Sample Job Description for Office Operations Professional I
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Office Operations Professional I Job Overview
Office Operations Professional I Job Description Sample
Performs and oversees various administrative functions and processes and acts as the organization's point person for outside vendors and service providers.
JOB LEVEL
P01
EDUCATION/DEGREE
Bachelor's Degree
REPORTS TO
Supervisor or Manager
Salary Range
BASE 50%
$60,400
TOTAL 50%
$61,500
Job Responsibilities for Office Operations Professional I
Plans and coordinates office-wide facilities maintenance, space planning, moves, equipment installations, and other events or projects with internal and external stakeholders. Monitors inventory and places orders for office equipment, supplies, or provisions. Manages or administers accounting processes including budgeting, invoice processing, employee expense reports, reimbursements, petty cash, and time tracking. May support HR activities or initiatives with employee onboarding and interview coordination, and training. Performs company database or system administration tasks, including data input, reporting, user support, and upgrades. Resolves day-to-day problems and coordinates with stakeholders to obtain solutions.
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| Job Title | Job Description | |
|---|---|---|
| 1 | Associate Buyer | The Associate Buyer qualifies vendors, evaluates bids, and negotiates prices and terms for purchased goods and services. Assists in purchasing materials, supplies and services at the most favorable terms for the organization. Being an Associate Buyer may require a bachelor's degree or its equivalent. Tracks purchases, monitors vendor quality, and maintains a current database of vendor information. In addition, Associate Buyer typically reports to a supervisor or manager. Being an Associate Buyer works on projects/matters of limited complexity in a support role. Work is closely managed. Working as an Associate Buyer typically requires 0-2 years of related experience. |
| 2 | Lawyer I | The Lawyer I provides legal advice to an organization, prepares resolutions, reports, guidelines and participates in major legal actions. Reviews contracts involving leases, licenses, purchases, sales, insurance, etc., and reviews drafts of various agreements and documents. Being a Lawyer I participates in Legal department initiatives such as template agreement development and recommends to senior management on how to respond to legal issues or proposed changes in laws and regulations. Works closely with other departments to foresee and protect company against legal risks. In addition, Lawyer I requires a Juris Doctor degree from an accredited law school and may require admittance to a state bar. Typically reports to a manager or head of a unit/department. Being a Lawyer I work is closely managed. Works on projects/matters of limited complexity in a support role. Working as a Lawyer I typically requires 0-2 years of related experience. |
| 3 | Entry Employment Representative | The Entry Employment Representative contacts potential candidates and confirms interview schedules. Assists in the recruitment of potential employees via recruiting website, employee referrals, on-site recruiting and other sources. Being an Entry Employment Representative performs exit interviews and processes change of employee status. Makes offers and conducts orientation for new employees. In addition, Entry Employment Representative may require an associate's degree of human resources. Typically reports to a supervisor or manager. Being an Entry Employment Representative works on projects/matters of limited complexity in a support role. Work is closely managed. Working as an Entry Employment Representative typically requires 0-2 years of related experience. |
| 4 | Entry Machinist | The Entry Machinist assembles parts into sub-units or complete units. Assembles, repairs, and fabricates metal parts by operating mechanical equipment. Being an Entry Machinist takes measurements of material and selects appropriate machine for the process. Uses blueprints and design sketches to ensure the proper dimensions and tolerance levels of the finished product. In addition, Entry Machinist typically requires a high school diploma or its equivalent. Typically reports to a supervisor or manager. Being an Entry Machinist possesses a moderate understanding of general aspects of the job. Works under the close direction of senior personnel in the functional area. May require 0-1 year of general work experience. |
| 5 | Office Operations Manager | The Office Operations Manager develops and implements procedures and policies for all administrative activities. Oversees and manages the daily activities of office staff to ensure efficient operations, service delivery and expense control. Being an Office Operations Manager oversees the selection of vendors and the purchase of office equipment and supplies. Typically manages record-keeping, document preparation, mail distribution, reception, bill or invoice processing, maintenance services, technical support, project coordination/scheduling, and other related internal operations. In addition, Office Operations Manager coordinates resources to troubleshoot, determine the best solutions, and solve problems. Tracks and analyzes operational costs and monitors budget. Recruits, trains, and coaches office staff to achieve optimal performance. May require a bachelor's degree. Typically reports to a head of a unit/department. The Office Operations Manager supervises a group of primarily para-professional level staffs. May also be a level above a supervisor within high volume administrative/ production environments. Makes day-to-day decisions within or for a group/small department. Has some authority for personnel actions. Working as an Office Operations Manager typically requires 3-5 years experience in the related area as an individual contributor. Thorough knowledge of functional area and department processes. |
Office Operations Professional I Skills & Proficiency Level
| Skills | Proficiency Level |
|---|---|
| Attention to Detail | Level 3 |
| Followership | Level 2 |
| Effective Communication | Level 2 |
