Skills and Competencies Summary

Skills management is the best way for an organization to maximize output from its employees.

First, regularly assess the skills of the workforce to find areas for improvement. Feedback, surveys, and performance reviews are effective. Collaborate with employees to create development strategies based on their skills and growth opportunities. Provide guidance and mentorship as and when needed. Give possibilities for employees who want to explore their limits through work delegation. Educating the workforce consistently is a meaningful part of the process.

Skill management means aligning the ability of the employee with the needs of the organization. Monitor how industry trends and shifts in priorities affect the skills needed. Then revise job descriptions, recruit new employees, and create retraining programs to reflect this.

Managing skills correctly leads to a competitive advantage. It allows employees to reach their full potential, increasing their output and morale.

Effective skills management in three steps

1. Evaluate current skills. Do this through skills assessments, reviews, and self-evaluations.
2. Create a skills development plan. Use a mix of methods and set concrete targets.
3. Analyze the plan and implement it. Monitor the employee response and track the organizational impact.

Why is skills management so important?

• It helps HR teams find and fill skill gaps. This leads to consistent workforce development.

• Improving the skills of a workforce boosts morale.

• Upgraded skills means better levels of productivity.

• Aligning skills with a business’s needs increases organizational agility.

Ask competency-based interview questions

These questions enable interviewers to gauge how candidates would fit in the job role. The answers they give will offer insights into both their hard and soft skills. By interviewing for these specific insights, the ideal fit for the role becomes clear.

Competency-based questions relate directly to the work attributes of the candidate. These questions are based on practical, real-world issues. They give a clear insight into employee behavior.

Questions relating to competency guide candidates towards showing their problem-solving, communication, and social abilities. These skills, while important, are difficult to teach. It is better to see them before hiring.

Four competency-related questions

1. What are the positive attributes you contribute to a team setting?
2. Tell us about an issue you had in your last job, and how you overcame it.
3. What does effective time management mean to you?
4. Give an example of when you had to use your initiative to solve a difficult challenge.

How to evaluate the responses given

• Ensure alignment between the applicant's competencies and the role they are applying for.

• Note the manner and detail of their responses.

• Is the applicant able to find creative angles to prove their ability?

• Can they offer examples or share relevant experiences?

• How they present themselves during an interview is significant.

• Avoid yes-no questions, as they do not give enough detail.

• Ask follow-up questions when needed.

• Note their motivations.

Conducting a job skills assessment

A job skills assessment helps you to understand what role is needed to be successful.

Here are the four components of an assessment:

1. Decide the skills and experience that are necessary to perform the job's essential duties.
2. Technical skill examples: operating sensitive equipment and programming ability.
3. Soft skill examples: conflict resolution and public speaking.
4. Knowledge examples: marketing, leadership, industry.
5. Update the job description with the added information.
6. Shadow top performers to find key attributes.
7. Speak with people who have meaningfully interacted with the organization. Their insights are extremely valuable.

There are three main ways to use a job skills assessment to your advantage:

Interviews

Ask open-ended questions about their work history, skill set, and approach to work.

References

Inquire about what the candidate’s responsibilities were. What were they best at, and what held them back in the workplace?

Tests
Assessing the skills of a candidate provides an objective look at their ability level.

What is competency mapping?

Competency mapping bridges the gap between employees’ existing skills and those needed for the future. Like with skills management, competency mapping pinpoints areas for development. It results in a clear roadmap for employees to follow and enables organizations to find areas for growth.

Competencies match with various aspects:

• Hiring: Competency mapping helps define the attributes necessary for employees.

• Performance metrics: This quantifies the progress of an employee. It enables decisions to be based on data.

• Training and development: It drives the creation of training and workforce education.

• Career pathways: It guides career planning and advancement.

• Business goals: It directs each employee’s work towards the company mission.

When creating a competency map, follow this specific set of steps. First, gather the necessary information through feedback forms and independent research. Then, define competencies in terms of the job requirements (for example skills and existing knowledge). After that, put competencies into frameworks that make sense for your organization. Create ability levels for the competencies, from basic to expert. Lastly, implement the competency map once finished.

Creating a skills inventory for your organization

A skills inventory is a list of all the employee attributes that relate to work. It helps decide what skills employees currently have, where the skill gaps are, and where they could appear.

The first step is to analyze the jobs in your organization. Start with the most essential skills and work outwards. After that, explore which new tools and processes could be beneficial. Then, collect feedback from managers, customers, and employees. Lastly, divide the information on skills into categories such as leadership skills, soft skills, and technical skills.

Here are the four main methods to assess skills:

• Interviews

• Competency evaluations of the workforce

• Gamification and competition

• Feedback forms and surveys

The data gained can help create a skills inventory. Here is a summary of the four main uses:

1. Workforce development
2. Hiring new employees
3. Workforce management
4. Organizational mobility

Employers and employees both benefit from a skills inventory. Employees gain a greater understanding of the purpose and impact of their work. This leads to greater workforce cohesion and satisfaction.

Employers have more clarity about the strengths and weaknesses of their workforce, down to the individual. They can focus on key areas of development, which enables them to make the biggest impact in the shortest amount of time.

When providing training for current employees to improve skills, regularly assess to ensure it is effective. The workforce needs to continually develop to stay competitive. Take a blended learning approach to the training. Allow space for feedback and suggestions.