How to Quit A Job Professionally?

There could be many reasons that lead to someone quitting a job, but often, they are unsure of how to properly quit the job. Problems arise such as how to tell your boss you're leaving, or when to quit your job.

In this article, we will discuss several aspects to help you quit your job professionally.

What are the good reasons for leaving a job?

As we all know, the workplace is a battlefield and every action needs clear intentions. Knowing the true purpose behind why you wish to quit will help a lot when you are in this position. Quitting a job means giving up resources and getting out of your comfort zone in your existing company. Because of that, please give careful consideration when considering quitting your job, as you're not dealing with a small matter.

If you are leaving your job for a higher salary, it is best to first talk with your boss about the possibility of getting a raise. If you are leaving for a job offering better self-promotion, you should talk with your team leader about potential opportunities for you to move up the ladder soon. If you are leaving for other irreconcilable reasons and you're certain that you won't regret your decision, then you can feel comfortable leaving without hesitation.

Besides the reasons above, there are plenty of other causes that could lead you to quitting your job. Leaving a toxic boss? Looking for a better work environment? Better work life balance? Wanting to relocate to another city? The list goes on and on.

Taking the time to thoughtfully consider why, when, and how to properly quit a job can ensure you make the best possible decision, find new opportunities, and leave your current position gracefully on good terms.

What to say when quitting your job?

Let's say you've finally decided you're quitting your job, but you aren't sure what to say or how to tell your boss you're leaving. This is often the toughest part for anyone planning to resign from their job.

You'll need to state your reasons for leaving without hurting the emotions or angering the management team. There is no need to leave a job on bad terms. Instead, communicate with your boss or manager in a gentle way and express your departure in a proper manner that puts you in the best position possible.

Here are some options for you to consider:

  • I enjoy the dynamic atmosphere in the office, but I do not enjoy getting involved in office politics
  • This company pays me fairly but I'm looking for additional compensation elsewhere
  • I like this job in the company which provides me with stability, but I want to try something more challenging
  • I need to find a stable job that can provide me a better work life balance
  • I wish to have a fresh start in another country (or city)
  • I am looking for a new career path that does not exist in this company

It is always difficult to frame your reasons for quitting your job without offending others. But the overall goals of stating your reasons are:

  • Articulate your reasons convincingly. You need to have a clear intention of what makes you want to leave your job.
  • During the process, show you are sincere and that you appreciate the company. Don't forget to maintain a good relationship with the company you're leaving.
  • Be respectful and speak politely. Try to keep things positive as you announce your resignation. You don't want to offend anyone because you never know if you might have to work in the same company or with the same set of people in the future.

Leave on good terms and never say anything that could burn bridges.

How to resign from a job?

Start by deciding whether it is the right time to do so. Then develop a plan for how to properly quit a job.

For example, if you are working on an ongoing project, it will be better to quit your job at time when things are stable and handled well. This allows enough time for your company to arrange adequate manpower to take over the project.

Without further ado, let's look at the proper etiquette for quitting a job professionally:

  • Given that a face-to-face meeting is not an option currently, set up a virtual meeting or a call with your boss to talk about quitting your job. Email should be a last resort but can be used if circumstances allow.
  • After speaking to your boss about the matter, you'll need to give a two-week notice. This is a standard practice across all companies but there are times when you may need to give extra notice. Abide by the contract that you signed previously.
  • The resignation letter should include: the last date you plan to work, a brief explanation of why you're resigning, and a few words of gratitude.
  • Formally hand in your resignation letter via email and let your boss and HR manager know about it. You've begun the process of leaving, but your job is far from over. During this period, you'll have to prepare for the handover process. Document any processes you've found useful in your job and do everything possible to ensure a smooth transitioning process.
  • Share gratitude for everyone in the company on the day of your departure. However, make sure to do so only after you have told your boss that you are leaving.

Nearly everyone will quit a job at some point in their professional careers. Knowing how to quit a job and to keep a good attitude until the end of your tenure will leave the door open to returning to your current employer should there be an attractive position in the future.

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