Supports office administrative functions and processes with assistance, backup, and coordination duties.
Assists with planning and coordinating office-wide processes such as facilities maintenance, space planning, moves, equipment installations, and other events or projects with internal and external stakeholders. Monitors inventory and places orders for office equipment, supplies, or provisions. Processes mail, invoices, employee expense reports, reimbursements, and petty cash. Tracks time reports, attendance or time cards. May act as backup for receptionist, phone coverage, or assist HR activities such as employee onboarding, interview coordination, training initiatives, and other special projects. May be responsible for performing company database or system administration tasks, including data input, reporting, user support, and upgrades. Addresses routine day-to-day problems or coordinates with stakeholders to obtain solutions.
Job Title | Job Description | |
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1 | Lawyer I | The Lawyer I provides legal advice to an organization, prepares resolutions, reports, guidelines and participates in major legal actions. Reviews contracts involving leases, licenses, purchases, sales, insurance, etc., and reviews drafts of various agreements and documents. Being a Lawyer I participates in Legal department initiatives such as template agreement development and recommends to senior management on how to respond to legal issues or proposed changes in laws and regulations. Works closely with other departments to foresee and protect company against legal risks. In addition, Lawyer I requires a Juris Doctor degree from an accredited law school and may require admittance to a state bar. Typically reports to a manager or head of a unit/department. Being a Lawyer I work is closely managed. Works on projects/matters of limited complexity in a support role. Working as a Lawyer I typically requires 0-2 years of related experience. |
2 | Entry Machinist | The Entry Machinist assembles parts into sub-units or complete units. Assembles, repairs, and fabricates metal parts by operating mechanical equipment. Being an Entry Machinist takes measurements of material and selects appropriate machine for the process. Uses blueprints and design sketches to ensure the proper dimensions and tolerance levels of the finished product. In addition, Entry Machinist typically requires a high school diploma or its equivalent. Typically reports to a supervisor or manager. Being an Entry Machinist possesses a moderate understanding of general aspects of the job. Works under the close direction of senior personnel in the functional area. May require 0-1 year of general work experience. |
3 | Office Operations Manager | The Office Operations Manager develops and implements procedures and policies for all administrative activities. Oversees and manages the daily activities of office staff to ensure efficient operations, service delivery and expense control. Being an Office Operations Manager oversees the selection of vendors and the purchase of office equipment and supplies. Typically manages record-keeping, document preparation, mail distribution, reception, bill or invoice processing, maintenance services, technical support, project coordination/scheduling, and other related internal operations. In addition, Office Operations Manager coordinates resources to troubleshoot, determine the best solutions, and solve problems. Tracks and analyzes operational costs and monitors budget. Recruits, trains, and coaches office staff to achieve optimal performance. May require a bachelor's degree. Typically reports to a head of a unit/department. The Office Operations Manager supervises a group of primarily para-professional level staffs. May also be a level above a supervisor within high volume administrative/ production environments. Makes day-to-day decisions within or for a group/small department. Has some authority for personnel actions. Working as an Office Operations Manager typically requires 3-5 years experience in the related area as an individual contributor. Thorough knowledge of functional area and department processes. |
4 | Administrative Services - Clerical - Entry | The Administrative Services - Clerical - Entry gathers, compiles, and verifies information and performs data entry. Performs clerical tasks such as answering telephones, handling mail, operating office equipment and maintaining office supplies. Being an Administrative Services - Clerical - Entry typically reports to a supervisor or manager. Typically requires a high school diploma or its equivalent. Being an Administrative Services - Clerical - Entry possesses a moderate understanding of general aspects of the job. Works under the close direction of senior personnel in the functional area. May require 0-1 year of general work experience. |
5 | Entry Sales Analyst | The Entry Sales Analyst researches and evaluates current economic conditions that may affect the organization's ability to sell its products or services in the marketplace. Prepares sales forecasts and collects and analyzes data to evaluate current sales goals. Being an Entry Sales Analyst recommends changes to current sales techniques, procedures or promotional efforts based on market research and new trends. Assists in the development of sales quotas and forecasts for the sales team. In addition, Entry Sales Analyst requires a bachelor's degree. Typically reports to a supervisor or manager. Working as an Entry Sales Analyst typically requires 0-2 years of related experience. Works on projects/matters of limited complexity in a support role. Work is closely managed. |
Skills | Proficiency Level |
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Knowledge of Organization | Level 1 |
Innovation | Level 1 |
Attention to Detail | Level 2 |