Records Assistant Salary in the United States

How much does a Records Assistant make in the United States?

As of September 01, 2026, the average salary for a Records Assistant in the United States is $40,934 per year, which breaks down to an hourly rate of $20.

However, a Records Assistant's salary can vary significantly. Here’s a look at the typical salary range:

  • Top Earners (90th percentile): $46,236
  • Majority Range (25th-75th percentile): $35,382 to $43,709
  • Entry-Level (10th percentile): $30,327
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View as table View as graph 25% $35,382 10% $30,327 90% $46,236 75% $43,709 $40,934 50%(Median) Didn’t find job title? Click

Records Assistant Salaries by Percentile

Annual
Salary
Monthly
Pay
Weekly
Pay
Hourly
Wage
75th Percentile $43,709 $3,642 $841 $21
Average $40,934 $3,411 $787 $20
25th Percentile $35,382 $2,948 $680 $17
Check out Records Assistant Job Openings in the United States
Psychological Health Medical Records Administrative Assistant

Dynamic Systems Technology, Inc. - Columbus, OH

Student Health Records Specialist

Columbus State Community College - Columbus, OH

Medical Records Coordinator

CommuniCare Corporate - Columbus, OH

Vet Medical Records Specialist

Ohio State University - Columbus, OH

Search More Records Assistant Jobs in the United States

Key Factors That Influence Records Assistant Salaries

A Records Assistant's salary isn't a fixed number. It's shaped by several important factors. Below, we'll explore how your years of experience, geographic location, education and company size can directly affect your earning potential.

How Do Records Assistant Salaries Vary from State to State?

Your salary can change significantly depending on where you work. States with a higher cost of living and strong industrial sectors often pay more to attract Records Assistants. For example, consider the average annual salaries in these key locations:

  • District of Columbia: $45,322.
  • California: $45,150.
  • Massachusetts: $44,548.

Top Paying Cities for Records Assistants

Salaries can also vary between different cities. Major metropolitan areas or cities with a high demand for technicians often offer more competitive pay. Here are a few examples of average annual salaries in different U.S. cities:

  • San Jose: $51,630
  • San Francisco: $51,064
  • Oakland: $49,988

What Skills Can Increase a Records Assistant's Salary?

Demanded Skills for the Role:

  • Customer Service (Mentioned in 17.55% Job Postings): Customer service is the provision of service to customers before, during and after a purchase. The perception of success of such interactions is dependent on employees "who can adjust themselves to the personality of the guest". Customer service concerns the priority an organization assigns to customer service relative to components such as product innovation and pricing. In this sense, an organization that values good customer service may spend more money in training employees than the average organization or may proactively interview customers for feedback. From the point of view of an overall sales process engineering effort, customer service plays an important role in an organization's ability to generate income and revenue. From that perspective, customer service should be included as part of an overall approach to systematic improvement. One good customer service experience can change the entire perception a customer holds towards the organization.
  • Accounting (Mentioned in 2.55% Job Postings): Creating financial statements and reports based on the summary of financial and business transactions.
  • Office Management (Mentioned in 1.59% Job Postings): Office management is a profession involving the design, implementation, evaluation, and maintenance of the process of work within an office or other organization, in order to sustain and improve efficiency and productivity.
See More Skills
Skills Demand Percentage
Customer Service 17.55%
Accounting 2.55%
Office Management 1.59%
What skills can make your compensation higher?
Mastering certain specialized skills can lead to a significant increase in pay. Here are examples of skills and the potential impact they can have on a Records Assistant's salary.
  • Commitment: Can increase your salary by up to 10%.
  • Analysis: Can increase your salary by up to 10%.
  • Brand Awareness: Can increase your salary by up to 9%.
Skill Salary Salary % Increase
Commitment
$45,027
10%
Analysis
$45,027
10%
Brand Awareness
$44,618
9%
Accountability
$44,208
8%
Sales and Marketing
$44,208
8%
Leadership
$43,390
6%
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Records Assistant Salary by Industry: Top Paying Sectors

For Records Assistant roles, the industry you choose can affect earning potential by as much as 40% (the gap between the highest and lowest paying industries). Data shows that the Financial Services and Software & Networking sectors offer the strongest compensation, at 20% above the average. In contrast, Records Assistant positions in Edu., Gov't. & Nonprofit or Retail & Wholesale typically offer lower base pay, as these industries often view Records Assistant as a support function rather than a direct revenue driver.

The top paying industries for a Records Assistant

Industry Sector Average Annual Salary Average Hourly Rate Pay vs.Avg
Financial Services$49,120$24.020%
Software & Networking$49,120$24.020%
Pharmaceuticals$47,074$23.015%
Aerospace & Defense$45,027$22.010%
Biotechnology$45,027$22.010%

How Education impacts a Records Assistant's Salary?

Your level of education can impact your salary potential. While many Records Assistants enter the field with a No Diploma degree, higher education can lead to more specialized and higher-paying roles.

According to our 100% employer-reported salary data, the median salary for a Records Assistant with a No Diploma is between $41,442 and $43,785).

Records Assistant Salaries by Degree Level

Typical Education for Records Assistant
Degree Level % of user with this level of education
No Diploma 1.4%
High School 52.1%
Associates 12.7%
Bachelors 29.6%
Masters 4.2%
Doctorate 0.0%
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Records Assistant Salary: Hourly Rate, Weekly Pay, and Monthly Pay

Understanding how a Records Assistant's annual salary breaks down can help with budgeting. Below, you can see the average hourly rate, weekly pay, and monthly pay for this role. Use the buttons to switch between different pay periods.

Last Updated on September 01, 2026

Salary Trends for Records Assistant

Salaries for a Records Assistant can change over time, reflecting shifts in market demand and the overall economy. The median salary decreased from $39,341 in 2023 to around $38,323 in 2025, reflecting changes in demand, location, experience, and the wider economy. For a detailed analysis of Records Assistant salary trends, .

Average Annual Salary of Records Assistant Over Time

2022
$???
2023
$39,341
2024
$38,930
2025
$38,323
2026
$???
2027
$???
Year Average Annual Salary
2022
View More
2023 $39,341
2024 $38,930
2025 $38,323
2026
View More
2027
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Most common benefits for Records Assistant

Social Security
401(k)
Disability
Healthcare
Pension
Time Off (days)
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Common company salaries for Records Assistant

Here are companies hiring for Records Assistant and their salaries, click below for more details.

Find Your Next Records Assistant Job

Ready to take the next step in your career? Browse thousands of current Records Assistant job openings on our job board. Use the search bar below to find your perfect match.

United States
  • ClearanceJobs

    Columbus, OH

    ClearanceJobs | Columbus, OH

    Records Examiner/AnalystBe a part of the nationwide law enforcement initiative that removes the tools of crime from criminal organizations, depriving wrong... more

    4 Days Ago

  • Compass Strategy Solutions LLC

    Columbus, OH

    Compass Strategy Solutions LLC | Columbus, OH

    Records Examiner/AnalystBe a part of the nationwide law enforcement initiative that removes the tools of crime from criminal organizations, depriving wrong... more

    4 Days Ago

  • Visa Boards

    Columbus, OH

    Visa Boards | Columbus, OH

    A leading U.S.job search platform is seeking an Entry Level Data Entry Specialist to focus on medical records.This full-time position offers remote work op... more

    4 Days Ago

  • Family Dollar

    Columbus, OH

    Family Dollar | Columbus, OH

    Customer Service Associate. We're seeking a Customer Service Associate to join our team and deliver a great shopping experience for every customer. Duties ... more

    2 Days Ago

  • Check Off Your List

    Columbus, OH

    Check Off Your List | Columbus, OH

    Executive Assistant. Check Off Your List (COYL) is hiring a remote part-time Executive Assistant to support our exponential growth. COYL provides highly tr... more

    2 Days Ago

  • McDonalds

    Columbus, OH

    McDonalds | Columbus, OH

    McDonald’s is seeking Crew Team Members to assist with daily restaurant operations including customer service, food preparation, and maintaining restaurant... more

    6 Days Ago

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FAQ about Records Assistant

1. What industry pays the highest salary for Records Assistant?

The Financial Services industry offers the highest average compensation for Records Assistant roles, with salaries approximately 20% above the market median.

Where Does Our Salary Data Come From?

Salary.com provides salary estimates, histograms, trends, and comparisons using data from employer job postings and third-party sources.

We offer detailed salary information across multiple percentiles for your reference. (Click here to learn Why the Salary Midpoint Formula Is Crucial for Achieving Pay Equity.)

With the most extensive online, real-time compensation data available, Salary.com helps you pinpoint your exact pay target.

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