Job Posting for DOC Taylorville Account Technician I Vouchering at State of Illinois

Agency : Department of Corrections
Closing Date/Time: 11:59 pm, 04/04/2024
Salary: Anticipated Starting Salary $3,966 a month; CBA Applies; Full Range $3,966 - $5,484 a month
Job Type: Salaried
County: Christian
Number of Vacancies: 1
Plan/BU: RC014

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

While not required, a Resume/Curriculum Vitae (CV) is recommended. When applicable, titles that require specific coursework, professional license or certification will include a notation requesting the appropriate document(s) be uploaded in the Additional Documents section of your application. Failure to upload requested transcripts, license and/or proof of certification when specified may result in ineligibility. Please note that the Department of Corrections must verify proof of higher education for any degree earned (if applicable) regardless of vacancy title before any offer can be extended.

Posting Identification Number 36192

Taylorville Correctional Center is seeking a highly motivated, detailed oriented person to serve as Account Technician I in the Business Office. This person will be responsible for maintaining accurate records, processing vendor invoices, posting receipts, serves as facility cashier, maintaining facility inventory control including receiving/issuing inventory reports and processing requests to surplus/recycle/dispose of inventory, as well as assist facility payroll and trust funds staff. We are an equal opportunity employer and encourage all qualified applicants to apply.

Essential Function 1

Carefully checks vendor invoices against the appropriate receiving reports examining invoice for billing errors corrects vendor invoices when necessary
1. records data on vendor invoices, assigning correct purchase order line item to the item off invoice and enters these forms into logging system and Systems Applications Products (SAP) as required.
2. Periodically and routinely analyzes Systems Applications Products (SAP) and reports, Enterprise Resource Planning Software (ERP), Statewide Accounting Management System (SAMS) and AssetWorks reports, checking for errors or problems and reconciles records as needed.

Essential Function 2

Processes vouchers.
1. Assigns required voucher numbers for vouchers from log.
2. Audits vouchers for errors and other information and makes corrections or notifies appropriate staff of required corrections if necessary.
3. Enters vouchers in SAP/ERP and equipment purchases in AssetWorks/Inventory System.
4. Enters/processes items for inventory, including receipts/issues/equpiment transfers, etc.

Essential Function 3

Serves as facility cashier.
1. Records and prepares receipts for cash receipts for all facility funds.
2. Prepares deposit slips and places deposits in locking bank deposit bags for daily deposit.
3. Distributes receipts and copies of recipts to appropriate staff.
4. Reconciles accounts with cash boxes and outgoing MSRs.

Essential Function 4

Provides backup and assistance to Account Technician I Payroll and Account Technicians Locally Held Funds and Trust Funds as required.

Essential Function 5

Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications 1

Requires knowledge, skill, and metnal development to two (2) years of college AND completion of an approved training course OR three (3) years of related clerical bookkeeping experience.

Minimum Qualifications 2

Qualifying state employees in the employee Upward Mobility Program, may complete combinations of specific proficiency tests and training programs leading to a certificate of proficiency in lieu of the stated requirements for this classification.

Preferred Qualifications 1

Prefers at least two (2) years of experience maintaining accounting records.

Preferred Qualifications 2

Prefers at least two (2) years of experience processing receiving reports, vendor invoicing and obligating documents.

Preferred Qualifications 3

Prefers at least two (2) years of experience with System Applications Products (SAP) and Statewide Accounting Management System (SAMS) or similar accounting management systems.

Preferred Qualifications 4

Prefers at least two (2) years of experience working with Microsoft Office Suite or similar programs.

Preferred Qualifications 5

Prefers at least two (2) years of experience maintaining inventory control and working in an inventory control system software such as AssetWorks.

Preferred Qualifications 6

prefers at least two (2) years of experience working with the laws, rules and regulations relating to basic state governmental accounting procedures and/or non-state accounting procedures.

Employment Condition 1

Requires ability to pass the IDOC/IDJJ background check.

Employment Condition 2

Requires ability to pass a drug screen. The use of unauthorized drugs by an employee, regardless of the positions held, is prohibited.

Employment Condition 3

Applicants are required to abide by all vaccine and/or other medical standards as set out by the employer.

About the Agency

The Illinois Department of Corrections is a multicultural agency deeply committed to ensuring diversity, equity, and inclusion. This commitment is at the forefront of our operations, hiring, policies and procedures, and training. We recognize the benefit of workplace empowerment, the importance of diversity and fully support an environment where ALL employees are treated fairly, respectfully, and have equal access to opportunities and resources necessary to thrive and contribute to the agency’s success. IDOC genuinely values the differences of individuals in our custody and is committed to ensuring a healthy living environment where they feel valued, respected, and included.

Through our commitment to Diversity, Equity, and Inclusion (DEI), we shall establish and uphold agency policies and practices conducive to eliminating all forms of exclusion including, but not limited to, racism, ageism, ableism, sexism, discrimination based on sexual orientation and gender, and religious oppression.

The IDOC team works to serve justice in Illinois and increase public safety by promoting positive change in behavior of individuals in custody, operating successful reentry programs, and reducing victimization.

Employees enjoy excellent benefits, including health, vision, and dental insurance; retirement plan and deferred compensation; state holidays and other benefit time off, and pre-tax benefit programs. The department also offers extensive training and career advancement opportunities.

The Illinois Department of Corrections is proud to be an Equal Opportunity Employer.

Work Hours: See Below:

7:00 am - 3:00 pm, Monday through Friday
Work Location: Taylorville Correctional Center, 1144 Il Route 29, Taylorville, Illinois, 62568
Agency Contact:

Kristine Hunt

Email: Kristine.Hunt2@illinois.gov

Posting Group: Fiscal, Finance & Procurement; Public Safety

This title is within the Upward Mobility Program. General Program information can be found by clicking on the Upward Mobility Program link or for specific title information at UMP Title Descriptions. There are three categories of UMP titles: 1) certificate titles which require passing a written proficiency exam; 2) credential titles which require the possession of a specified college degree and/or licensure; and 3) dual titles for which a certificate may be earned by following either the certificate or credential pathway.

This position DOES NOT contain “Specialized Skills” (as that term is used in CBAs).

APPLICATION INSTRUCTIONS

Use the “Apply” button at the top right or bottom right of this posting to begin the application process.

If you are not already signed in, you will be prompted to do so.

State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon.

Non-State employees should log in on the using the “View Profile” link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.

If you have questions about how to apply, please see the following resources:

State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid

Non-State employees: on Illinois.jobs2web.com – click “Application Procedures” in the footer of every page of the website.

The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:

donotreply@SIL-P1.ns2cloud.com
systems@SIL-P1.ns2cloud.com

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DOC Taylorville Account Technician I Vouchering