Skills & Competencies for Receptionist I

Receptionist I job profile

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JOB SUMMARY for Receptionist I

Greets visitors and maintains visitor logs.

JOB RESPONSIBILITIES for Receptionist I

Completes security procedures such as issuing badges or visitor passes. Performs administrative activities such as booking meeting rooms, arranging transportation, receiving and sending mail and packages. Responds to internal and external inquiries. May provide back up for clerical projects or route phone calls.

Receptionist I SALARY RANGE

BASE 50%
$39,372
TOTAL 50%
$39,951
Job Level
A01
Job Code
OF13000017
Education/Degree
High School Diploma or Technical Certificate
Reports To
Supervisor

Receptionist I Skills and Competencies List

Proficiency Levels and Behavioural Indicators
Salary.com identifies five increasing levels of proficiency for each skill/competency. Some jobs require only a relatively low level of proficiency in each skill/competency, while other jobs will require a more advanced level of proficiency in the same skill/competency. These levels rate the degree of proficiency (skill level, expertise) we expect the incumbent to perform in the given skill/competency for the given job. Note that we intentionally do not associate timeframes or years of experience in performing the skill/competency because that can be misleading. Proficiency levels identify what the incumbent knows and can do rather than how long they have been doing it. Also, note that the proficiency levels are cumulative, e.g., a level 4 proficiency implies the ability to perform all the behaviors at the lower levels.
Check each Receptionist I skill and competencie below to view definitions.
JOB FAMILY COMPETENCIES CORE COMPETENCIES
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11 general skills or competencies (Job family competencies) for Receptionist I

1 Job Family Competencies – Calendaring
Proficiency Level -2
Skill definition-Applying calendaring software to arrange, manage and maintain calendar in your office.
Level 1 Behaviors
(General Familiarity)
Explains the principles and methods of using the electronic calendaring software system.
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Level 2 Behaviors
(Light Experience)
Logs all important reminders, deadlines, time off, and blocks of time in the calendar.
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Level 3 Behaviors
(Moderate Experience)
Prepares the assignment tracking and calendaring of activities in the assigned area.
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Level 4 Behaviors
(Extensive Experience)
Manages multiple calendars using features like "show through".
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Level 5 Behaviors
(Mastery)
Keeps current with updated trends for calendaring applications.
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2 Job Family Competencies – Call Screening
Proficiency Level -2
Skill definition-Evaluating and identifying a telephone call and deciding how or whether to answer it.
Level 1 Behaviors
(General Familiarity)
Describes the processes involved in caller identification, call routing, remote call forwarding, and call blocking.
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Level 2 Behaviors
(Light Experience)
Listens to the messages being recorded or voice mail and responds accordingly via phone call.
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Level 3 Behaviors
(Moderate Experience)
Maintains the log of all call information in your organization's database.
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Level 4 Behaviors
(Extensive Experience)
Oversees all call logs and recordings to ensure that staff is adhering to the best practices.
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Level 5 Behaviors
(Mastery)
Establishes methods to screen nuisance callers, survey companies, or telemarketers.
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3 Receptionist I - Skill and Competency
Proficiency Level - 3
4 Skill and Competency - Receptionist I
Proficiency Level - 4
5 Competency for - Receptionist I
Proficiency Level - 5

10 soft skills or competencies (core competencies) for Receptionist I

1 Core Competencies – Knowledge of Organization
Proficiency Level -1
Skill definition-Displaying in-depth understanding of our business vision, strategy, structure, operations, etc., and the ability to apply them appropriately.
Level 1 Behaviors
(General Familiarity)
Discusses our code of ethics and acceptable business practices.
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Level 2 Behaviors
(Light Experience)
Explains how the mission, vision, and objectives of own unit fits within the overall business.
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Level 3 Behaviors
(Moderate Experience)
Maintains a thorough comprehension of our organization, its businesses, products and services.
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Level 4 Behaviors
(Extensive Experience)
Drives complex initiatives by leveraging knowledge of our organization and our employees' capabilities.
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Level 5 Behaviors
(Mastery)
Fosters a desired culture to drive our organization's mission and values throughout our workforce.
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2 Core Competencies – Attention to Detail
Proficiency Level -3
Skill definition-Executing and completing a task with a high level of accuracy.
Level 1 Behaviors
(General Familiarity)
Explains why attention to detail plays an important role in own function or unit.
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Level 2 Behaviors
(Light Experience)
Performs assigned responsibilities according to standard procedures and standards.
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Level 3 Behaviors
(Moderate Experience)
Processes large quantities of detailed information with high levels of accuracy.
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Level 4 Behaviors
(Extensive Experience)
Demonstrates expertise in quality assurance tools, techniques, and standards.
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Level 5 Behaviors
(Mastery)
Designs techniques for measuring the cost and impact of errors.
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3 Receptionist I - Skill and Competency
Proficiency Level - 3
4 Skill and Competency - Receptionist I
Proficiency Level - 4
5 Competency for - Receptionist I
Proficiency Level - 5

Summary of Receptionist I skills and competencies

There are 0 hard skills for Receptionist I.
11 general skills for Receptionist I, Calendaring, Call Screening, Computer Literacy, etc.
10 soft skills for Receptionist I, Knowledge of Organization, Attention to Detail, Confidentiality, etc.
While the list totals 21 distinct skills, it's important to note that not all are required to be mastered to the same degree. Some skills may only need a basic understanding, whereas others demand a higher level of expertise.
For instance, as a Receptionist I, he or she needs to be proficient in Knowledge of Organization, be skilled in Attention to Detail, and be proficient in Confidentiality.

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