Supports project management activities by coordinating schedules, maintaining project documentation, and assisting with administrative and operational tasks for project teams.
Prepares status reports and maintains project tracking systems to support timely communication and workflow management. Coordinates project schedules, resource requests, and documentation to ensure compliance with organizational standards and project requirements. Assists with budget tracking, invoice processing, and procurement activities related to project operations. Maintains project files, records, and reporting tools to support accurate project monitoring and audit readiness. Communicates with project stakeholders to provide updates, resolve administrative issues, and facilitate project coordination activities.
Salary.com identifies five increasing levels of proficiency for each skill/competency. Some jobs require only a relatively low level of proficiency in each skill/competency, while other jobs will require a more advanced level of proficiency in the same skill/competency. These levels rate the degree of proficiency (skill level, expertise) we expect the incumbent to perform in the given skill/competency for the given job. Note that we intentionally do not associate timeframes or years of experience in performing the skill/competency because that can be misleading. Proficiency levels identify what the incumbent knows and can do rather than how long they have been doing it. Also, note that the proficiency levels are cumulative, e.g., a level 4 proficiency implies the ability to perform all the behaviors at the lower levels.
Check each Project Administrator II skill and competencie below to view definitions.
Skill definition-Implementing change by transforming our organization's goals, processes, or technologies to ensure business growth and success.
Level 1 Behaviors
(General Familiarity)
Documents change management controls, procedures, and requirements.
Level 2 Behaviors
(Light Experience)
Compiles change readiness findings to support the overall change project.
Level 3 Behaviors
(Moderate Experience)
Implements change management programs to improve operating efficiency.
Level 4 Behaviors
(Extensive Experience)
Formulates operational and business workflow changes to maximize change adoption.
Level 5 Behaviors
(Mastery)
Establishes standard operating procedures to improve change and request management.
Skill definition-Developing schedule, assigning resources to tasks, managing budget, and keeping project plans on time.
Level 1 Behaviors
(General Familiarity)
Describes the methodologies of utilizing Microsoft Project in scheduling plans.
Level 2 Behaviors
(Light Experience)
Selects a Microsoft Project template according to the type of project assigned.
Level 3 Behaviors
(Moderate Experience)
Implements various scheduling methods and tools in Microsoft Project software.
Level 4 Behaviors
(Extensive Experience)
Facilitates project meetings to maintain the project schedule utilizing Microsoft Project.
Level 5 Behaviors
(Mastery)
Develops comprehensive project plans utilizing Microsoft Project software.
Skill definition-The practice of planning, organizing, conducting and participating in well-structured meetings for effectiveness and productivity.
Level 1 Behaviors
(General Familiarity)
Explains the business value of effective meeting management.
Level 2 Behaviors
(Light Experience)
Notifies meeting participants timely and adequately.
Level 3 Behaviors
(Moderate Experience)
Organizes remote and virtual meetings leveraging various tools.
Level 4 Behaviors
(Extensive Experience)
Initiates and organizes ad-hoc meetings for emergency situations.
Level 5 Behaviors
(Mastery)
Keeps up on the latest meeting management trends to update internal best practices.
Skill definition-Executing and completing a task with a high level of accuracy.
Level 1 Behaviors
(General Familiarity)
Identifies the procedures for making sure that results are mistake-free.
Level 2 Behaviors
(Light Experience)
Records all appointments on the calendar to easily track daily activities.
Level 3 Behaviors
(Moderate Experience)
Sets up processes to ensure delivery of high-quality work.
Level 4 Behaviors
(Extensive Experience)
Designs systems to help the team organize and track details and project progress.
Level 5 Behaviors
(Mastery)
Develops best practices for identifying and correcting errors, oversights, and omissions.
There are 0 hard skills for Project Administrator II.
8 general skills for Project Administrator II, Change Management, Microsoft Project, Project Communications, etc.
7 soft skills for Project Administrator II, Meeting Management, Attention to Detail, Time Management, etc.
While the list totals 15 distinct skills, it's important to note that not all are required to be mastered to the same degree. Some skills may only need a basic understanding, whereas others demand a higher level of expertise.
For instance, as a Project Administrator II, he or she needs to be proficient in Meeting Management, be proficient in Attention to Detail, and be proficient in Time Management.
