CITY OF SHEBOYGAN Accounting Administrative Assistant Salary in the United States

Under general supervision of the Deputy Finance Director, the Accounting Administrative Assistant is accountable for clerical and receptionist work including collection and receipting of monies due to the City, performs data entry, and is responsible for keeping financial records. This position requires the application of superior judgment in carrying out procedures and applying policy.

1. Collects and receipts all monies from all sources due the City, such as licenses, fines, special assessments, accounts receivable, parking tickets, etc.
2. Reports receipts daily and prepares collections for deposit.
3. Applies specialized knowledge of departmental policies and regulations.
4. Receives and screens telephone calls and visitors and routes to the appropriate area.
5. Provides administrative support to the department by maintaining files, scheduling meetings and appointments, and creating Finance and Personnel Committee Agenda.
6. Receives and distributes departmental mail.
7. Research customer inquiries regarding payments. 
8. Prepares Finance Department reports and a variety of administrative records.
9. Implements understanding of laws, ordinances, and regulations with respect to functions performed.
10. Operates office machines such as, calculator, photocopier, scanner, and computer.
11. Presents a welcoming, professional presence at the front office window.
12. Other duties as directed.

Associate's Degree in relevant field or High School Diploma and equivalent experience.

At least one year of experience in Accounting or similar position, preferably handling money
and reconciling receipts. Experience in public sector environments is a plus.

1. Ability to create and maintain a warm, hospitable and welcoming environment for guests and visitors and exercise good judgment, courtesy, and tact to maintain effective working and public relationships.
2. Ability to learn the laws, ordinances, and regulations with respect to functions performed.
3. Working knowledge of office methods, basic accounting functions, and bookkeeping procedures.
4. Ability to set priorities, exercise strong time management and organizational skills, and understand and follow written or oral instructions.
5. Ability to keep accurate financial records and make reports.
6. Proficiency in computer skills, including knowledge of Microsoft Word, Excel, and Outlook.