Oversees various administrative functions and processes, functions as the organization's point person for outside vendors and service providers. Plans and coordinates office-wide facilities maintenance, space planning, moves, equipment installations, and other events or projects with internal and external stakeholders. Monitors inventory and places orders for office equipment, supplies, or provisions. Manages internal finance processes, including budgeting, invoice processing, employee expense reports, reimbursements, petty cash, and time tracking. Supports HR and employment activities, including staffing reporting, employee onboarding, interview coordination, training initiatives, and other special projects. Performs system administration tasks, including data input, reporting, user support, and company database or system updates. Resolves day-to-day problems or coordinates the process and resources to obtain solutions. Requires a bachelor's degree. Typically reports to a supervisor or manager. Occasionally directed in several aspects of the work. Gaining exposure to some of the complex tasks within the job function. Typically requires 2-4 years of related experience.
Installs, repairs and maintains office machinery and equipment. Performs preventative maintenance, replaces parts , and updates software. Documents maintenance and service cycles of the office devices. Requires a high school diploma or its equivalent. May be required to complete an apprenticeship and/or formal training in area of specialty. Typically reports to a supervisor or manager. May require 0-1 year of general work experience. Possesses a moderate understanding of general aspects of the job. Works under the close direction of senior personnel in the functional area.
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The Office Assistant II gathers, compiles, and verifies information and performs data entry. Performs clerical tasks such as answering telephones, handling mail, operating office equipment and maintaining office supplies. Being an Office Assistant II typically reports to a supervisor or manager. Typically requires a high school diploma or its equivalent. Being an Office Assistant II gains or has attained full proficiency in a specific area of discipline. Works under moderate supervision. Working as an Office Assistant II typically requires 1-3 years of related experience or may have 0 years of experience plus an associates degree, or additional training, or certification.
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