CHAMPLAIN COLLEGE GMHEC Payroll Shared Services Leader Salary in the United States

Exciting, Engaging and Empowering our Community! 

Green Mountain Higher Education Consortium

The Green Mountain Higher Education Consortium located in northern Vermont was founded by Champlain College, Middlebury College and Saint Michael’s College in 2013. The Consortium aims to help its members to lower costs, increase the quality of services and add strategic value to our members.

The Consortium and its members strive to leverage shared technology, create best processes and service our organizations.   We are implementing Oracle HCM Cloud and are building a shared service infrastructure to support each College’s strategic plan.

We provide a meaningful benefits program including health, dental, vision, life, disability, retirement with a generous match, paid time off and a wellbeing program.  This position provides a unique learning and career growth opportunity in an innovative environment.  

Engagement Summary

The Green Mountain Higher Education Consortium (GMHEC) and its members have committed to purchase and implement software together to support their fundraising, human resources and finance functions and provide vital shared services together.  The Consortium has grown exponentially over the last two years and has now fourteen employees.  The Payroll Shared Services Leader is an integral part of our newest shared service: Payroll Management which is currently slated to start June 1, 2020.

The Payroll Shared Services Leader is responsible for payroll of the member Colleges and the Consortium. This includes strategic leadership to build best business processes and working towards aligning all members to the Power of One while adhering to service level agreements. 

Compliance, testing, audits and reporting are an important aspect of this position. Using the new HCM system to its fullest extent, the Shared Services Leader will ensure taxation of resident and non-resident alien employees is up-to-date and in compliance with newest regulations on the federal and state level. The successful candidate will work closely with the Finance Shared Services Leader and the Finance leads from the member colleges to put into place strong controls of any input into the system done by payroll and be part of the team running payrolls and reviewing data entry made by team members.

The position will be located in Shelburne, Vermont and is a permanent position.

The successful candidate will be a part of a start-up organization servicing three very successful higher education institutions.  We are guided by our principles which recognize that our member organizations come first, continuous process improvement is a given, communication is transparent and visible and we value our unique culture which includes being innovative, flexible and focused on wellbeing.  

The Payroll Shared Services Leader’s responsibilities include:

• Providing strategic leadership on the payroll program
• Accurate and timely processing of payroll on a bi-weekly basis including ad-hoc payments
• Ensuring all tax, labor, and foreign national employment laws and regulations as they relate to payroll and employment eligibility are known, understood, and consistently followed
• Efficient and accurate payroll data management including updating of payroll elements, recording and extraction
• Ensuring information to employees about changes in pay periods is distributed timely and effectively
• Managing the tax vendor
• Accurate and timely submission of appropriate federal and state payments and reporting
• Responding to governmental and institutional audit requests
• Setting up and maintaining internal controls
• Working in conjunction with the Finance Shared Services Leader and the Finance Leads from the Colleges to ensure every payroll is reviewed based on agreed upon mechanisms and is part of the review team
• Providing compliance reports
• Ensuring data governance is adhered to
• Continuously reviewing, recommending and integrating technological tools to enable the Payroll Office to function effectively and efficiently
• Preparing budgets and reviewing actuals to budgets on a quarterly basis for each College
• Reconciling accounts
• Supervising payroll staff
• Serving as back-up for payroll co-workers
• Working collaboratively with the Benefits Shared Services Leader
• Other Duties as assigned

Knowledge & Abilities & Education

Knowledge of: 

• Microsoft Office: Word, Excel (including pivots and VLOOKUP), Outlook, Access a plus
• Google Suite: Gmail, Google Drive, Google Calendar and Adobe Acrobat
• Payroll/benefits software and basic knowledge of general accounting principles
• Employment practices, payroll taxes, benefits and wage and hour laws
• Internal Review Service and federal and state regulations, e.g., FLSA, HIPPA, W-2 reporting
• Data collection, data entry and reporting

Ability to:

• Organize and prioritize work, take initiative, resolve problems, and manage multiple tasks simultaneously
• Recognize several likely causes of events, analyze relationships among several parts of a problem or situation, and formulate a multi-step response if required
• Build strong, positive relationships with external and internal contacts
• Coach and mentor employees
• Communicate effectively both verbally and in writing
• Manage and analyze financial data accurately
• Interpret and apply company policies and procedures
• Maintain confidentiality and appropriately handle sensitive information with tact and discretion
• Work closely with others in a small cooperative office, open office environment
• Meet deadlines for daily, weekly, annual, and project workload goals
• Independently achieve results and self-direct work responsibly
• Deeply commit to continual process improvement and learning
• Contribute to a leading edge, creative team that is highly focused on success for our College partners

Education and Experience:

• A bachelor’s degree
• 5-8 years of payroll experience
• CPP or CPS a plus

Other

• The successful completion of a criminal background check is required as a condition of employment.
• Application materials must include a resume and a letter of interest (Cover Letter) specifically addressing the desired qualifications
• The Consortium does not discriminate on the basis of race, creed, color, national origin, place of birth, ancestry, religion, age, sexual orientation, sex, gender identity, veteran or military service status, HIV-positive status, qualified disability, or on the basis of any other status protected by law, and does not discriminate in the administration of its employment practices or other Consortium-administered programs. The Consortium will make reasonable accommodations for otherwise qualified applicants for employment and employees. Please contact the Executive Director at 802.443.2304 with questions concerning the hiring process or future employment at the Consortium and if auxiliary aids or services are needed to apply for employment at the Consortium
• The Consortium is committed to fostering an inclusive and diverse community.  Recognizing that diversity is both a reflection of our world and a source of rich education, the Consortium strives to be diverse and inclusive in ways that reflect the world in which we live and work.   All members of the Consortium community are valued as individuals.  
• The Consortium seeks candidates who, through their work and life experiences and service to the community can contribute to the diversity, inclusivity and customer service excellence of the Consortium.  Please include information about how you would contribute to these efforts and help to further this goal in your letter of interest/cover letter.

Additional Information for Champlain College Burlington Candidates:

The successful completion of a criminal background check is required as a condition of employment.

Application materials must include a resume/CV and a letter of interest (Cover Letter) specifically addressing the desired qualifications.

Champlain College does not discriminate on the basis of race, creed, color, national origin, place of birth, ancestry, religion, age, sexual orientation, sex, gender identity, veteran or military service status, HIV-positive status, qualified disability, or on the basis of any other status protected by law, and does not discriminate in the administration of its education and admission policies, scholarship and loan programs, employment practices or co-curricular and other College-administered programs. Champlain College will make reasonable accommodations for otherwise qualified students, applicants for admission or employment, or employees. Please contact the People Center at 802.651.5800 with questions concerning the hiring process or future employment at Champlain College, or if auxiliary aids or services are needed to apply for employment at Champlain College.

Champlain College is committed to fostering an inclusive and diverse community.  Recognizing that diversity is both a reflection of our world and a source of rich education, Champlain strives to be diverse and inclusive in ways that reflect the world in which we live and work.   All members of the Champlain community are valued as individuals.   

The College seeks candidates who, through their work and life experiences, service to the community, teaching or research can contribute to the diversity, inclusivity and academic excellence of Champlain College.  Please include information about how you would contribute to these efforts and help to further this goal in your letter of interest/cover letter.