Executive Meetings Manager jobs in the United States

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Meetings Manager, AAEM
  • Executive Director, Inc.
  • Milwaukee, WI FULL_TIME
  • Meetings Manager
     
    CLIENT ASSOCIATION: American Academy of Emergency Medicine, AAEM
    POSITION(S) REPORTS TO: Executive Director
    POSITION(S) THAT REPORT TO YOU: NONE
    EXEMPT/NON-EXEMPT EMPLOYEE STATUS: Exempt (Minimum of 37.5 hours per week)

    GENERAL SUMMARY
    The Meeting and Administrative responsibilities include, but are not limited to, registration management; live and virtual meeting logistics and operations; site selection; hotel room block management and reporting; management of affiliate event logistics; and serving as staff liaison to committees, sections, interest groups and chapter division as assigned.

    POSITION RESPONSIBILITIES (Minimum 37.5 hours/week)
    • Develop and oversee progress of operational plans, timelines, and contract and supply management for the Scientific Assembly and other programs as needed.
    • Manage RFP’s, contractual arrangements for department functions including but not limited to: convention centers, hotels, media suppliers, conference general service company/decorators, housing bureaus, audio visual, production, caterers, venues, registration, and transportation. Management and oversight of these contacts will include development and negotiations of product/service contracts, providing feedback about current level of product/service performance, and ensuring the work completed is according to standards of expectations for the Scientific Assembly and other programs as needed.
    • Manage, coordinate, and implement all aspects of the registration process from system set up, form processing, payment collection, reporting, coordinating registration materials for packet creation, badge printing, bag inserts, etc. and post-reconciliation for Scientific Assembly, MEMC and other educational programs as needed.
    • Manage the development of staff operations schedules and operations manuals for the Scientific Assembly.
    • Manage ship-out for the Scientific Assembly and other programs as needed.
    • Assist Executive Director in the budget development and monitoring of the Scientific Assembly as well as provide appropriate tracking and trending reports.
    • Manage the meeting supply inventory.
    • Maintain professional and high-functioning relationships with service providers including: venue staff, convention bureaus, decorators, caterers, housing vendors, a/v equipment vendors, production companies, and other vendors and service providers that support meeting planning efforts
    • Work with assigned AAEM Committees as a Staff Liaison, to include scheduling of regular calls/meetings, preparation of agendas and minutes, and general communication;
    • Develop, maintain, and provide regular status updates on project timelines.
    • All other responsibilities as assigned.

    EDUCATION/EXPERIENCE REQUIRED
    • Education - Bachelor’s Degree preferred
    • Qualifications - Excellent organizational, verbal and written communication skills required. Word processing and spreadsheet skills in MS Office environment essential. Professional demeanor and attention to detail necessary including the ability to manage multiple projects simultaneously.

    OTHER REQUIREMENTS
    • Travel 2-4 weeks per year
    • Some evening and weekend work as needed
    • Occasional lifting, up to 50 pounds
     
     
    *This position is located in downtown Milwaukee, WI and a minimum of two days onsite in the office (including Wednesday as an all-staff-in-office day) are a requirement of the role.
     
    *Please apply to the role that best aligns to your experience and qualifications.  We’ll discuss your interests and possible opportunities during an initial phone interview. (No need to apply to multiple opportunities.)

     

  • 30 Days Ago

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Executive Meetings Manager
  • OCI Hospitality
  • Duncanville, TX FULL_TIME
  • Job Summary The Executive Meetings Manager serves as the primary point of contact for all small meetings and events. The Executive Meetings Manager assesses and conceptualizes clients' needs and desir...
  • Just Posted

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Executive Meetings Manager
  • Le Meridien Philadelphia
  • Philadelphia, PA FULL_TIME
  • Overview Opportunity: Executive Meetings Manager Plan, solicit, book and coordinate small group meetings and room sales to meet and exceed revenue goals. Potential Career Path Group Sales Manager – Di...
  • 1 Day Ago

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Executive Meetings Manager
  • Visit Seattle
  • Seattle, WA FULL_TIME
  • EXECUTIVE MEETINGS MANAGER What’s Extraordinary About this Job Visit Seattle is now hiring a Seattle-based Executive Meetings Manager (EMM) to join our team of dedicated, service-oriented professional...
  • 1 Month Ago

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Executive Meetings Manager
  • Virgin Hotels Central Services LLC
  • Nashville, TN OTHER
  • Who we are:We love what we do and what we do is important! We believe that everyone should leave feeling better – this means not just our guests, but also our teammates. Everyone should go home feelin...
  • 1 Month Ago

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Executive Meetings Manager OEM/HM
  • Crestline Hotels and Resorts
  • Los Angeles, CA FULL_TIME
  • Overview: The Executive Meeting Manager is responsible for discussing and coordinating all details of an event with the client and communicates this information through respective hotel department hea...
  • 1 Month Ago

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Chief Executive Officer
  • ActionCOACH Mid-Atlantic
  • McLean, VA
  • Build and Lead our newest Business Coaching Firm in the Northern Virginia and DC area. You will grow businesses, build a...
  • 4/21/2024 12:00:00 AM

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President and Chief Executive Officer
  • Korn Ferry Executive Search
  • Washington, DC
  • Position President and Chief Executive Officer Company National Association of ACOs (NAACOS) Location Washington, D.C. R...
  • 4/21/2024 12:00:00 AM

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Chief Executive Officer
  • Pe Gi Solutions
  • Silver Spring, MD
  • At PE GI Solutions, we foster an environment of contribution, creativity and risk-taking. We strive to unleash the poten...
  • 4/21/2024 12:00:00 AM

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Chief Executive Officer
  • Healthwell Foundation
  • Germantown, MD
  • About HealthWell Foundation The HealthWell Foundation is a leading independent non-profit dedicated to improving access ...
  • 4/21/2024 12:00:00 AM

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Chief Executive Officer (CEO)
  • Eco Careers Ltd.
  • Washington, DC
  • Join to apply for the Chief Executive Officer (CEO) role at ecocareers6 days ago Be among the first 25 applicantsJoin to...
  • 4/21/2024 12:00:00 AM

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Chief Executive Officer
  • PE GI Solutions
  • Silver Spring, MD
  • At PE GI Solutions, we foster an environment of contribution, creativity and risk-taking. We strive to unleash the poten...
  • 4/17/2024 12:00:00 AM

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Chief Executive Officer
  • HealthWell Foundation
  • Germantown, MD
  • About HealthWell Foundation The HealthWell Foundation is a leading independent non-profit dedicated to improving access ...
  • 4/17/2024 12:00:00 AM

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Executive Assistant to Chief Executive Officer
  • LHH
  • Washington, DC
  • Are you a proactive Executive Assistant looking for a new challenge? LHH is seeking an experienced candidate for a new o...
  • 4/17/2024 12:00:00 AM

Income Estimation for Executive Meetings Manager jobs
$44,665 to $55,669