Why & How Your Employees are Wasting Time at Work

Survey Reveals Top Employee Time Wasters at Work

A Facebook status update here, a Tweet there and finding that perfect dinner recipe on Pinterest. These days, most jobs require a computer, and workplace distractions are plentiful. But how much time do employees waste visiting personal websites that aren't work-related? And on a more philosophical note, what should we consider to be time wasters at work?

We surveyed more than 3,200 people from February to March 2012 to find out the biggest time wasters at work.

In this era of constant connectivity, we are slaves to our laptops, smartphones, and tablets. Ideally, that should be fantastic news for employers: employees can take their work with them wherever they go. But the flip side is the constant temptation to slack off. Of the people we surveyed, 64 percent said they visit non-work related websites every day during work hours. However, that number is down nearly 10 percent from when we last conducted this survey (2008). With rising unemployment in the last four years, it's likely employees have fewer workplace distractions because they're spending more time on their added job responsibilities.

How Much Wasted Time?

Almost two-thirds of all respondents report wasting time at work, but how much time? Thirty-nine percent of respondents said they spend a mere 1 hour a week or less on non-work related items. That’s followed by 29 percent who spend up to 2 hours a week wasting time on the computer at work, and 21 percent who waste up to 5 hours a week. Only 3 percent of respondents spend 10 hours or more on personal tasks in a given week.

Workplace Distractions

We asked our 3,200 respondents which websites they visit if they do stray from work-related tasks. Most people spend time checking their personal email, visiting news sites, performing Google searches, monitoring social media and shopping online.

It probably comes as no surprise Facebook topped the list, visited by 41 percent of our respondents, followed closely by LinkedIn at 37 percent, Yahoo at 31 percent, Google+ at 28 percent and Amazon.com with 25 percent. Twitter ranked near the bottom at a mere 8 percent. And, even though Pinterest has been garnering a lot of media attention lately, only 4 percent of our respondents currently use the service.

Why Do Employees Waste Time?

We're Salary.com, which means we tend to focus a lot on compensation. So if employees are wasting time instead of working, it stands to reason they might be doing it because they're underpaid, right? Wrong.

Of the top six reasons why employees waste time at work, being underpaid ranked dead last at 18 percent. Most employees -- 35 percent -- said they waste time at work because they're not challenged enough. Following closely, 34 percent of employees claimed they waste time because their hours are too long; 32 percent believe their company gives them no incentive to work harder; 30 percent are simply unsatisfied. Additionally, 23 percent of respondents said they waste time at work simply because they're bored.

Types of Employees Wasting Time at Work

More than two-thirds -- 69 percent -- of men reported using the Internet for personal reasons during work hours on a daily basis, compared to 62 percent of women.

And, even though many assume that younger workers spend more time on websites that aren't work-related, that's not the case. Workers between the ages of 26-35 topped the list with 75 percent wasting time at work on a daily basis, compared to the 72 percent of 18- to 25-year-olds.

Daily Internet use at work dropped off among older workers with 65 percent of people ages 36-45; 58 percent of people ages 46-55; and 55 percent of people 56 and older wasting time on the Internet while at work every day.

Even among those who waste more than 10 hours a week at work, the 18-25 group comes in third (15 percent) behind workers 26-35 (35 percent) and 36-45 (29 percent).

Educated Employees Waste More Time

Although it's never a waste of time to get a good education, our survey shows the more educated you are the more time you waste at work.

Only 59 percent of high school graduates reported wasting time at work on a daily basis. Compare that to the 67 percent of respondents with doctorate degrees, people with bachelor's degrees at 66 percent, and those who have earned master's degrees at 65 percent. One possible reason for the disparity: people with college degrees and higher levels of education tend to step into managerial and supervisory roles.

Does it Make Sense to Block Personal Sites?

With so many workers doing something other than work every day, what's an employer to do? Well, 30 percent of respondents said employers block personal sites like Facebook and Twitter at work. Unfortunately, for the companies that block personal websites, their efforts might be fruitless; 60 percent of the people surveyed said they would simply use their own smartphones, tablets, and laptops to access personal websites during work hours.

A recent report by KPMG International addressed the ramifications of employers choosing to block personal websites at work. “Executives may be naïve in thinking that banned access to social networks eliminates employee use,” suggested Tudor Aw, KPMG’s European head of Technology. “Indeed, the survey shows that by restricting or blocking access, many employees tend to move their activity to their own personal devices which are often less secure and completely unmonitored.”

With social media ingrained into the everyday lives of most workers, how do employees feel about not being able to access their personal sites?
Apparently, it's not a big deal.

A whopping 79 percent of people who took our survey said they simply don't care whether or not employers block certain websites, and that it would not affect their decision to work there. And while 18 percent said the restrictions would make them look unfavorably on the company in question, 4 percent said the company's no-nonsense approach actually makes it a more attractive place to work.

Although 70 percent of respondents said their employers don't put any restrictions on online use in place, maybe companies do have some valid fears. Businesses pay millions of dollars every year to retain employees and cut down on turnover costs. Therefore those companies might have a problem with the fact that nearly half -- 46 percent -- of those surveyed said they've spent time job hunting during work hours and on company computers.

Too Many Meetings

But companies that solely blame the Internet for wasted time aren't necessarily seeing the big picture.

Only 18 percent of those surveyed listed the Internet as a workplace distraction. The biggest waste of time, according to 47 percent of our respondents, is having to attend too many meetings. That's followed by dealing with office politics (43 percent); fixing other peoples' mistakes (37 percent); coping with annoying coworkers (36 percent); busy work (22 percent); and returning an abundance of work emails (20 percent). Dealing with bosses came in last at a mere 14 percent.

But, is checking Facebook, chatting with coworkers, etc. truly a waste of time? Not according to the people who took our survey.

How to Increase Productivity at Work

Nearly three-quarters -- 71 percent -- of respondents said they believe short breaks throughout the day are beneficial. Those surveyed cited that employees would likely be more productive with brief periods of downtime to check Facebook and Twitter.

Rudy Karsan, CEO of Kenexa, an IBM company (Salary.com's parent company), spoke on this very topic at Salary Talk last year, "Basically, younger workers are coming in and saying 'I'm going to be at my desk, I'll continue working, then I'm going to get distracted by doing some shopping or watching YouTube, then I'll come back and do my job.' Back and forth, in and out. When we start to do that we're really blending our lives together with work. I applaud it and hope we never lose that because that's natural for us."

Karsan recognizes the cultural shift taking place and believes in creating a "Work-Life Blend" as opposed to a balance. More and more employees answer work emails long after they've left the office; some believe this necessitates a little downtime during the workday.

No matter your social media/Internet policy at work, it is important to make it clear and consistent. With more rules and regulation, employees may understand the new expectations, waste less time at work, and thereby increase productivity.

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