ABBOTT LABORATORIES US Meetings & Events Specialist Salary in the United States

Abbott is a global healthcare leader that helps people live more fully at all stages of life. Our portfolio of life-changing technologies spans the spectrum of healthcare, with leading businesses and products in diagnostics, medical devices, nutritionals and branded generic medicines. Our 103,000 colleagues serve people in more than 160 countries.

The EP, HF & CRM US Meetings Specialist job will strategically plan and execute internal and external meetings / events of various scale for Abbott. Collaborate with the Global Director, Conventions & Events, Product Marketing, Clinical Marketing, Creative and Marcom teams to ensure business objectives and priorities are met. Works closely with vendors to design event elements and creative treatments, procure housing, acquire appropriate meetings space and manage attendee registration. Develop communications to the field, management, and attendees to ensure companywide awareness of the event. Manage the planning and supervision of all outside contractors to include installation and dismantle labor, trucking, arranging of services needed on-site, cooperation and communication with hotels and key event suppliers.  Serve as liaison with Global Director, Conventions & Events and Abbott key stakeholders and external partnerships.  Post event, provide proper and timely payment of invoices, charge backs, HCP compliance reporting, and complete event report.
 

Job Duties:

·       Executes on meeting & event objectives that ensures Global Marketing, Clinical Marketing, Global Communications and Commercial Sales are fully represented throughout the meeting/event.

·       Sources hotels and venues and recommends top 3 choices to host the event to key stakedholders and decision makers. 

·       Leads core team planning meetings and ensures all action items and deadlines are completed on time.

·       Coordinates all meeting & event logistics including meeting space needs, housing blocks, badges, ancillary requirements, staff schedules, and event communications.

·       Works closely with key suppliers and vendors to execute meeting planning services.

·       Provides appropriate post-event evaluations and reports to upper management to assess effectiveness of events.

·       Ensures ADVAMED and Open Payments guidelines are met with all meetings, including spend tracking for customer events.

·       Maintains budget tracker for all assigned events/ meetings, monitoring convention costs in or under budget.

·       Travel required, approx. 30%

·       Complies with U.S. Food and Drug Administration (FDA) regulations, other regulatory requirements, Company policies, operating procedures, processes, and task assignments. 

·       Maintains positive and cooperative communications and collaboration with all levels of employees, customers, contractors, and vendors.

·       Performs other related duties and responsibilities, on occasion, as assigned.
 

Qualifications:

·       Bachelor’s degree in Marketing, Public Relations, Journalism, Advertising, Communications, English or equivalent.

·       3-5 years of work experience in conventions and event planning; preferably in the healthcare industry but not mandatory.

·       2-3 years of experience preferred managing vendors/contractors.

·       Energetic, positive can-do attitude.

·       Ability to maintain agility and to flex on / off event programs as required.

·       Team player with a mature and collaborative mindset.

·       Track record of delivering measurable and engaging exhibit booth experiences. Demonstrates strong project management skills while showing a customer-service focused mentality.

·       Experience managing a budget encompassing multiple vendors, budget centers and payment terms.

·       Experience working with a global brand.

·       Comprehensive personal computer skills including demonstrated spreadsheet, word processing and database management capabilities.

·       Experience working with software tools, including web and mobile apps.

·       An entrepreneurial, take-charge, change-agent spirit is critical with a passion for working in the healthcare industry.

·       Ability to work in a highly matrixed and geographically diverse business environment.

·       Ability to work within a team and as an individual contributor in a fast-paced, changing environment.

·       Ability to leverage and/or engage others to accomplish projects.

·       Strong verbal and written communications with ability to effectively communicate at multiple levels in the organization.

·       Multitasks, prioritizes and meets deadlines in timely manner.

·       Strong organizational and follow-up skills, as well as attention to detail.

·       Ability to travel approximately 30%.