OBSIDIAN SOLUTIONS GROUP Administrative Assistant - ART Salary in the United States

Description

• Administrative Assistant supporting office operations – quoting, customer interface (phone, email, in person), bookkeeping, inventory, investigations and analyses.

• Receptionist duties – greeting customers via phone, email and in person, and then addressing their needs.
• Issuing purchase orders, placing orders to obtain supplies needed for manufacturing and daily office function.
• Engaging customers when credit card, shipping or job information is needed.
• Generating a weekly report of jobs quoted/awarded. Sending report to sales reps and VP of Manufacturing.
• Gather and process mail on a daily basis.
• Conduct of monthly inventory.
• Running monthly reports for the VP of Manufacturing.
• Creating shipping labels using online Fedex and UPS shipping websites.
• Entering jobs into our accounting system, a tracking spreadsheet, and the daily schedule spreadsheet.
• Prepare and send invoices for completed jobs once they are shipped.
• Remove the completed jobs from the daily schedule.
• Processing credit card payments.
• Checking credit references to support credit terms being established.
• Answering invoicing and billing related Q&As from vendors and customers.
• Generate customer quotes for the services ART provides.
• Activities to enable the office to run efficiently and smoothly.
• Other duties as assigned.

• Detail-oriented and organized.
• Ability to use a computer, the internet and the MS Office suite of software.
• Good customer interface and communication skills (phone, email and in person).
• Ability to multi-task and work in a fast-paced environment.
• Can work independently but not afraid to ask questions or for assistance.

• High School diploma, higher degree preferred.
• Working in a fast-paced office environment.
• Good customer interface and communication skills (phone, email and in person).
• Book-keeping/accounting knowledge and experience is required.

• Lift 25 pounds.
• Office environment, some interface with co-workers in the manufacturing area.

• None required.