INGOMAR PACKING COMPANY Executive Assistant Salary in the United States

Description

Perform a variety of administrative tasks and support the company’s senior-level managers. Ultimately contribute to the efficiency of the business by providing personalized and timely support to executive members. Some of the workday may include support of business administrative operations

Requirements

Essential Duties and Responsibilities include the following: Other duties may be assigned.

• Occupy Plant 2 Front Office Reception desc, and act as the first point of contact for visitors, executives, clients, and other external partners.

• Understand and implement SQF-related duties related to the facility food safety program

• Screen and direct phone calls and distribute correspondence

• Monitor executives’ calendars and assist with setting up meetings

• Make travel arrangements

• Prepare daily, weekly, monthly or quarterly reports (e.g. Management Report during season)

• Format information for internal and external communication – memos, emails, presentations, reports, social media

• Take minutes during meetings

• Coordinate on-site meetings, luncheons, and other small events

• Maintain effective corporate document control, including archived documents and control of originals

• Other assigned duties as assigned by supervisor

Competencies -

• Work Experience as an Executive Assistance, Personal Assistant or similar role

• Excellent MS Office knowledge

• Outstanding organizational and time management skills

• Familiarity with office equipment and applications (copiers, phones, computers etc.)

• Excellent verbal and written communications

• Discretion and confidentiality

• High school diploma or better