and selecting the candidates best suited for the available positions.
  • Employment Law (Mentioned in 1.63% Job Postings): Applying the knowledge of employment law to regulate relationships between employers and employees.
See More Skills
Skills Demand Percentage
Customer Service 4.98%
Talent Acquisition 1.93%
Employment Law 1.63%
What skills can make your compensation higher?
Mastering certain specialized skills can lead to a significant increase in pay. Here are examples of skills and the potential impact they can have on a Records Management Specialist's salary.
  • Employee Engagement: Can increase your salary by up to 26%.
  • Employment Law: Can increase your salary by up to 17%.
  • Interviewing: Can increase your salary by up to 15%.
Skill Salary Salary % Increase
Employee Engagement
$50,805
26%
Employment Law
$47,177
17%
Interviewing
$46,370
15%
Talent Acquisition
$46,370
15%
Leadership
$45,967
14%
Coaching
$45,160
12%
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Records Management Specialist Salary by Industry: Top Paying Sectors

For Records Management Specialist roles, the industry you choose can affect earning potential by as much as 45% (the gap between the highest and lowest paying industries). Data shows that the Internet and Pharmaceuticals sectors offer the strongest compensation, at 20% above the average. In contrast, Records Management Specialist positions in Edu., Gov't. & Nonprofit or Hospitality & Leisure typically offer lower base pay, as these industries often view Records Management Specialist as a support function rather than a direct revenue driver.

The top paying industries for a Records Management Specialist

Industry Sector Average Annual Salary Average Hourly Rate Pay vs.Avg
Internet$48,386$23.020%
Pharmaceuticals$48,386$23.020%
Aerospace & Defense$46,370$22.015%
Biotechnology$44,354$21.010%
Energy & Utilities$44,354$21.010%

How Education impacts a Records Management Specialist's Salary?

Your level of education can impact your salary potential. While many Records Management Specialists enter the field with a High School Diploma or Technical Certificate degree, higher education can lead to more specialized and higher-paying roles.

According to our 100% employer-reported salary data, the median salary for a Records Management Specialist with a High School Diploma or Technical Certificate is between $44,899 and $48,218).

Records Management Specialist Salaries by Degree Level

Typical Education for Records Management Specialist
Degree Level % of user with this level of education
No Diploma 1.6%
High School 39.3%
Associates 8.2%
Bachelors 45.9%
Masters 3.3%
Doctorate 1.6%
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Records Management Specialist Salary: Hourly Rate, Weekly Pay, and Monthly Pay

Understanding how a Records Management Specialist's annual salary breaks down can help with budgeting. Below, you can see the average hourly rate, weekly pay, and monthly pay for this role. Use the buttons to switch between different pay periods.

Last Updated on August 01, 2026

Salary Trends for Records Management Specialist

Salaries for a Records Management Specialist can change over time, reflecting shifts in market demand and the overall economy. The median salary decreased from $44,148 in 2023 to around $43,423 in 2025, reflecting changes in demand, location, experience, and the wider economy. For a detailed analysis of Records Management Specialist salary trends, .

Average Annual Salary of Records Management Specialist Over Time

2022
$???
2023
$44,148
2024
$43,946
2025
$43,423
2026
$???
2027
$???
Year Average Annual Salary
2022
View More
2023 $44,148
2024 $43,946
2025 $43,423
2026
View More
2027
View More

Most common benefits for Records Management Specialist

Social Security
401(k)
Disability
Healthcare
Pension
Time Off (days)
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Common company salaries for Records Management Specialist

Here are companies hiring for Records Management Specialist and their salaries, click below for more details.

Find Your Next Records Management Specialist Job

Ready to take the next step in your career? Browse thousands of current Records Management Specialist job openings on our job board. Use the search bar below to find your perfect match.

United States
  • Ohio State University

    Columbus, OH

    Ohio State University | Columbus, OH

    Clinical Finance Case Management Specialist 1. The Medication Assistance Program Coordinator (MAPC) functions as an integral member of the health care team... more

    4 Days Ago

  • Nationwide

    Columbus, OH

    Nationwide | Columbus, OH

    Property And Casualty Claims SpecialistIf you're passionate about helping people protect what matters most to them, as well as innovating and simplifying p... more

    5 Days Ago

  • Chase

    Columbus, OH

    Chase | Columbus, OH

    Investment Specialist AssociateAs an Investment Specialist Associate in the J.P. Morgan Alternative Asset Management team within Global Alternatives Invest... more

    5 Days Ago

  • JPMorgan Chase

    Columbus, OH

    JPMorgan Chase | Columbus, OH

    Model Portfolio Specialist. JPMorgan Asset Management is a global leader in investment management, dedicated to delivering exceptional client service and i... more

    5 Days Ago

  • Confidential

    Columbus, OH

    Confidential | Columbus, OH

    Associate Vice President, Internal Communications. About the Company. National consulting & advisory services firm focused on the healthcare industry. Indu... more

    14 Days Ago

  • Confidential

    Columbus, OH

    Confidential | Columbus, OH

    Vice President, Payments Engineering. About the Company. Globally-recognized provider of corporate payment solutions. Industry. Financial Services. Type. P... more

    21 Days Ago

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FAQ about Records Management Specialist

1. What industry pays the highest salary for Records Management Specialist?

The Internet industry offers the highest average compensation for Records Management Specialist roles, with salaries approximately 20% above the market median.

Where Does Our Salary Data Come From?

Salary.com provides salary estimates, histograms, trends, and comparisons using data from employer job postings and third-party sources.

We offer detailed salary information across multiple percentiles for your reference. (Click here to learn Why the Salary Midpoint Formula Is Crucial for Achieving Pay Equity.)

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