Skills & Competencies for Contracts Administration Clerk

Contracts Administration Clerk job profile

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JOB SUMMARY for Contracts Administration Clerk

Prepares, maintains, and administers contract documents according to policies and regulations.

JOB RESPONSIBILITIES for Contracts Administration Clerk

Verifies that all required and associated materials in contract packages are in place. Follows contract monitoring procedures to ensure documents are up to date and that contractual obligations are in compliance. Ensures that contract renewal dates are tracked and that applicable renewal documents are generated and processed. Maintains contract records used to ensure compliance with reporting and regulatory requirements.

Contracts Administration Clerk SALARY RANGE

BASE 50%
$59,807
TOTAL 50%
$60,488
Job Level
A02
Job Code
LE11000053
Education/Degree
High School Diploma or Technical Certificate
Reports To
Supervisor

Contracts Administration Clerk Skills and Competencies List

Proficiency Levels and Behavioural Indicators
Salary.com identifies five increasing levels of proficiency for each skill/competency. Some jobs require only a relatively low level of proficiency in each skill/competency, while other jobs will require a more advanced level of proficiency in the same skill/competency. These levels rate the degree of proficiency (skill level, expertise) we expect the incumbent to perform in the given skill/competency for the given job. Note that we intentionally do not associate timeframes or years of experience in performing the skill/competency because that can be misleading. Proficiency levels identify what the incumbent knows and can do rather than how long they have been doing it. Also, note that the proficiency levels are cumulative, e.g., a level 4 proficiency implies the ability to perform all the behaviors at the lower levels.
Check each Contracts Administration Clerk skill and competencie below to view definitions.
JOB FAMILY COMPETENCIES CORE COMPETENCIES
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7 general skills or competencies (Job family competencies) for Contracts Administration Clerk

1 Job Family Competencies – Document Management
Proficiency Level -1
Skill definition-Capturing, tracking, storing, and retrieving digital information to organize files, improve accuracy, and provide easy access to documents.
Level 1 Behaviors
(General Familiarity)
Explains the procedures and best practices related to document management functions.
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Level 2 Behaviors
(Light Experience)
Supports implementation of process changes on document management to ensure smooth file organization.
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Level 3 Behaviors
(Moderate Experience)
Reviews and finalizes all document change requests by the appropriate department on time.
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Level 4 Behaviors
(Extensive Experience)
Provides effective document management following relevant policies and procedures.
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Level 5 Behaviors
(Mastery)
Leads the development of a document lifecycle to ensure compliance and reduce errors.
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2 Job Family Competencies – Document Processing
Proficiency Level -2
Skill definition-Converting, capturing, and processing data into digital formats to allow document integration into business processes.
Level 1 Behaviors
(General Familiarity)
Explains the workflow design of document processing and management.
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Level 2 Behaviors
(Light Experience)
Files paper documents for processing according to classification categories.
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Level 3 Behaviors
(Moderate Experience)
Prepares paperwork to ensure completion and conformance of documents to processing guidelines.
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Level 4 Behaviors
(Extensive Experience)
Oversees the processing of all documents to detect and avoid document errors.
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Level 5 Behaviors
(Mastery)
Leads document processing by validating data for complex issues across multiple systems.
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3 Contracts Administration Clerk - Skill and Competency
Proficiency Level - 3
4 Skill and Competency - Contracts Administration Clerk
Proficiency Level - 4
5 Competency for - Contracts Administration Clerk
Proficiency Level - 5

6 soft skills or competencies (core competencies) for Contracts Administration Clerk

1 Core Competencies – Standard Operating Procedures (SOP)
Proficiency Level -2
Skill definition-A set of written instructions that describes the step-by-step activities to complete tasks in compliance with business standards and industry regulations.
Level 1 Behaviors
(General Familiarity)
Identifies our internal and external sources for the SOPs we need.
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Level 2 Behaviors
(Light Experience)
Gathers information on workflows and business controlling points.
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Level 3 Behaviors
(Moderate Experience)
Maintains the accuracy of SOPs to provide consistent guidance in our workplace.
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Level 4 Behaviors
(Extensive Experience)
Leverages the use of SOPs to solve business and operation problems.
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Level 5 Behaviors
(Mastery)
Keeps abreast of industry regulation and its effect on our internal SOPs.
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2 Core Competencies – Attention to Detail
Proficiency Level -2
Skill definition-Executing and completing a task with a high level of accuracy.
Level 1 Behaviors
(General Familiarity)
Lists best practices and tools to maintain high accuracy and thoroughness in the workplace.
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Level 2 Behaviors
(Light Experience)
Records all appointments on the calendar to easily track daily activities.
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Level 3 Behaviors
(Moderate Experience)
Sets up processes to ensure delivery of high-quality work.
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Level 4 Behaviors
(Extensive Experience)
Employs techniques for motivating personnel to meet or exceed accuracy goals.
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Level 5 Behaviors
(Mastery)
Leads the creation of tools for enhancing and assuring accuracy.
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3 Contracts Administration Clerk - Skill and Competency
Proficiency Level - 3
4 Skill and Competency - Contracts Administration Clerk
Proficiency Level - 4
5 Competency for - Contracts Administration Clerk
Proficiency Level - 5

Summary of Contracts Administration Clerk skills and competencies

There are 0 hard skills for Contracts Administration Clerk.
7 general skills for Contracts Administration Clerk, Document Management, Document Processing, Word Processing Software, etc.
6 soft skills for Contracts Administration Clerk, Standard Operating Procedures (SOP), Attention to Detail, Confidentiality, etc.
While the list totals 13 distinct skills, it's important to note that not all are required to be mastered to the same degree. Some skills may only need a basic understanding, whereas others demand a higher level of expertise.
For instance, as a Contracts Administration Clerk, he or she needs to be proficient in Standard Operating Procedures (SOP), be proficient in Attention to Detail, and be proficient in Confidentiality.

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