ARUP Administrative Assistant Salary in the United States

Arup's culture provides lenses to the future through its globally-linked, locally-focused, and radically creative vision. We seek those rare individuals who are as bright and visionary as they are bold. If this sounds like you read on. For more than 70 years, we have helped bring to life ground-breaking projects across the globe, from the Sydney Opera House to Lincoln Center. We believe a commitment to quality, creativity, and intensive cross-disciplinary collaboration produces phenomenal design. Our 16,000-person team of designers, engineers, planners and consultants come together to create solutions that benefit not just our clients, but also the world. We believe in continuous learning; providing a culture that is naturally curious and always intellectually stimulating. We have cultivated a culture that encapsulates self-discovery, which promotes the flexibility of time and space to cater to your creative aspirations.

Arup is looking to add an Administrative Assistant to our vibrant and growing downtown Los Angeles office! This is versatile role which requires a candidate to be self-motivated, independent and able to multi-task.

During your career at Arup, you will have the chance to work with some of the most highly respected engineers and specialists in the world. You will also get the opportunity to work on exciting and significant projects, delivering quality work that has a positive and lasting influence on the community and the environment. Best known in Los Angeles for our work on The Broad, LA Memorial Coliseum, Crenshaw/LAX Transit Corridor, Delta Terminal at LAX, Kaiser Permanente San Diego Medical Center, LA Green New Deal, and The Long Beach Convention Center, we focus on buildings, energy, and transportation, with expectations for significant growth in each of these markets.

Job responsibilities will involve collaborating with Executive Admin staff to support Office Leaders and office-wide initiatives. Job responsibilities include the following:

• calendar management, requiring interaction and collaboration with internal/external executives and their assistants to coordinate complex meetings;
• arranging international and domestic travel arrangements including air, ground transportation, hotel, transfers, passports, and visas;
• preparation, proofreading, and editing of correspondence, communications, presentations and other documents;
• planning, coordinating, and participating in meetings, webcasts, and conference calls;
• preparing, reconciling and processing of expense reports;
• entering data and progressing actions within our CRM system;
• assisting with the completion of applications for professional licenses;
• planning and coordinating internal and external (client) events
• and other duties as assigned.

Qualifications:

• minimum 2 years' relevant experience supporting a team of 2 or more in a fast paced and professional environment is preferred
• AA/BA/BS is preferred;
• knowledge of Microsoft Office Suite (Excel, Outlook, PowerPoint, and Word) is required;
• strong English grammar, spelling, punctuation, composition, drafting and proofreading skills;
• the ability to handle confidential assignments with tact and diplomacy;
• the ability to work in a deadline-driven environment;
• strong written, oral communication and typing skills;
• strong problem-solving, strategic and creative thinking
• detailed-oriented with the ability to prioritize and manage differing needs of their projects;
• proactive, self-motivated with excellent interpersonal skills;
• and top applicants must be organized, with good time management skills

Arup offers an excellent benefits package including healthcare, 10% 401k match, 4 weeks of Paid Time Off (PTO), 9 paid public holidays, and bonus compensation in the form of Profit Share.

Arup is an equal opportunity employer committed to a diverse and inclusive work environment where our people are encouraged to thrive.